Project Sign Coordinator

Colorworldmt; Lindon (UT); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health Insurance

Dental and Vision Insurance

Retirement account matching

Employee discount

Paid time off

Holiday Schedule including Birthday

Planet Fitness Program

Job summary

Graphik, a sign fabrication and display company, is seeking a detail-oriented Project Coordinator in Lindon, UT to support planning, production, and installation of custom signage projects. You’ll act as the main liaison among sales, design, fabrication, permits, vendors, installers, and customers to ensure on-time, on-scope delivery.

The ideal candidate has strong follow-through, excellent communication, and the ability to juggle multiple projects in a fast-paced environment.

Qualifications

• Must have 2+ years in project coordination, customer service, production coordination, or administrative support.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Ability to manage multiple projects with competing deadlines.
• High attention to detail and accuracy.
• Comfortable working with customers, vendors, and internal teams.
• Proficiency with email, spreadsheets, scheduling tools, and project management/CRM systems.

Responsibilities

• Coordinate sign projects from approved estimate through production, delivery, and installation.
• Review project details, drawings, site notes, permits, materials, deadlines, and customer requirements.
• Create and maintain project schedules, timelines, task lists, and status updates.
• Track project milestones and communicate delays, risks, or changes.
• Ensure all departments have the information needed to complete their portion of the project.

Skills

Strong follow-through

Excellent communication

Multitasking

Attention to detail

Customer/vendor coordination

Proficiency with scheduling tools/CRM

Job description

Job DetailsJob Location: Lindon, UT 84042Salary Range: $20.00 - $24.00 HourlyWe are seeking a detail-oriented and highly organized Project Coordinator to support the planning, production, and installation of custom signage projects. This role serves as a key communication link between sales, design, fabrication, permitting, vendors, installers, and customers to ensure projects are completed accurately, on schedule, and within scope.

The ideal candidate has strong follow-through, excellent communication skills, and the ability to manage multiple projects in a fast-paced production environment. Please do not apply if you do not have sign experience and/or a deep account management or project coordination background.

Core Values

• Humanity – People, Respect, Teamwork, Community, Kindness
• Excellence – Quality Work, Integrity, Responsibility, Accountability, Exceptional
• Curiosity – Learning, Listen, Knowledge, Creativity, Problem-Solving, Challenge Assumptions
• Scrappy – Self-starter, Committed, Enthusiastic, Initiative, Hard-Working

QualificationsKey Responsibilities

Project Coordination

• Coordinate sign projects from approved estimate through production, delivery, and installation.
• Review project details, drawings, site notes, permits, materials, deadlines, and customer requirements.
• Create and maintain project schedules, timelines, task lists, and status updates.
• Track project milestones and proactively communicate delays, risks, or changes.
• Ensure all departments have the information needed to complete their portion of the project.

Customer & Internal Communication

• Serve as a primary point of contact for customers during active projects.
• Provide timely project updates to clients, sales representatives, production teams, and management.
• Coordinate approvals for artwork, proofs, site surveys, materials, permits, and installation dates.
• Document customer requests, change orders, approvals, and project decisions.

Production & Installation Support

• Work closely with designers, fabricators, printers, installers, subcontractors.
• Confirm material availability, production readiness, and installation requirements.
• Coordinate site surveys, field measurements, utility checks, access needs, and landlord/property requirements.
• Schedule installation crews, equipment, permits, and subcontractors as needed.
• Verify that completed work matches approved specifications and quality standards.

Administrative Duties

• Maintain accurate project records in company systems.
• Prepare work orders, purchase requests, installation packets, and closeout documentation.
• Track change orders, additional costs, and billing-related project updates.
• Assist with permit applications, vendor coordination, and procurement follow-up.
• Support project closeout, including photos, final approvals, punch lists, and customer follow-up.

Qualifications

Required

• 2+ years of experience in project coordination, customer service, production coordination, or administrative support.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Ability to manage multiple projects with competing deadlines.
• High attention to detail and accuracy.
• Comfortable working with customers, vendors, and internal production teams.
• Proficiency with email, spreadsheets, scheduling tools, and project management or CRM systems.

Preferred

• Experience in the sign, graphics, print, construction, fabrication, or architectural products industry.
• Familiarity with signage types such as channel letters, monument signs, wall signs, vinyl graphics, ADA signs, wayfinding, dimensional letters, and vehicle graphics.
• Basic understanding of drawings, proofs, measurements, materials, and installation requirements.
• Experience coordinating permits, site surveys, vendors, or installation crews.
• Knowledge of platforms such as Monday.com, Asana, Trello, CoreBridge, Cyrious, ShopVOX, Salesforce, or similar systems.

Skills & Competencies

• Strong follow-through and sense of urgency.
• Ability to anticipate problems and communicate solutions.
• Professional customer service mindset.
• Comfortable working in a deadline-driven production environment.
• Clear communicator across departments.
• Ability to read and interpret basic project specifications, proofs, and drawings.
• Team-oriented with a willingness to support wherever needed.

Physical & Work Environment Requirements

• Primarily office-based with regular interaction with production and installation teams.
• May occasionally visit the shop floor or project sites.
• Must be comfortable working around signage materials, fabrication equipment, and active production areas.
• Ability to sit, stand, walk, and use a computer for extended periods.

Compensation

Compensation will be based on experience and qualifications. This is an hourly position ($20-24 per hour) with a bonus program related to the volume and sales revenue that is supported.

About Graphik

Graphik is a sign fabrication, display and wrap company. We brand everything from printed products, signs, promo, swag - if a logo goes on it we produce it. Graphik provides virtually any visual representation a company will need. We fulfill at break-neck speeds without losing that personal touch.

The Graphik business is part of a larger organization called Speedy CPS. Speedy CPS has 17 locations in Utah, Idaho, Wyoming and Montana.

Benefits:

• Health Insurance
• Dental and Vision Insurance
• Retirement account matching
• Employee discount
• Paid time off
• Holiday Schedule including your Birthday
• Planet Fitness Program