Project Specialist (Remote)

WCG; Cary (NC); Remote; USD 47,000 - 74,000; Full time

Job summary

A leading company in clinical solutions is hiring a Project Specialist to manage client projects and ensure timely delivery. The role involves coordinating project activities, supporting communication, and maintaining documentation for optimal project execution. Candidates should possess a BA/BS and have experience in project management. The position offers a comprehensive benefits package and remote work opportunities.

Benefits

Comprehensive Benefits package

Flexible PTO

Tuition Reimbursement

Volunteer Time Off

Career development opportunities

Qualifications

• 1 to 2 years of related experience required.
• Exposure to project management team environment desired.
• Knowledge of project management software tools is a plus.

Responsibilities

• Coordinate project management activities and support client communications.
• Create and maintain comprehensive project documentation.
• Assist with preparation of meeting agendas and project deliverables.

Skills

Project Management

Communication

Organizational Skills

Critical Thinking

Problem Solving

Education

BA/BS or equivalent experience

Tools

MS Office

Job description

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Description And Requirements

ABOUT WCG: WCG’s clinical solutions are built on a foundation of best-in-class clinical services companies. We deliver transformational solutions that stimulate growth, foster compliance, and maximize efficiency for those performing clinical trials. WCG is proud to serve individuals on the frontlines of science and medicine, and the organizations striving to develop new products and therapies to improve the quality of human health. It is our role to empower them to accelerate advancement, while ensuring the risks of progress never outweigh the value of human life.

General Information

Location: Cary, NC, Remote

Organization: ACI Clinical

Job Type: Full Time - Regular

Description And Requirements

ABOUT WCG: WCG’s clinical solutions are built on a foundation of best-in-class clinical services companies. We deliver transformational solutions that stimulate growth, foster compliance, and maximize efficiency for those performing clinical trials. WCG is proud to serve individuals on the frontlines of science and medicine, and the organizations striving to develop new products and therapies to improve the quality of human health. It is our role to empower them to accelerate advancement, while ensuring the risks of progress never outweigh the value of human life.

WHY WE LOVE WCG: At WCG, our employees are our most valuable asset, and as with all our assets, we invest in them with an eye toward future success. We provide each eligible employee with a comprehensive set of benefits designed to protect their personal and financial health to help make the most of their future.

• Comprehensive Benefits package - Health, Dental, Vision, Life Disability, 401k with match, and flexible spending accounts
• Employee Assistance Programs and additional work/life resources
• Referral Bonuses and Tuition Reimbursement
• Flexible PTO
• Volunteer Time Off to benefit the community
• Opportunities for career development with on-the-job training, certification assistance, and continuing education reimbursement
  
  

The annual range for this position is $47,610 - $74,000. This range may vary based on the candidate’s qualifications, experience, skills, education, and geographic location.

JOB SUMMARY: The Project Specialist is responsible for the day-to-day administration and organization of client projects (working closely with the Project Managers) to ensure that projects and their assigned deliverables are produced on time, within budget and according to the agreed upon scope of work.

ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

• Coordinate project management activities, resources, equipment and information to support client and Company for project/service solutions.
• Support member selection, recruitment, contracting and invoicing processes including client-specific member spend reporting.
• Liaise with clients to identify and define requirements and objectives.
• Manage external team member communications including requests, alerts, reminders, etc.
• Routine client interactions such as initiating and/or responding to requests on behalf of Project Manager(s).
• Work to ensure clients’ needs are met.
• Help prepare project related reports.
• Monitor project progress and handle issues as they arise.
• Act as the point of contact and communicate project status to all project members.
• Create and maintain comprehensive project documentation, plans and reports.
• Maintain project document archive.
• Meeting logistics support including availability checks, scheduling, venue research, etc.
• Creation of accurate and detailed meeting minutes.
• Assist with preparation of meeting agendas, minutes, and presentation materials.
• Ensure standards and requirements of the project are met.
• Perform data entry tasks and quality checks.
• Preparation and tracking of project deliverables.
• Assist with internal system/application testing as assigned.
• Serve as back-up to Project Manager(s) for assigned project tasks and sponsor meetings, as appropriate.
• Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.
  
  

Education Requirements

• BA/BS or equivalent experience required, and 1 to 2 years of related experience.
  
  

Qualifications/Experience

• Exposure to project management team environment desired. Must have at least six (6) months of demonstrated administrative experience supporting projects or programs.
• Critical thinking and analytical skills required.
• Knowledge of financial management a plus.
• Knowledge of project management software tools and management techniques a plus.
• Excellent problem solving/decision making skills.
• Outstanding written and oral communication skills.
• Excellent organizational and planning skills with the ability to utilize technology and tools.
• Excellent interpersonal skills.
• Strong facilitation and coordination skills.
• Ability to function effectively in a fast paced environment and manage multiple projects simultaneously.
• Attention to detail skills required. Must take pride in work product results; strive towards 100% accuracy in work processes.
• Knowledge of MS Office, specifically Word, Excel and PowerPoint.
  
  

TRAVEL REQUIREMENTS: ☒ 0% – 5%

Physical And Sensory Requirements

The physical and sensory requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be offered to individuals with disabilities to assist in performing the essential functions of the position. Work activities involve light to moderate physical effort (for example, sitting in one place for extended periods of time, standing, walking, bending, lifting lightweight objects, intermittent to sustained periods of keyboarding). Majority of time is spent in a seated position with frequent opportunity to move about at will. Activities require a variety of easy muscle movements. Work activities involve a frequent need to concentrate on a variety of sensory inputs for moderate to lengthy durations at a time requiring diligence and attention to interpret effectively. There will be a need to attend to single or simultaneous tasks where accuracy of details is important. The need for detailed and precise work is high.

WCG is proud to be an equal opportunity employer – Qualified applicants will receive consideration for employment based on merit and without regard to race, color, national origin or ancestry, religion or creed, sex, sexual orientation, gender expression, gender identity, age, marital status, family or parental status, disability, genetic information, citizenship, veteran status, or any other legally recognized basis or status protected by federal, state, or local law. WCG complies with the Vietnam Era Veterans' Readjustment Act and Section 503 of the Rehabilitation Act. We promote a "One WCG" culture where all are welcome, respected, valued, and empowered to make a difference every day to advance clinical research.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

• Industries

  Pharmaceutical Manufacturing and Biotechnology Research

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