Project Specialist

Apex Systems; United States; Remote; USD 50,000 - 55,000; Full time

Job summary

Apex Systems is seeking a Project Specialist responsible for engagement delivery across multiple projects, ensuring success and client satisfaction. The ideal candidate will possess a Bachelor's degree and at least 2 years of experience in project management, as well as strong collaboration and problem-solving skills.

Benefits

Health, Dental and Vision Insurance

401(k)

Tuition reimbursement

Employee Stock Purchase

Vacation and Holiday Pay

Qualifications

• Bachelor’s degree required.
• 2 years project management experience desired.
• Strong teamwork and collaboration skills needed.

Responsibilities

• Manage daily engagement delivery and resources.
• Ensure client satisfaction through effective communication.
• Oversee project financials and compliance.

Skills

Project Management

Team Collaboration

Problem Solving

Communication

Education

Bachelor’s degree in Business, Computer Science or Information Systems

Tools

Jira

MS Project

SharePoint

Job description

This range is provided by Apex Systems. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $55,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from Apex Systems

Apex Systems is a leading global technology services business that incorporates industry insights and experience to deliver solutions that fulfill our clients’ digital visions. We provide a continuum of services, including strategy and enablement, innovation and productivity, and technology foundations to drive better results and bring more value to our clients. Apex transforms our customers with modern enterprise solutions tailored to the industries we serve. Apex has a presence in over 70 markets across North America, Europe, and India. Apex is a part of the Commercial Segment of ASGN Incorporated (NYSE: ASGN). To learn more, visit www.apexsystems.com.

At Apex Systems, we prioritize professional development, work-life balance, and fostering a collaborative culture. We value our team's well-being and recognize the importance of building strong relationships. That's why we organize regular team-building events and philanthropic days to give back to the community - fostering a sense of purpose and fulfillment among our team.

Join us for career advancement, innovative solutions, and a supportive environment focused on your success.

JOB DESCRIPTION

The Project Specialist is responsible for playing various key roles in Engagement Delivery to ensure engagement success. The Project Specialist will be responsible for conducting a variety of activities across projects and may be assigned project coordinator or Engagement Manager activities and responsibilities for various projects as business needs require. The Project Specialist will manage and coordinate engagement delivery and execution to ensure project profitability, success, and client satisfaction. These activities include supervisory and management responsibilities for project resources, and the role is responsible for engagement reporting, communications, deliverable coordination, problem resolution, issues management, team onboarding and off-boarding, knowledge capture, document management, etc.

Reporting to a Director or an Engagement Management Practice Director, this position is highly collaborative, as Apex Engagements require participation and collaboration from a variety of different roles within Apex and the client. The Project Specialist, position will be reviewing and monitoring quality of client deliverables, supervising engagement teams, and may participate in assisting sales teams scoping and estimating new engagements. The Project Specialist will be assigned Engagement Manager responsibilities for engagements with limited complexity, size and/or risk and will be assigned as a Project Coordinator on additional engagements according to business needs.

Engagement Operations Management

• On select engagements of limited complexity, size or risk, lead the client and Apex through the Engagement Kick-off (Launch) process and EDRM review. Ensure quality and accuracy of engagement workflows and operating procedures related to all aspects of the engagement including monitoring and tracking. Coordinate stakeholders to ensure team members take ownership of the relevant tasks and expectations.
• Manage the day-to-day engagement delivery and Engagement Team resources from origination to completion. Accountable for staffing planning, selection, hiring, project onboarding, performance management, general employee relations, corrective action, and offboarding in close collaboration with recruiters, Account Managers, IPCs, and Project Coordinators.
• Manage client expectations and related client communications, usually in conjunction with Client Director. Provide detailed tracking of Tasks and Deliverables associated with assigned engagements. Complete and submit project deliverables and milestones and obtain client acceptance, ensuring quality and timeliness.
• Provide status reports of work on all active engagements. Manage scope and financials for engagement(s) as well as assisting in keeping the engagement on track for time, budget, and deliverables.
• Collaborate with account team to assess, analyze, and resolve complex engagement issues, problems and/or challenges.
• Under the direction of the assigned EM, participate in Internal Business Reviews and client business reviews with stakeholders.
• Establish and lead project cadences with the client including reviews of project status, deliverables, overall project heath, issues, and risks, etc.
• At project closing, may schedule and facilitate various closing items, tasks, or objectives.
• Develop and sustain relationships with internal and external stakeholders. This position may require occasional travel to client, project, or internal stakeholder locations.

