Project Support

BCD Meetings & Events; United States; On-site; USD 47,000 - 63,000; Full time

Benefits offered by this job

Flexible working

Learning and development opportunities

Comprehensive benefits

Job summary

BCD Meetings & Events is seeking a Project Support to lead logistics for meetings, conferences, and conventions from strategy through on-site execution. You’ll collaborate with clients, vendors, and teams, manage budgets, and ensure timelines.

The role is virtual, centered in the Central/Eastern time zones, with 50–75% travel required across US programs. You’ll contribute to flawless event experiences and be integral to client success.

Qualifications

• 4-year degree in business-related field.
• 2 years of meeting planning or related experience.
• Experience supporting both small- and large-scale meeting programs.
• Strong skills in Word, Excel, and HTML.
• Leadership mindset with the ability to coach others across teams.

Responsibilities

• Lead multiple meeting and event projects with timelines and deliverables.
• Partner with clients, teammates, and suppliers to meet goals.
• Manage logistics from planning to on-site execution.
• Handle budgets, contracts, and approvals with attention to detail.
• Troubleshoot and communicate under deadline pressure.

Skills

Project leadership

Budget management

Client & vendor liaison

Logistics coordination

Education

Bachelor's degree in business-related field

Tools

Word

Excel

HTML

Job description

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

About Us

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table. While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means anything. See what life is about at BCD M&E at bcdme.com/careers.

About The Role

If you love bringing order to moving pieces and turning complex plans into seamless events, this role is for you. You’ll lead the logistics for meetings, conferences, and conventions from early strategy through on‑site execution. It’s a great fit for someone who’s equal parts planner, problem‑solver, and trusted client adviser. You’ll also play a key role in managing budgets, guiding team members, and keeping every detail on track.

You’re Good At

• Leading multiple meeting and event projects at once while keeping timelines, priorities, and deliverables organized
• Partnering with clients, teammates, and suppliers to understand goals, make recommendations, and deliver smooth event experiences
• Managing logistics from start to finish, including planning meetings, site inspections, vendor coordination, and on‑site execution
• Handling budgets, contracts, approvals, and financial processes with strong attention to detail
• Troubleshooting quickly, communicating clearly, and staying calm under pressure in deadline‑driven environments

You Might Also Have

• A four‑year degree in a business‑related field
• Two years of experience in meeting planning or a closely related role
• Success supporting both small‑ and large‑scale meeting programs
• Strong skills in Word, Excel, and HTML
• A leadership mindset with the ability to coach others and share best practices across teams

You Should Know

• This role is virtual and operates in the Central/ Eastern time zone
• This role will require 50-75% travel availability.

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Travel requirements for this role are as follows:50% to 75%

We carefully consider a wide range of compensation factors, including your professional background and experience. The hourly rate for candidates in applicable jurisdictions in the US for the position of Project Support is $40 per hour. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.