Project Support Coordinator II

Qlarant; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Qlarant in New York is seeking an Office Coordinator to support project teams with baseline tasks, maintain documentation, monitor progress, and escalate risks to management. You will handle reception, mail, and supplies, and take minutes at meetings to ensure accurate records.

Responsibilities include coordinating activities to meet goals, ensuring proper PHI/PII handling, and facilitating communication among team members, clients, and partners to keep projects aligned with objectives.

Qualifications

• 2–4 years of experience required; 5–7 years preferred.

Responsibilities

• Coordinate and plan project activities to meet goals and timelines.
• Maintain organized project files and PHI/PII document handling.
• Collect and record data on project performance and KPIs.
• Track resources, procurement, and personnel allocation to optimize usage.
• Ensure deliverables meet quality standards.
• Collaborate to align activities with organizational goals.
• Utilize project management tools to streamline processes.
• Engage with others tactfully and manage pressure with respect.
• Respond to customer needs and escalate issues as needed.
• Mentor junior staff members.

Education

High School Diploma or GED

Job description

Qlarant is a not-for-profit corporation that partners with public and private sectors to create high quality, safe, and efficient delivery of health care and human services programs. We have multiple lines of business including population health, utilization review, managed care organization quality review, and quality assurance for programs serving individuals with developmental disabilities. Qlarant is also a national leader in fighting fraud, waste and abuse for large organizations across the country. In addition, our Foundation provides grant opportunities to those with programs for underserved communities.

Best People, Best Solutions, Best Results

Job Summary:

Coordinates efforts providing baseline support to project teams against key deadlines and requirements. Maintains project documentation, tracking progress, and identifying potential risks or issues that may impact project delivery, escalating concerns to management for review and follow-up. Answers phone calls and helps facilitate communication among team members, clients, and other partners to ensure alignment with project goals and objectives. Provides day-to-day office functions to include reception services, processing mail and packages, and maintaining office equipment and supplies. Takes minutes at specific meetings assigned.

Essential Functions:

• Coordinates and plans project activities, ensuring alignment with project goals and timelines.
• Oversees the maintenance of organized and comprehensive project files and documentation ensuring accuracy, completeness, and accessibility of project records including the handling of Protected Health and Individual Information (PHI/PII) documents.
• Collects and records data related to project performance, outcomes, and key performance indicators, summarizing project progress and achievements.
• Follows management-established processes for helping to track project resources, procurement, and allocation of personnel to optimize resource utilization to meet project objectives.
• Understands quality assurance processes to ensure project deliverables meet established standards.
• Collaborates within team to ensure integration of project activities with organizational goals.
• Utilizes project management tools and software to optimize project processes.
• Approaches others in a tactful manner, reacting well under pressure and treating others with respect and consideration regardless of their status or position.
• Responds to customer needs, questions, and requests, managing difficult customer situations through active listening to get clarification.
• Mentors junior staff members.

Level of Supervision Received:

Under close supervision, works closely with manager to prioritize efforts

Education (can be substituted for experience):

• Minimum High School Diploma or GED required

Work Experience (can be substituted for education):

• 2 - 4 years of experience required; 5 - 7 years preferred

Qlarant is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.

Qlarant is a drug-free workplace. All offers of employment are contingent upon successful completion of pre-employment background and drug screens.