Project Scheduler

Cota; Columbus (OH); On-site; USD 76,000 - 89,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance

Paid Parental Leave

Employee Discounts

COTA Bus Pass

Wellness Initiatives

On-Site Chair Massage

On-Site Health Coach

Tuition Reimbursement

Student Loan Repayment

Public Pension/OPERS

Job summary

COTA is seeking a Project Scheduler to develop and maintain schedules for the LinkUS Program using Oracle Primavera P6. The role supports planning, tracking of timelines, resources, costs, milestones and risks across the project lifecycle.

It involves preparing schedule-related contract information and integrating contractor schedules into the IMPS, with regular status reporting. The candidate will collaborate with project managers, engineers, contractors, and stakeholders to identify schedule

Qualifications

• Experience with Oracle Primavera P6 for schedule development.
• Familiarity with EVM, schedule variance, and performance metrics.
• Strong reporting and stakeholder communication abilities.

Responsibilities

• Develops and maintains program schedules identifying milestones, deliverables, and dependencies.
• Analyzes baselines for alignment with contract requirements and performance periods.
• Maintains risk logs and supports mitigation actions related to schedule.
• Monitors progress, produces periodic reports, and communicates results to stakeholders.
• Documents schedule changes and ensures contractual reporting compliance.

Skills

Oracle Primavera P6

Earned Value Management

Project Scheduling

Risk Management

Reporting

Job description

Salary: $75,940.80 - $89,356.80

Location: 33 N. High Street, Columbus, OH 43215

Benefits:

• Medical, Vision, Dental, Supplemental and Life Insurance
• Paid Parental Leave
• Employee Discounts
• COTA Bus Pass
• Wellness Initiatives
• On-Site Chair Massage
• On-Site Health Coach
• Tuition Reimbursement
• Student Loan Repayment Program
• Public Pension through OPERS & Ohio Deferred Compensation

POSITION SUMMARY:

The Project Scheduler develops, maintains, and reports on project schedules for the LinkUS Program using Oracle Primavera P6. This role supports effective planning and tracking of project timelines, resources, costs, milestones, and risks across the full project lifecycle. The position prepares schedule‑related contract information, incorporates contractor and subcontractor schedules into the Integrated Master Program Schedule (IMPS), and provides regular status reporting, issue identification, and mitigation support. The Project Scheduler collaborates with project managers, engineers, contractors, and stakeholders to identify schedule needs, monitor progress, and recommend actions to address potential delays.

Performs duties that advance COTA's Strategic Plan and reflect the organization's core values of safety, empowerment, accountability, teamwork, and service, and support the mission of Moving Every Life Forward.

ESSENTIAL JOB FUNCTIONS:

Schedule Development and Analysis

• Develops and maintains program schedules that identify major deliverables, milestones, work breakdown structure activities, and key dependencies.
• Analyzes baseline and updated schedules for alignment with contract requirements, including scope, cost, quality, safety, procurement, permitting, and performance periods.
• Applies Earned Value Management (EVM), schedule variance, cost variance, and performance index techniques to assess project health and identify potential delays or cost impacts.
• Prepares monthly reports on resource allocation, milestone status, schedule performance, and contractor progress.

Progress Monitoring & Reporting

• Monitors project progress against approved baselines and reports deviations, delays, changes, and critical path impacts.
• Produces periodic performance reports, including EVM, critical path analysis, milestone tracking, forecasts, and schedule trends.
• Maintains risk logs and supporting documentation related to schedule impacts and mitigation actions.

Risk Management and Mitigation

• Identifies schedule risks, variances, and potential conflicts; evaluates impacts and recommends mitigation strategies.
• Builds and maintains baseline schedules consistent with FTA, FHWA, PMI, contract, and project requirements.
• Conducts schedule, critical path, variance, and forensic analyses to identify problem areas and support decision‑making.
• Supports quality requirements by documenting schedule‑related quality management information.
• Develops, reviews, and supports recovery plans, schedule improvement options, and compression strategies when needed.

Collaboration and Communication

• Serves as a liaison among project teams, stakeholders, and management to communicate schedule status, risks, changes, and mitigation needs.
• Facilitates schedule review meetings and progress discussions as needed.
• Supports presentations and reports for senior management, clients, and stakeholders.

Documentation and Compliance

• Documents schedule changes, approvals, revisions, and supporting information in accordance with company, contract, and project requirements.
• Ensures schedules meet contractual reporting and deliverable requirements.