BILLING & COLLECTIONS SPECIALIST

McCarter & English, LLP; Newark (NJ); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health & Wellness coverage

401(k) retirement plan

Paid Time Off

Job summary

McCarter & English, LLP is seeking a Billing & Collections Specialist for our Newark, NJ office. The role focuses on processing invoices, managing eBilling tasks, and following up on client receivables to ensure timely collections.

Essential duties include preparing monthly proformas, emailing invoices, and coordinating with clients and Partners on billing details. The position requires basic 3E/MS Excel proficiency and 3–5 years in AR/billing, preferably in a law firm.

Qualifications

• 3-5 years experience in Accounts Receivable and/or Billing, law firm experience a plus.
• High School Diploma preferred.
• Knowledge of law firm billing processes is a plus.
• Experience with eBilling and client invoicing is desirable.

Responsibilities

• Process and edit monthly invoices and proformas for assigned Partners.
• Email final invoices to clients and追踪 (track) receivables.
• Contact clients and partners to obtain information for eBilling setup.
• Assist with resolving failed/rejected eBilled invoices.
• Submit accruals to clients and provide AR reporting.

Skills

Strong communication

Teamwork

Multi-tasking

Professionalism

Education

High School Diploma

Tools

3E software

MS Excel

Job description

McCarter & English, LLP is seeking a Billing & Collections Specialist for our Newark, NJ office. The salary range for this position is $80,000 – $90,000 annually, depending on experience. Candidates who receive an offer of employment will be processed through a background check which will be an individualized assessment based on the applicant’s or employee’s specific record and the duties and requirements of the specific job. If you have the appropriate experience, we invite you to consider joining our team.

The Billing and Collection Specialist will be responsible for various tasks associated with the Revenue Group. Such tasks include editing proformas, assisting with the various tasks associated with eBilling, following up on Client’s Receivables, and assisting with revenue adjustments.

Essential Functions:

• Process and edit monthly proformas and invoices for assigned Partners
• E-mailing of final invoices to clients
• Contact clients and partners to obtain the necessary information for eBilling set up
• Assist with Resolving failed /rejected eBilled invoice submissions
• Submit accruals to clients
• Assist with obtaining missing case claim/reference numbers for eBilled invoices
• Assist with retrieving copies of vendor invoices needed for submission of monthly invoices
• Provide collections support to assigned Partners
• Prepare various reports for clients and Partners in connection with AR
• Review client accounts for short pays and process adjustments, as appropriate

Additional Duties:

• Provide support for all legal billing and collections activities

Skills: (Equipment/Technical/Managerial Required)

• 3E software preferred.
• Law firm financial process experience preferred
• Intermediate Microsoft Excel
• Professionalism
• Ability to multi-task
• Strong communication and teamwork

Education and Training Required:

• High school diploma preferred, 3-5 years experience in Accounts Receivable and/or Billing, law firm experience a plus.

Benefits (if FTE requirements met):

• Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits.
• Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution.
• Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage.
• Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions.
• Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)

Additional Benefits:

• Free and confidential employee assistance program (EAP) and behavioral health services program
• Firm-paid back-up child/elder care, academic support and pet care program
• Tax-advantaged college savings 529 Plan
• Employee discounts through Working Advantage

Other Compensation:

• Eligibility for discretionary bonus.

McCarter & English, LLP is an Equal Opportunity Employer.