PROJECT SPECIALIST - ENGINEERING

Carter Machinery; Mechanicsville (VA); On-site; USD 64,000 - 83,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) matching

Life and disability insurance

Tuition reimbursement

Job summary

Carter Machinery in Richmond, VA is seeking a Project Specialist - Engineering to manage production processes, coordinate with vendors, and schedule engineering projects. The role includes handling orders, inventories, and invoicing within a fast-paced environment.

The ideal candidate has a high school diploma, strong organizational skills, and proficiency with MS Office. This position offers competitive compensation and comprehensive benefits.

Qualifications

• Minimum high school diploma or equivalent.
• Self-directed with ability to work with limited supervision.
• Strong organizational and detail-oriented skills.
• Excellent written and verbal communication.
• Proficient with MS-Office products.
• Ability to coordinate with Sales Operations and Marketing teams.

Responsibilities

• Manage production processes for engineering department finished goods; order parts and metals from CAT and other vendors; coordinate lead times.
• Reconcile costs for custom solutions and rectify order issues; return items to inventory as needed.
• Coordinate and schedule projects daily with service operations to meet deadlines and avoid penalties; manage international projects with US government.
• Provide business ideas to improve growth in the engineering space; participate in lean projects to increase profitability.
• Evaluate and plan custom parts kits based on orders and quoting pipeline; ensure inventory levels for recurring customers.
• Expedite back orders and work with CAT to push items through; monitor status daily/weekly and update management.
• Work with Finance to set up credit and cash accounts; ensure data completeness and approvals.
• Manage engineering project database for all customers and orders; handle administrative closeout and invoicing.
• Handle shipping and logistics for North America and international; update dealers and customers on ship dates.

Skills

Service experience

MS Office proficiency

Communication skills

Detail-oriented

Self-directed

Team coordination

Education

High school diploma or equivalent

Tools

MS Office

DBS

BMTS

Mocha

Job description

Join a Company That’s Built To Elevate You.

At Carter Machinery, we don’t just offer jobs - we offer long-term careers defined by purpose, innovation, and impact. We’ve built an award-winning workplace where high achievers thrive, careers grow, and your work truly matters.

Our legacy is strong, our vision is bold, and our future is built on investing in the growth and well-being of our people. Whether you're turning a wrench, managing operations, or supporting customers, you play a vital role in powering industries that moves the world forward.

Job Title: Project Specialist - Engineering

Location: Richmond, Virginia

Starting Compensation Range: $64,000 - $83,000 per year

What You Will Do

• Manage process for production on engineering department finished goods; Order all parts and metal required for custom solutions from CAT and other vendors, coordinate lead times; Reconcile costs for these custom solutions and ensure everything is in line. Rectify issues with orders; As needed, return items to Carter inventory or project
• Work closely with vendors on pricing and volume discounts
• On a daily basis coordinate and schedule projects to be executed with service operations team; Ensure projects are on schedule to meet strict deadlines and to avoid financial ramifications and penalties; Coordinate international projects with US government
• Provide business ideas and advice for improving business growth in engineering space. Participate in lean projects to increase profitability and eliminate waste
• Evaluate and plan custom parts kits based on previous orders and quoting pipeline for future orders; Ensure inventory levels are available for efficient business execution and for reoccurring customers
• Expedite back orders of significant parts necessary for our business; Work with CAT and appropriate personnel to push items through; Monitor process on a daily/weekly basis. Keep management apprised of status and release dates
• Work with Finance to set up credit and cash accounts. Ensure information is complete, accurate, and all approvals are received
• Manage engineering project database for all customers and project orders
• Administrative closeout and invoicing for engineering projects
• Handle shipping and logistics for orders in North America and international. Update dealers and customers on shipping information and estimated ship dates
• Use various software in fulfillment of role, including Outlook, Microsoft Office, DBS, BMTS & Mocha
• Work with Sales Operations and Marketing teams on related projects and tasks
• Order office supplies and other materials for engineering lab
• Work in coordination with team to achieve Continuous Improvement goals and objectives
• Perform other related duties as assigned

What We’re Looking For

• Previous service related experience
• High school diploma or equivalent
• Self-directed and able to work with limited supervision
• Must be highly organized and detail-oriented
• Excellent written and verbal communication skills
• Strong computer and internet research skills
• Must be proficient with MS-Office products
• Work well with Sales Operations and Marketing teams on related projects and tasks

What Success Looks Like In This Role

• Professional communication and interaction with Carter Machinery personnel throughout the company
• Handling large volumes of work in a fast-paced environment
• Promoting a positive customer experience
• Upholding the Core Values of Integrity, Commitment, Excellence and Teamwork by embracing The Carter Way

Physical Requirements:

• Regularly required to sit and talk or hear
• Frequently required to stand, walk; use hands to finger, handle, or feel and reach with hands and arms
• Occasionally lift and/or move up to 10 pounds
• Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus

Competitive Compensation and Benefits:

• Health, dental and vision insurance
• Paid time off
• 401(k), $0.75 to $1.25 match up to 6%
• Life and disability insurance
• In-house training instructors/programs
• Tuition reimbursement
• Employee referral bonus program
• Tool allowances and tool loans
• Discounts on cellular phone service, computers, and vehicles
• Opportunities for overtime
• Shift differential (if applicable)

You’ll gain access to real learning, real advancement, and a real future in a company that’s reshaping what it means to lead in our industry. If you're looking for purpose, possibilities, and a team that wins together - you belong at Carter Machinery.

Come build what matters and build your future with us.

Actual base pay may vary based on experience, skills, qualifications, education, geographic location, and other relevant business considerations. In addition to base pay, the compensation package may include participation in performance-based incentive programs (e.g., discretionary or non-discretionary plans), as well as overtime eligibility depending on the role.

Carter Machinery Co. Inc. is an EEO/AA Employer. All qualified individuals – including minorities, females, veterans, and individuals with disabilities, or any other characteristic protected by law – are encouraged to apply.

Carter Machinery is a drug-free workplace.