Project Specialist

UG2; San Diego (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

UG2 is seeking a Project Specialist to manage diverse annual construction projects with scopes from $1K to $1M. You will assess facilities, develop scope of work, and coordinate bids, contractor selection, and contract administration.

The role requires strong communication, teamwork, and the ability to align projects with client procedures. The candidate should have five years of construction supervision or project management experience, and a four-year degree or relevant certifications.

Qualifications

• Five years construction supervision or project management experience preferred.
• Excellent verbal and written communication skills.
• Demonstrates experience with MS Office (excel, word, etc…).
• The ability to interact effectively at all levels.
• Four year degree preferred or relevant licenses/certifications.

Responsibilities

• Assess facility conditions
• Assist with capital improvement plan (CIP) budgets and recommending priority
• Develop and manage Request for Proposal (RFP) documents
• Develop scope of work
• Advertise projects publicly to be bid aligned to clients bidding and procurement procedures
• Perform contractor bid walk throughs
• Respond and document communications, request for information, and develop addendum resulting from the bid process.
• Perform reference checks and other due diligence in contractor selection
• Summarize bid responses and recommend for contract selection to Facilities Director and Business Administrator
• Perform contract administration duties including verifying certificates of insurance
• Schedule work to least impact operations with internal customers as well as contractor(s)
• Ensure contractor is aware of all internal policies, emergency procedures, and safe work practices
• Perform regular job meetings
• Inspect quality of work as compared to contractual obligations
• Approve and submit invoices for contractor payment according to contract terms and conditions
• Manage punchlist and warranty issues that may arise after project close out
• Maintains effective ongoing customer, contractor, and community relations
• Other tasks as assigned by the Property Manager and Client

Skills

Construction supervision

Project management

MS Office

Communication skills

Interpersonal skills

Education

Bachelor's degree or equivalent

Tools

MS Office Suite

Job description

The Project Specialist is responsible for the management of various annual projects ranging from $1K to $1M in scope.

Essential Functions & Responsibilities

• Assess facility conditions
• Assist with capital improvement plan (CIP) budgets and recommending priority
• Develop and manage Request for Proposal (RFP) documents
• Develop scope of work
• Advertise projects publicly to be bid aligned to clients bidding and procurement procedures
• Perform contractor bid walk throughs
• Respond and document communications, request for information, and develop addendum resulting from the bid process.
• Perform reference checks and other due diligence in contractor selection
• Summarize bid responses and recommend for contract selection to Facilities Director and Business Administrator
• Perform contract administration duties including verifying certificates of insurance
• Schedule work to least impact operations with internal customers as well as contractor(s)
• Ensure contractor is aware of all internal policies, emergency procedures, and safe work practices
• Perform regular job meetings
• Inspect quality of work as compared to contractual obligations
• Approve and submit invoices for contractor payment according to contract terms and conditions
• Manage punchlist and warranty issues that may arise after project close out
• Maintains effective ongoing customer, contractor, and community relations
• Other tasks as assigned by the Property Manager and Client

REQUIREMENTS (Knowledge, Skills, Abilities, And Education And/or Experience)

• Five years construction supervision or project management experience preferred
• Current knowledge of procedures and practices
• Excellent verbal and written communication skills
• Demonstrates experience with MS Office (excel, word, etc…)
• The ability to interact effectively at all levels
• Four year degree preferred or relevant licenses/certifications.
• The willingness to perform all assigned tasks within their ability.

WORKING CONDITIONS And/or PHYSICAL REQUIREMENTS

• Employee must possess the necessary physical stamina to perform all required functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
• I have read the job description and I am able to perform the essential functions and meet the working conditions, physical and mental demands of the job. I understand that reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About UG2

Founded in 2012, UG2 is privately held and headquartered in Boston, Massachusetts. At UG2, we set the standard in facility services through our relentless pursuit of innovation and excellence. We take pride in exceeding client expectations and fostering a culture of continuous improvement. Every team member is integral to shaping our strategy and driving our mission. By embodying our commitment to service excellence, they directly contribute to UG2's growth and our reputation for delivering unparalleled results in a client-focused industry.