PROJECT SERVICE CENTER SPECIALIST

McCarter & English, LLP; Newark (NJ); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Life & AD&D

Disability insurance

Medical coverage

Dental & Vision

401(k)

PTO & Holidays

EAP

Back-up care

529 Plan

Employee discounts

Job summary

McCarter & English, LLP in Newark, NJ seeks a Word Processing/Project Service Center Specialist to manage complex documents and provide admin support. The role emphasizes advanced Word/Excel/PowerPoint, document formatting, table of authorities, cross-references, and conversion tasks, with proficiency in Litera Change-Pro, Nuance OCR, and related tools.

The ideal candidate has at least five years of administrative/word processing experience, strong proofreading, adaptability to changing

Qualifications

• High school diploma or equivalent.
• Minimum of five years administrative/Word Processing experience.
• Advanced Word/Excel/PowerPoint proficiency.
• Strong proofreading and communication skills.

Responsibilities

• Creates and revises complex legal documents with proper formatting.
• Performs advanced formatting (TOA, TOC, cross-references, bookmarks, track changes).
• Converts documents between applications and applies styles.
• Performs transcription using BigHand or similar tools.
• Provides general administrative support (time entry, copying, printing, messenger).
• Creates links from PDFs' table of contents and electronic closing binders.

Skills

MS Office 365

Litera Change-Pro

Adobe/Nuance

Outlook

Document formatting

Troubleshooting documents

Education

High school diploma

Tools

Best Authority

DocXTools

Nuance OCR

Hyperstyles numbering

Job description

McCarter & English, LLP is seeking a Word Processing/Project Service Center Specialist for its Newark, NJ office. The salary range for this position is $75,000-$85,000 annually, depending on experience. If you have relevant experience, we would like you to consider joining our team. Candidates who receive an offer of employment will be processed through a background check which will be an individualized assessment based on the applicant’s or employee’s specific record and the duties and requirements of the specific job.

Essential Functions:

• Creates and revises complex legal documents, adhering to formatting and departmental best practices
• Performs advance proficiency in the use of Microsoft Office 365: including Word, Excel, Visio and PowerPoint, Litera Change-Pro, Adobe/Nuance, and Outlook.
• Performs extensive formatting and editing of documents, including advanced features such as Table of Authority, Table of Content, Cross-Referencing, bookmarks, track changes, mail merge, red-line/black line documents, etc.
• Converts documents from one application to another, including cleaning, formatting and applying styles as needed. Utilizing Hyperstyles numbering system.
• Ability to troubleshoot documents, including corrupt documents and files.
• Performs transcription either via tape or using software such as BigHand.
• Provides administrative support (e.g., time entry, after hours copying/printing of documents, messenger services).
• Creates links from table of contents of PDFs.
• Creates electronic closing binders and table of contents

Qualifications

• Demonstrated advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Visio and Outlook) and conversion software.
• Ability to learn various job-related computer software (e.g., Best Authority, DocXTools, Nuance, Hyperstyles numbering system).
• Knowledge of OCR conversion software (e.g., Nuance / Abby PDF Transformer).
• Demonstrated knowledge of proofreading techniques.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Experience/Education

• High school diploma or equivalent.
• Minimum of five years administrative/Word Processing and related technical experience.
• Advance level proficiency in Microsoft Word and Excel and Microsoft PowerPoint.
• Effective written and verbal communication.

PERSONNEL ATTRIBUTES

• Ability to maintain confidentiality.
• Ability to work in group settings
• Analytical in identifying problems and formulating solutions.
• Ability to multi-task and prioritize work effort.Able to work independently, use sound judgment and elevate issues when appropriate.
• Ability to work under pressure to meet tight deadlines.
• Ability to learn new software applications.
• Adaptable and flexible to meet the demands of the job.
• Attention to detail and thoroughness in completing tasks.
• Good communication skills both orally and in written work.

Benefits (if FTE Requirements met):

• Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits.
• Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution.
• Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage.
• Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions.
• Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)

Additional Benefits:

• Free and confidential employee assistance program (EAP) and behavioral health services program
• Firm-paid back-up child/elder care, academic support and pet care program
• Tax-advantaged college savings 529 Plan
• Employee discounts through Working Advantage

Other Compensation:

• Eligibility for discretionary bonus.

McCarter & English, LLP is an Equal Opportunity Employer.