Project Specialist
Apex Systems
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Benefits offered by this job
Job summary
Qualifications
- Bachelor’s degree with concentration in Business, Computer Science or Information Systems.
- 2 years of project management experience in Consulting or Professional Services.
- Understanding of Project Management principles and methodologies.
- Experience with project management tools such as Service Now, Workday, etc.
- Exceptional organization and communication skills.
Responsibilities
- Lead client and Apex through the Project Kick-off process.
- Manage project delivery and resources from origination to completion.
- Provide detailed tracking of tasks and deliverables.
- Collaborate with account team to resolve complex project issues.
- Develop and sustain relationships with stakeholders.
Skills
Education
Tools
Job description
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This range is provided by Apex Systems. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
$55,000.00/yr - $65,000.00/yr
- Annual Bonus
Apex Systems is a leading global technology services business that incorporates industry insights and experience to deliver solutions that fulfill our clients’ digital visions. We provide a continuum of services, including strategy and enablement, innovation and productivity, and technology foundations to drive better results and bring more value to our clients. Apex transforms our customers with modern enterprise solutions tailored to the industries we serve. Apex has a presence in over 70 markets across North America, Europe, and India. Apex is a part of the Commercial Segment of ASGN Incorporated (NYSE: ASGN). To learn more, visit www.apexsystems.com.
At Apex Systems, we prioritize professional development, work-life balance, and fostering a collaborative culture. We value our team's well-being and recognize the importance of building strong relationships. That's why we organize regular team‑building events and philanthropic days to give back to the community - fostering a sense of purpose and fulfillment among our team.
Join us for career advancement, innovative solutions, and a supportive environment focused on your success.
The Project Specialist is responsible for playing various key roles in Delivery to ensure project success. The Project Specialist will be responsible for conducting a variety of activities across projects and will manage and coordinate engagement delivery and execution to ensure project profitability, success, and client satisfaction. These activities include supervisory and management responsibilities for project resources, and the role is responsible for project reporting, communications, deliverable coordination, problem resolution, issues management, team onboarding and off‑boarding, knowledge capture, document management, etc.
Reporting to an Engagement Management Practice Director, Sr Engagement Director or Engagement Director, this position is highly collaborative, as Apex Engagements require participation and collaboration from a variety of different roles within Apex and the client. The Project Specialist position will be reviewing and evaluating quality of client deliverables, supervising engagement teams, and may participate in assisting sales teams scoping and estimating new engagements. The Project Specialist will be assigned Engagement Manager responsibilities for engagements with limited complexity, size and/or risk and may be assigned as a Project Coordinator on additional engagements according to business needs.
- On select engagements of limited complexity, size or risk, lead the client and Apex through the Project Kick‑off (Launch) process and EDRM review. Ensure quality and accuracy of engagement workflows and operating procedures related to all aspects of the engagement including monitoring and tracking. Coordinate stakeholders to ensure team members take ownership of the relevant tasks and expectations.
- Manage the day‑to‑day project delivery and Project Team resources from origination to completion. Accountable for staffing planning, selection, hiring, project onboarding, performance management, general employee relations, corrective action, and offboarding in close collaboration with recruiters, Account Leadership, IPCs, and Delivery - Analysts.
- Manage client expectations and related client communications, usually in conjunction with internal client leadership team.
- Provide detailed tracking of Tasks and Deliverables associated with assigned projects.
- Complete and submit project deliverables and milestones and obtain client acceptance, ensuring quality and timeliness.
- Provide status reports of work on all active projects. Manage scope and financials for projects as well as assisting in keeping the project on track for time, budget, and deliverables.
- Collaborate with account team to assess, analyze, and resolve complex project issues, problems and/or challenges.
- Establish and lead project cadences with the client including reviews of project status, deliverables, overall project health, issues, and risks, etc.
- At project closing, schedule and facilitate various closing items, tasks, or objectives.
- Develop and sustain relationships with internal and external stakeholders. This position may require occasional travel to client, project, or internal stakeholder locations.
- Conduct delivery analyst duties as assigned.
- Evaluate and monitor financial health of the project and ensure that the approved financial targets are achieved.
- Evaluate and monitor and update pricing sheets as necessary through collaboration with Project Accounting.
- Oversee time charges, expenses, and billings on assigned projects; time and expense reporting and tracking against budgets.
- Evaluate and monitor AR Aging report and resolve or elevate issues as needed.
- Ensure project expenses are submitted timely and correctly as needed.
- Communicate Work‑At‑Risk requests and updates.
- Responsible (either directly or indirectly) for VMS management (milestones, invoicing, financial reconciliation, managing client system hours and evaluating and monitoring the EPC to ensure budget and contract limits are up to date).
- Verify with internal billing team that all invoices have been submitted and paid upon project closing.
- Develop and prepare a variety of reports related to the project delivery, project status, budget, forecast, contract employees, metrics and KPIs, etc.
- Evaluate and monitor Contract Compliance.
- Manage change orders as needed including the CLM process and proactive and collaborative communication regarding status and execution.
- Ensure accuracy and completeness of engagement work papers.
- Own and maintain project risk registers, ensuring timely identification, documentation, and escalation of risks across all phases of delivery.
- Collaborate with cross‑functional teams to develop and implement effective risk mitigation and contingency plans.
- Evaluate, monitor and report on risk status and trends, providing regular updates to stakeholders and Apex leadership.
- Facilitate risk review sessions and ensure alignment with organizational risk management frameworks and compliance standards.
- May provide sales and proposal support.
- Contribute to the development of the Apex Delivery Practice through a variety of activities enhancing the business.
- Bachelor’s degree with concentration in Business, Computer Science or Information Systems, or equivalent combination of education, skills and experience.
- 2 years of project management experience in Consulting or Professional Services (or similar); technology consulting experience preferred.
- 1 year of experience as a Delivery - Analyst within the Apex Delivery practice may be accepted in lieu of this requirement.
- Demonstrated experience successfully leading and managing projects and project teams.
- Understanding and knowledge of Project Management principles and methodologies.
- Experience with onboarding/off‑boarding associates/consultants with clients.
- Experience with project/program portfolio management, tracking, and collaboration tools such as Service Now, Workday, Clarity, HP PPM, PlanView, SharePoint, MS Project, Jira, ADO, Mural, etc.
- Great customer relationship management focus.
- Experience managing, setting priorities, solving complex problems.
- Ability to lead and influence team members and stakeholders in a complex organization.
- Ability to work in a fast paced and deadline driven culture.
- Track record of implementing process improvement.
- Exceptional attention to detail and stellar organization and communication skills.
- Strong knowledge of Excel and PowerPoint advanced features.
- Results oriented with a high sense of urgency to meet client requirements.
- Health, Dental and Vision Insurance
- Health Savings Accounts (HSA) with Employer Contribution
- Flexible Spending Accounts
- Long and Short‑Term Disability
- Life Insurance
- Voluntary Benefits
- Employee Assistance Program
- Wellness Incentives
- Vacation and Holiday Pay
- Registered Retirement Savings Plan
- Employee Stock Purchase
- Training and Advancement Opportunities
- Tuition Reimbursement
- Birthdays Off
- Referral Program
- Team Building Events
- Discount Programs
We are hiring remotely in the US except in CA, CO, WA and NY.
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact CorporateRecruiting@apexsystems.com.
Entry level
Full-time
Project Management and Strategy/Planning
IT Services and IT Consulting
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