Planning Coordinator II (67468)

The Global Edge Consultants; Spring, Northern (TX, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

The Global Edge Consultants in Houston, TX seeks a Planning & Interface Coordinator II to provide analytical, reporting, and coordination support for a major energy project. Based in Houston, you will support the PMT and Interface Manager, managing cross-functional queries and executive-level materials.

You will build performance dashboards using Airtable, Power BI, and Excel, coordinate secondee administration across international partners, and design executive presentations for leadership and

Qualifications

• Bachelor's degree or equivalent professional experience.
• 3+ years of project coordination or interface coordination experience.
• Advanced Microsoft 365 proficiency with Excel and PowerPoint for reporting.
• Proven ability to manage complex workflows and cross-functional actions.
• Strong written and verbal communication with senior technical leaders.

Responsibilities

• Act as central liaison for partner and consortium queries; route and track responses.
• Track external commitments and maintain audit-ready documentation.
• Coordinate secondee onboarding and travel across international teams.
• Prepare and analyze project performance data and status reports.
• Design dashboards in Airtable, Power BI, and Excel to visualize actions and bottlenecks.
• Develop polished executive presentations and briefing packages.

Skills

MS 365 proficiency

Advanced Excel

PowerPoint

Executive communication

Project coordination

Cross-functional collaboration

Education

Bachelor's degree

Tools

Power BI

Airtable

SharePoint

Power Automate

Aconex

Job description

Job Title: Planning & Interface Coordinator II

Location: Houston, TX (On-site / Hybrid as required)

Position Type: Contract -12month+

Position Overview

We are seeking an experienced, detail-oriented Planning & Interface Coordinator II to provide critical analytical, reporting, and coordination support for a major energy project. Based in Houston, this role acts as a key operational hub supporting the Project Planning & Reporting Team Lead, Interface Manager, and the broader Project Management Team (PMT).

You will manage cross-functional partner queries, track commitments, build executive-level presentations, steward project performance data, and coordinate secondee administration across consortium partners and global stakeholders.

Key Responsibilities

Stakeholder Interface & Workflow Management

• Serve as the central focal point for partner and consortium queries (CoV); intake, characterize, route, and drive responses to closure with subject matter experts.
• Manage official project correspondence logs, track external commitments through resolution, and maintain audit-ready traceability for decisions and actions.
• Coordinate secondee mobilization, onboarding workflows, readiness checklists, and travel/invitation documentation across international teams.

Planning, Reporting & Performance Visibility

• Compile, format, and analyze complex project performance data, accruals, and status reports using Excel and specialized project systems.
• Design, build, and maintain performance dashboards (Airtable, Power BI, Excel) tracking action items, bottlenecks, reporting deliverables, and query throughput.
• Support the Project Leadership Team (PLT) and Informatics Leadership Team (ILT) with scheduling, workshop facilitation, and operational review coordination.

Executive Presentations & Information Management

• Develop polished, high-impact management presentations and briefing packages for executive leadership, partners, and government bodies.
• Design and manage SharePoint sites and electronic document repositories, ensuring document-control integrity, standardized archiving, and controlled distribution.
• Map and document business processes, standard operating procedures, and templates to streamline recurring operational activities.

Qualifications

Required:

• Bachelor's degree, college diploma, or equivalent professional experience.
• 3+ years of experience in project coordination, interface coordination, business operations, or project administration.
• Advanced proficiency with Microsoft 365 applications, specifically advanced Excel (data manipulation, reporting) and PowerPoint (executive decks), alongside Word, Teams, and SharePoint.
• Proven track record tracking complex workflows, managing correspondence logs, and driving action items across cross-functional teams.
• Exceptional written and verbal communication skills, with demonstrated capability engaging respectfully and persistently with senior technical leaders.
• Strong professional maturity, discreet handling of confidential management information, and composure in fast-paced, evolving environments.

Preferred:

• Direct experience supporting major capital projects, joint ventures (JVs), consortia, or engineering teams within the oil & gas / energy sector.
• Working knowledge of tracking and visualization platforms such as Airtable, Power BI, Power Automate, or Aconex.
• Familiarity with formal document-control protocols, secondee/contractor onboarding workflows, and multi-timezone international coordination.