Project Secretary

Wo Hing Construction Company Ltd; Virginia; On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player in civil engineering seeks a proactive and detail-oriented administrative professional. This role involves providing comprehensive secretarial support to senior management and project teams, ensuring smooth communication and compliance with policies. The ideal candidate will have a strong background in business administration and possess excellent organizational and interpersonal skills. Join a dynamic team dedicated to delivering high-quality projects in the construction sector, where your contributions will be valued and impactful.

Qualifications

• 5+ years of relevant work experience in administrative support.
• Degree or diploma in Business Administration or Secretarial Studies.

Responsibilities

• Provide secretarial and administrative support to management.
• Liaise with teams and external parties for effective communication.
• Participate in project management meetings and take minutes.

Skills

Communication Skills

Organizational Skills

Detail-oriented

Interpersonal Skills

Time Management

Education

University degree in Business Administration

Diploma in Secretarial Studies

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Chinese Word Processing

Job description

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Job Responsibilities

1. Provide all secretarial and administrative support to Senior Management and Project Teams.
2. Liaise with Project Team heads, staff members, and external parties to facilitate communication, workflows, and ensure compliance with policies.
3. Assist in preparing documents and correspondence independently, prioritizing or advising as appropriate.
4. Handle sensitive information confidentially, maintaining high integrity standards.
5. Participate in Project Management Meetings, including preparing agendas and taking minutes.
6. Handle general inquiries and service requests from internal and external parties.
7. Act as internal auditor for the Quality Assurance System.
8. Perform ad hoc duties assigned by Top/Senior Management.

Requirements

1. Holder of a University degree/Diploma in Business Administration, Secretarial Studies, or equivalent.
2. At least 5 years of relevant work experience.
3. Experience in a construction firm is a definite advantage.
4. A good team player with strong communication skills across all levels.
5. Proficient in both written and spoken English and Chinese.
6. Responsible, self-motivated, well-organized, detail-oriented, and interpersonal skills.
7. Able to handle multiple tasks and prioritize within deadlines.
8. Proficient in Word, Excel, PowerPoint, and Chinese Word Processing.
9. Immediate availability is highly preferred.

Additional Information

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Your application will include questions about your right to work in Hong Kong, expected salary, and secretarial experience.

Wo Hing Construction Company Limited is a well-established civil engineering main contractor with extensive experience in waterworks maintenance, construction, infrastructure, building, and civil works. We are expanding and seeking high-caliber individuals for various projects.

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