Project Support Administrator Phoenix, Arizona

United Integrated Services Corp.; Phoenix (AZ); Hybrid; USD 42,000 - 52,000; Full time

Job summary

United Integrated Services (UIS) is seeking a Project Support Administrator to assist project leaders and teams with daily tasks, records, and coordination between corporate staff and field teams on schedules, invoices, and logs.

You will schedule meetings, create materials, manage documents, and help ensure safety and quality on construction sites in Arizona. The role requires English proficiency and the ability to work collaboratively in a fast-paced environment.

Qualifications

• Strong administrative support abilities and organization.
• Proficient in Microsoft Word, Excel, PowerPoint and Power BI.
• Experience working in a construction environment is preferred.

Responsibilities

• Assist Project leaders in maintaining records of job changes, including change orders and schedules.
• Review documentation and manage contracts to ensure compliance.
• Assist with issuing material requests and organize office procedures.
• Schedule meetings, prepare materials, and maintain master schedules.
• Coordinate with subcontractors and EORs on action items and follow up.
• Create flow charts or presentations to support team members.
• Communicate with stakeholders and maintain professional relationships.
• Maintain daily job site logs and ensure safety compliance.
• Ensure quality standards and work in a team environment.
• Assist in keeping the job site clean and organized.

Skills

Microsoft Office

English communication

Interpersonal skills

Education

High School diploma or GED

Bachelor’s degree in construction management or business Admin

Tools

Power BI

Microsoft PowerPoint

Job description

At United Integrated Services (UIS), we build more than facilities—we build the infrastructure that enables technologies to shape the future. As a global engineering and construction company specializing in the semiconductor industry, UIS brings together talented people, technical expertise, and innovative solutions to deliver the most complex and critical projects in the industry.

Our U.S. team is helping build the next generation of advanced semiconductor manufacturing facilities, working alongside some of the world's leading technology companies. Our work requires precision, collaboration, accountability, and a commitment to doing things the right way—from the planning and engineering stages through construction and project completion.

As UIS continues to grow, we are building more than projects. We are building teams, developing careers, and creating opportunities for talented professionals to make a meaningful impact. If you are looking for an opportunity to work on challenging projects, grow your career, and be part of something bigger, we invite you to build the future with UIS.

WHAT WE OFFER

• Comprehensive Benefits – Medical, Dental, Vision, Short-Term Disability (STD), Long-Term Disability (LTD), and Life Insurance provided at no cost to employees.
• Competitive Compensation – Competitive salaries and opportunities for performance-based incentives.
• Career Growth – Opportunities to develop your skills, take on new challenges, and grow with a rapidly expanding organization, supported by education reimbursement for eligible employees pursuing continued learning and professional development.
• Meaningful Work – The opportunity to contribute to some of the most advanced semiconductor construction projects in the country.
• Collaborative Environment – Work alongside experienced professionals across engineering, construction, project management, safety, procurement, and operations.

Summary

The Project Support Administrator position involves assisting project managerial and project team’s daily tasks and procedures. You will coordinate with corporate office staff and construction site teams to maintain accurate written records regarding schedules, invoices, daily construction logs, etc. You will also assist in scheduling meetings and creating meeting materials in preparation.

Essential Duties and Responsibilities

• Assist Project leaders in maintaining records of job changes, including change orders, purchase orders, and work scheduling.
• Review documentation and manage contracts to ensure compliance.
• Assist with the issuing of material requests
• Organize office and assist associates in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Schedule and plan meetings and appointments, create a master schedule for all team members. Arrange meetings, take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations.
• Resolve office-related issues, such as supplies, updating employee lists and contact lists, seating arrangements, etc.
• Coordinate and following up with sub-contractors and EORs on action items
• Create flow charts or other types of presentations to assist team members.
• Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders.
• Manage the filing system, record information as needed, update required forms and paperwork.
• Maintain daily log of job site occurrences.
• Assist project team with safety compliance within the job site.
• Ensure the level of quality is being complied with.
• Able to work in a team environment.
• Assist in the maintenance of a clean job site, take direction well, detail oriented.
• Perform all other responsibilities as assigned.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience

• High School diploma or GED, required. Bachelor’s degree in construction management or business Admin, or a related field preferred.
• 2+ years of internship or work experience combined, in construction environment preferred.

Skills and Competencies

• Ability to perform administrative tasks in a supporting role.
• Strong knowledge in Microsoft suite (Word, Excel, PPT, Power BI, etc.).
• Ability to work in a construction site environment (trailer office).
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must have good problem-solving skills and be willing to learn.
• Excellent organizational and time management skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs.
• Produce high-quality results working independently or within a team.
• High level of attention to detail, and highly organized.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Excellent verbal, written, and interpersonal communication skills in English, required.
• Ability to effectively present information and respond to questions from groups of managers and employees.
• Mandarin verbal communication skills are strongly preferred.

Nice to have

• Verbal communication skills in Mandarin or Spanish.

Additional Requirements

Must have and maintain a valid driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands

The physical demands described here are representative of those that a candidate must meet to successfully perform the essential functions of this job.

• Frequently stand and walk for extended periods throughout the workday.
• Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
• Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
• Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
• Perform repetitive motions involving the hands, wrists, and arms.
• Climb ladders, stairs, or elevated surfaces as required by the job.
• Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
• Maintain balance and coordination while moving materials or operating equipment.
• Ability to work in physically demanding environments requiring frequent movement and manual labor.
• Exposure to dust, noise, vibration, and moving mechanical equipment.
• Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
• Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
• Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.
• Interaction with powered industrial equipment, tools, and vehicles.

UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.

Disclaimer

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.