Project Support Coordinator

Insight Global; Kansas City (MO); On-site; USD 42,000 - 65,000; Full time

Job summary

Insight Global is seeking a detail-oriented Project Administrator to support Project Managers and project teams overseeing Transmission & Distribution and infrastructure projects. The role centers on maintaining documentation, tracking data, billing support, and managing work orders to keep project information accurate and up to date.

The ideal candidate is organized, comfortable handling large data volumes, and experienced in fast-paced project environments.

Qualifications

• Strong proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Previous experience in an administrative support, executive assistant, project coordinator, or project administration role.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Experience working with spreadsheets, reports, databases, and project tracking tools.

Responsibilities

• Provide day-to-day administrative support to Project Managers and project teams.
• Maintain and update project tracking spreadsheets, reports, and project documentation.
• Create and manage work orders (WOs) and ensure project records remain accurate and organized.
• Assist with project billing preparation, invoice support, and related documentation.
• Enter and track project labor hours and time-entry information.
• Monitor project milestones, deliverables, and administrative deadlines.
• Prepare project status reports and assist with data collection for project reviews.
• Coordinate internal project communications and help facilitate information flow between stakeholders.
• Organize and maintain electronic files, project records, and contract documentation.
• Support scheduling activities, meeting coordination, and project-related correspondence.
• Assist with ad hoc administrative and operational tasks as needed to keep projects running efficiently.

Skills

Excel proficiency

Time management

Communication skills

Multitasking

Documentation

Data entry

Tools

Excel

Word

Outlook

PowerPoint

Job description

A client of Insight Global is seeking a detail-oriented Project Administrator to support Project Managers and project teams responsible for Transmission & Distribution (T&D) and infrastructure projects. This individual will play a critical role in maintaining project documentation, tracking project data, preparing billing support materials, managing work orders, and ensuring project information is accurate and up to date. The ideal candidate is highly organized, comfortable working with large volumes of data, and has experience supporting project teams in a fast-paced environment. Candidates with Executive Assistant, Project Coordinator, Construction Administrator, or Project Support experience are encouraged to apply.

Responsibilities:

• Provide day-to-day administrative support to Project Managers and project teams.
• Maintain and update project tracking spreadsheets, reports, and project documentation.
• Create and manage work orders (WOs) and ensure project records remain accurate and organized.
• Assist with project billing preparation, invoice support, and related documentation.
• Enter and track project labor hours and time-entry information.
• Monitor project milestones, deliverables, and administrative deadlines.
• Prepare project status reports and assist with data collection for project reviews.
• Coordinate internal project communications and help facilitate information flow between stakeholders.
• Organize and maintain electronic files, project records, and contract documentation.
• Support scheduling activities, meeting coordination, and project-related correspondence.
• Assist with ad hoc administrative and operational tasks as needed to keep projects running efficiently.

Required Skills & Experience:

• Strong proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Previous experience in an administrative support, executive assistant, project coordinator, or project administration role.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Experience working with spreadsheets, reports, databases, and project tracking tools.