Engagement Financial and Risk Management

• On select engagements of limited complexity, size or risk, responsible for engagement financial success. Monitor financial health of the project and ensure that the approved financial targets are achieved.
• Monitor and update pricing sheets as necessary through collaboration with Project Accounting. Oversee time charges, expenses, and billings on assigned engagements; time and expense reporting and tracking against budgets.
• Monitor AR Aging report and resolve or escalate issues as needed. Prepare estimates at completion and monitor/resolve any budget overruns/shortfalls expected.
• Ensure project expenses are submitted timely and correctly as needed.
• Initiate and track Work-At-Risk Requests.
• Monitor Contract Compliance.
• Responsible (either directly or indirectly) for VMS management (milestones, invoicing, financial reconciliation, managing client system hours and monitoring the EPC to ensure budget and contract limits are up to date).
• Verify with internal billing team that all invoices have been submitted and paid upon project closing.
• Manage change orders as needed including the CLM process and proactive and collaborative communication regarding status and execution.
• Ensure accuracy and completeness of engagement work papers.
• Develop and prepare a variety of reports related to the engagement delivery, project status, budget, forecast, contract employees, metrics and KPIs, etc.
• May provide sales and proposal support
• Contribute to the development of the Apex Engagement Management Practice through a variety of activities enhancing the business.

JOB REQUIREMENTS

• Bachelor’s degree in with concentration in Business, Computer Science or Information Systems, or equivalent combination of education, skills and experience
• 2 years of project or engagement management experience in Consulting or Professional Services (or similar); technology consulting experience preferred. 1 year of experience as a project coordinator within the Apex Engagement Management practice may be accepted in lieu of this requirement.
• Demonstrated experience successfully leading and managing projects and project teams. Understanding and knowledge of Project Management principles and methodologies.
• Experience with onboarding/off-boarding associates/consultants with clients.
• Experience leveraging a variety of technologies and tools for project/program portfolio management, tracking and collaboration such as: Clarity, HP PPM, PlanView, SharePoint, OWB, MS Project, Jira, ADO, Mural, Trello, Teams, Outlook, etc.
• Great customer relationship management focus.
• Experience managing, setting priorities, solving complex problems.
• Strong teamwork and collaboration skills. Ability to lead and influence team members and stakeholders in a complex organization.
• Ability to work in a fast paced and deadline driven culture. Demonstrated ability to self-manage and self-motivate in order to consistently deliver high value results.
• Track record of implementing process improvement.
• Exceptional attention to detail and stellar organization and communication skills.
• Strong knowledge of Excel and PowerPoint advanced features.
• Results oriented with a high sense of urgency to meet client requirements.

OUR COMPREHENSIVE BENEFITS

• Health, Dental and Vision Insurance
• Health Savings Accounts (HSA) with Employer Contribution
• Flexible Spending Accounts
• Long and Short-Term Disability
• Life Insurance
• Voluntary Benefits
• Employee Assistance Program
• Wellness Incentives
• Vacation and Holiday Pay
• Registered Retirement Savings Plan
• Employee Stock Purchase
• Training and Advancement Opportunities
• Tuition Reimbursement
• Birthdays Off
• Referral Program
• Team Building Events
• Discount Programs

We are hiring remotely in the US except in CA, CO, WA and NY.

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact [e-mail].

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Customer Service and Project Management

• Industries

  IT Services and IT Consulting

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Tuition assistance

Disability insurance

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