Project Support Specialist

The University of Texas at Austin; Austin (TX); On-site; USD 47,000 - 57,000; Full time

Job summary

The University of Texas at Austin invites applications for a Project Support Specialist in the Texas Advanced Computing Center. The role supports outreach activities, coordinates workshops, and handles logistics, registration, and communications for educators.

The position requires strong organizational skills, experience with event coordination for K-12 educators, and proficiency with Asana, Google tools, and MS Office. Some travel and flexible scheduling will be needed.

Qualifications

• Minimum of a high school diploma plus two years of experience in an office or customer-facing role.
• Experience coordinating in-person and online workshops/events for K-12 educators.
• Experience with creating and processing requests for agreements, purchase orders, and payments per UT Austin procedures.
• Proficiency with Asana, Google Workspace, and Microsoft Office; ability to learn new tools quickly.
• Highly organized with ability to manage multiple projects concurrently.
• Ability to travel up to 20% of time; willingness to shift work schedule for training evenings/weekends.
• Strong communication skills and comfort with new technology.

Responsibilities

• Coordinate and host in-person and virtual workshops, events, and courses for educators.
• Manage event creation/listings in registration systems, websites, and Canvas.
• Attend events as onsite coordinator; travel as required.
• Prepare and ship materials for conferences; mail materials for remote workshops.
• Coordinate documentation for agreements, purchase orders, and payments; track progress.
• Liaise with participants, facilitators, vendors, and internal teams.
• Manage event/participant data in registration systems; track attendance and materials; run impact reports.

Skills

Event coordination

Organization

Project coordination

Communication

Flexibility

Adaptability

Travel readiness

Education

High school diploma with 2 years experience

Tools

Asana

Google Workspace

Microsoft Office

Job description

Job Posting Title

Project Support Specialist

Hiring Department

Texas Advanced Computing Center

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

PICKLE RESEARCH CAMPUS

Job Details

The Texas Advanced Computing Center (TACC) at The University of Texas at Austin is one of the leading supercomputing centers in the world, supporting advances in computational research by thousands of researchers and students. TACC staff help researchers and educators use advanced computing, visualization, and storage technologies effectively, and conduct research and development to make these technologies more powerful, more reliable, and easier to use. TACC staff also educate and train the next generation of researchers, empowering them to make discoveries that advance knowledge and change the world.

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

The position will coordinate planning and implementation of outreach activities and projects including communication with trainers and participants, registration, and event organization.

Responsibilities

Coordinate and Host Events

• Organize and facilitate in-person and virtual workshops, events, and courses for educators.
• Manage event creation and listings in registration systems, on the website, and in Canvas.
• Attend in person events as onsite coordinator. Duty requires travel.

Materials and Logistics Management

• Prepare and ship materials for local, state, regional, and national conferences.
• Mail materials for virtual and remote workshops to participants and facilitators.

Documentation and Payments

• Coordinate submission of documentation for generating agreements and payments.
• Track progress and completion of agreements, purchase orders, and payments.

Communication

• Liaise with participants, facilitators, vendors, and internal personnel related to events, workshops, and initiatives.

Data Management and Reporting

• Manage and enter event and participant data in the registration/database system.
• Track participant attendance and materials.
• Run reports summarizing program impact, Continuing Professional Development hours earned, and details of schools, districts, and teachers served.

Required Qualifications

• Minimum of a high school diploma plus two years of experience working in an office or customer facing role
• Experience with in-person and online workshop and event coordination and support for K-12 educators
• Experience with information needed to create and process requests for agreements, purchase orders, and payments based on UT Austin procedures and requirements
• Proficiency in working with Asana, Google collaboration tools, and Microsoft Office and ability to quickly learn how to use other communication and productivity tools.
• Highly organized with the capacity to work on multiple projects concurrently
• Capacity to manage a project with responsibilities shared across internal and external team members
• Capability to work effectively when under pressure and with tight timelines; flexibility and ability to continuously improve methods and procedures
• Ability and willingness to travel up to 20% time (All travel costs are covered by The University of Texas at Austin)
• Ability and willingness to shift work schedule to support or manage professional learning in afternoons, evenings, and weekends to accommodate teacher participants
• Proficient and comfortable with exploring new technology
• Strong communication skills

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Familiarity with PK-12 computer science education programs and projects in Texas and nationally
• Knowledge in tracking and data collection relevant to workshops, events, and statewide initiatives

Salary Range

$52,000+ depending on qualifications

Working Conditions

• Typical office work environment
• Travel required (20-25%)

Work Shift

• Some evenings and weekends required

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers

You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.