Project Specialist (Administrative Analyst/Specialist - Exempt II)

California State University, Fullerton; Fullerton (CA); On-site; USD 65,000 - 79,000; Full time

Job summary

California State University, Fullerton invites applications for the Project Specialist (Administrative Analyst/Specialist - Exempt II) in CPFM. This role supports capital projects, analysis, and policy development to improve facilities and services on the campus.

Required: Bachelor's degree and four years of related experience; strong Excel, Word, PowerPoint, Outlook skills; ability to lead projects and coordinate with diverse teams. Salary range: $5,797–$7,066 per month.

Qualifications

• Bachelor's degree and four years of related administrative experience.
• Strong knowledge of policies, procedures, and regulations in the program area.
• Proficiency with Microsoft Excel, Word, PowerPoint, Access, and Outlook.

Skills

Excel

Word

PowerPoint

Access

Outlook

Education

Bachelor's degree

Tools

AutoCAD

Project management software

Job description

Project Specialist (Administrative Analyst/Specialist - Exempt II)

Classificaiton: Administrative Analyst/Specialist - Exempt II

Department: Capital Programs and Facilities Management (CPFM) within the Division of Administration and Finance is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities, including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance, including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We seek an exceptional individual to join our Design and Construction team as the Project Specialist (Administrative Analyst/Specialist - Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Salary Range: $5,797 - $7,066 per month

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Essential Qualifications: Bachelor's degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others.

Preferred Qualifications: Experience in construction coordination, project coordination, project management, or project supervision. An advanced degree from an accredited four-year college or university in Engineering, Architecture, Construction Management, or a related discipline. Possess advanced computer skills, including proficiency in Microsoft Suite software, project management software, work order systems, and financial and scheduling software. Professional certifications such as Project Management Professional (PMP) or Certified Construction Manager (CCM) are preferred. Proficiency in AutoCAD. Working knowledge of building codes, including fire codes, electrical, plumbing/mechanical codes, ADA regulations, door/window/hardware regulations, asbestos and hazardous materials issues, and fire/life/safety regulations. Ability to work effectively with a broad range of people at different levels in the organization. Excellent customer service skills. Experience and demonstrated knowledge of multiple trades areas, including HVAC, plumbing, carpentry, roofing, roads, controls, painting, concrete, or other related areas. Related inspection certifications.

Special Working Conditions:

https://www.fullerton.edu/civilrights/index.html#box5

Additional Information:

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the https://calstate.policystat.com/policy/10899725/latest/ prohibits the hiring of employees to perform CSU-related work outside the state of California.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

Application Deadline: Oct 22, 2026 (9:00 PM)