Office Administrator

United Integrated Services (USA) Corp.; Phoenix (AZ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive Benefits

Career Growth

Competitive Compensation

Meaningful Work

Collaborative Environment

Job summary

United Integrated Services (UIS) seeks an Office Administrator to manage day-to-day office operations and support mobility for expatriates. You will coordinate housing and travel, maintain records, and assist leadership with admin tasks across multiple offices.

The ideal candidate is bilingual in Mandarin and English, detail-oriented, organized, and capable of handling confidential information with professionalism.

Qualifications

• High School Diploma or GED; associates/bachelor’s preferred.
• Experience in office admin roles with strong communication skills.
• Bilingual Mandarin and English is highly valued for mobility tasks.
• Proficiency with MS Office and document prep.

Responsibilities

• Greet visitors and direct to the appropriate person.
• Support leadership and administrative department activities.
• Handle filing, mail, emails, calls, and data entry.
• Coordinate calendars and travel for multiple parties.
• Prepare documents, presentations, and meetings.
• Maintain accurate records and reports.
• Order and distribute office supplies; maintain equipment.
• Oversee office operations to reduce costs and improve efficiency.
• Assist with relocations and mobility-related tasks.

Skills

Mandarin

English communication

Microsoft Office

Attention to detail

Organizational skills

Time management

Interpersonal skills

Negotiation

Conflict resolution

Construction-site experience

Education

High School Diploma/GED

Associates/Bachelor's degree in Management, Communications or related field

Tools

Microsoft Office Suite

Job description

At United Integrated Services (UIS), we build more than facilities—we build the infrastructure that enables technologies to shape the future. As a global engineering and construction company specializing in the semiconductor industry, UIS brings together talented people, technical expertise, and innovative solutions to deliver the most complex and critical projects in the industry.

Our U.S. team is helping build the next generation of advanced semiconductor manufacturing facilities, working alongside some of the world’s leading technology companies. Our work requires precision, collaboration, accountability, and a commitment to doing things the right way—from the planning and engineering stages through construction and project completion.

As UIS continues to grow, we are building more than projects. We are building teams, developing careers, and creating opportunities for talented professionals to make a meaningful impact. If you are looking for an opportunity to work on challenging projects, grow your career, and be part of something bigger, we invite you to build the future with UIS.

WHAT WE OFFER

• Comprehensive Benefits – Medical, Dental, Vision, Short-Term Disability (STD), Long-Term Disability (LTD), and Life Insurance provided at no cost to employees.
• Competitive Compensation – Competitive salaries and opportunities for performance-based incentives.
• Career Growth – Opportunities to develop your skills, take on new challenges, and grow with a rapidly expanding organization, supported by education reimbursement for eligible employees pursuing continued learning and professional development.
• Meaningful Work – The opportunity to contribute to some of the most advanced semiconductor construction projects in the country.
• Collaborative Environment – Work alongside experienced professionals across engineering, construction, project management, safety, procurement, and operations.

Summary: The Office Administrator will be required to oversee and manage the day-to-day office maintenance and supporting functions, helping to set up company policies and procedures among other necessary assignments. This individual will oversee admin needs across office building, corporate housing, and grounds maintenance; traveling between these locations will be required. A main project for this role will be managing the daily aspects of mobility regarding our expatriates from Taiwan. You will coordinate expats' company housing and arrange periodic visits to monitor housing conditions and needs. The ideal candidate will be bilingual in Mandarin and English. As an Office Admin, you will be responsible for supporting newly relocated new hire's needs and maintaining constant communication prior to their arrival/departure.

Essential Duties and Responsibilities include the following:

• Greet and direct visitors to the appropriate person and office.
• Support company leadership and administrative department activities for staff.
• Handle basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
• Coordinate schedules and manage calendars for multiple parties to ensure activities are properly arranged with no conflicts.
• Make arrangements and prepare documents, presentation materials and facilitate meetings.
• Enter and update company, employee, and client records. Ensure records and reports are up-to-date.
• Order, store, and distribute office supplies.
• Maintain, repair, or replace office/facility equipment.
• Direct, review, and optimize office operations to increase accuracy, productivity, and efficiency to reduce costs.
• Submit timely reports and prepare presentation/proposals as assigned.
• Assist colleagues whenever necessary.Collaborates with other functional teams on administrative tasks.
• Conducts and documents routine detailed facility inspections and identifies issues for proactive work orders.
• Other responsibilities as assigned.

Mobility - Essential Duties and Responsibilities

• Provide guidance and support to employees and managers regarding mobility policies, processes, and requirements.
• Manage and coordinate the end-to-end process of mobility assignments, including relocation, translation, and housing support.Maintain accurate and confidential employee records related to mobility assignments.
• Develop and maintain relationships with external vendors, such as relocation providers, leasing offices, landlords, and property managers.
• Conduct briefings and trainings for employees and managers on global mobility policies, processes, and cultural considerations.
• Support employees during relocation process, providing assistance with housing, and other relocation-related matters.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Handle Company rental property furnishing details such as being onsite for pre-occupancy deliveries, setup of household goods, bedding, supplies.
• Travel between the Corporate and Construction Site offices, and Company rental properties ranging in distance within approximately a 15 minutes / 10-mile radius.
• Make Regular / periodic rental property site visits as needed to monitor and observe conditions, assess, and determine situations that may be in need of servicing (such as lawn care, etc.), gather details regarding issues that arise, report those issues to manager, proactively handle minor issues that arise, and when possible, offer vendor options, or other ideas as solutions.
• Communicate and act as a liaison with utility vendors and repair service personnel providing accurate and detailed instructions and obtaining report information from service providers as needed.
• Maintain consistent communication between company employee residents and internal administrative office staff; as well as apartment management staff as needed.
• Additional responsibilities as needed.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience:

• High School Diploma/GED; or Associates/Bachelor's degree in Management, Communications or related field.
• 1-5+ years of related experience and/or training; or equivalent combination of education and experience.

Skills and Competencies:

• Ability to work in a construction site environment (trailer office).
• Start-up experience preferred.
• High level of attention to detail, and highly organized.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs.
• Excellent organizational and time management skills.
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
• Effective English verbal and written communication skills required; Ability to effectively present information and respond to questions from groups of managers, and employees.

Must have:

• Effective written and verbal communication skills in Mandarin.

Additional Requirements:

• Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands:

• Frequently stand and walk for extended periods throughout the workday.
• Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
• Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
• Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
• Perform repetitive motions involving the hands, wrists, and arms.
• Climb ladders, stairs, or elevated surfaces as required by the job.
• Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
• Maintain balance and coordination while moving materials or operating equipment.
• Ability to work in physically demanding environments requiring frequent movement and manual labor.
• Exposure to dust, noise, vibration, and moving mechanical equipment.
• Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
• Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
• Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.
• Interaction with powered industrial equipment, tools, and vehicles.

UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.

Disclaimer:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.