Project & Program Management II

Astreya; New York (NY); Hybrid; USD 66,000 - 104,000; Full time

Benefits offered by this job

Medical and dental benefits

401k Plan

Paid time off

Job summary

Astreya is seeking an operational specialist in New York City to own end-to-end hardware inventory lifecycle tracking, install and maintain the NYC testing lab, and support procurement and vendor contracts. The role requires meticulous attention to detail with enterprise ERP systems and hands-on hardware skills.

The candidate will manage asset records, enable device provisioning, and assist with budget tracking and vendor coordination in a fast-paced lab environment.

Qualifications

• 2+ years in hardware lab management, IT asset management, logistics coordination, or IT operations.
• Hands-on hardware skills: unboxing, assembling, mounting, cabling conference room gear and peripherals.
• Experience with enterprise ERP/inventory systems (SAP, Agile/gPLM) and procurement tools (Ariba, Buying Hub, Navigo, Coupa).
• Excellent attention to detail with physical inventory tracking, serials, and barcodes.

Responsibilities

• Own end-to-end hardware inventory lifecycle tracking in SAP Prod / Agile / gPLM.
• Maintain NYC hardware trackers and QA inventories in real time.
• Perform bi-weekly physical inventory counts and reconcile with system records.
• Coordinate quarterly disposal and e-cycling; update SAP Prod status to Retired.
• Provide check-in/check-out support for cross-functional teams.
• Setup NYC lab: unbox, assemble, configure rooms, ensure devices enrolled and networked.

Skills

Hardware lab management

IT asset management

Inventory tracking

ERP systems

Google Workspace

Vendor coordination

Physical handling

Communication

Tools

SAP

Agile/gPLM

Ariba

Buying Hub

Navigo

Coupa

Google Sheets

Job description

Role Overview We are seeking an operational specialist to support the Google Meet Hardware (Rooms) team in New York City. This role will own end-to-end hardware inventory lifecycle tracking, physical setup and maintenance of the NYC testing lab, and procurement/budget support for hardware orders and vendor contracts. The ideal candidate is detail-oriented, comfortable working with physical hardware and enterprise ERP/procurement systems, and proactive in maintaining a clean, fully operational lab environment.

Key Responsibilities

1. Hardware Inventory Lifecycle & Asset Management
   • Asset Ingestion & Tracking: Intake all incoming prototype, dogfood, and production hardware into inventory tracking tools (SAP Prod / Agile / gPLM). Record serial numbers, MAC addresses, asset tags, and assign appropriate Project Codes (e.g., brand new MP, dogfood, development, trusted tester).
   • Inventory Trackers & Spreadsheets: Maintain and update primary hardware inventory trackers (NYC Hardware tracker, GPN Index, Rooms QA inventory) to ensure real-time accuracy of device locations, statuses, and assignees.
   • Audits & Reconciliation: Perform bi-weekly physical inventory counts/audits across storage rooms, lab benches, and desk areas. Reconcile discrepancies between physical counts and system records.
   • Disposal & E-Cycling (Dispo): Coordinate quarterly hardware purges, routine lab cleanup, and e-recycling workflows via GUTS and secure disposal partners (SLS/SIMS). Properly categorize, de-register, update status to "Retired" in SAP Prod, and stage hardware in designated disposal bins.
   • Check-in / Check-out Support: Manage asset returns and reassignments for cross-functional team members (SWE, QA, PM, UX).
2. NYC Lab Setup, Device Provisioning & Lab Maintenance
   • Unboxing & Mechanical Assembly: Unbox, assemble, mount, and cable new Meet Hardware kits, compute boxes, touch controllers, cameras, microphones, soundbars, and peripheral accessories.
   • Room & Bench Setup: Deploy and configure Meet Hardware test setups (Small, Medium, Large room configurations) across lab benches and test rooms in the NYC facility.
   • Device Provisioning & Network Connectivity: Ensure devices are properly powered, enrolled into appropriate test domains/Armada fleet, connected to the CE/test corporate network, and updated to designated ChromeOS / Meet software builds.
   • Day-to-Day Lab Readiness:
     • Verify all test stations, displays, peripherals, and compute units are powered on, connected, healthy, and ready for immediate engineering and QA use.
     • Continuously organize lab benches, power rails, cabling, and staging shelves.
     • Triage basic device power, cable, or network connectivity issues before escalating to engineering.
3. Procurement & Budget Operations
   • Purchase Order (PO) Creation: Initiate and manage POs for hardware purchases, OEM test units (Logitech, Poly, etc.), lab equipment, and third-party vendor services through Google procurement tools (Buying Hub / Navigo).
   • Risk Assessments & Compliance: Execute risk assessments in Navigo and ensure proper compliance categorization prior to PO submission.
   • Budget & Contract Tracking: Track PO approvals, burn rates, and active vendor contracts against Cost Center 716 utilizing the internal contract and PO tracker.
   • Invoice & Supplier Operations: Coordinate with external suppliers (e.g., Gecko, NTT Data, Maverick Labels) and Google vendor onboarding systems (Spend/Ariba) to verify invoice accuracy, assist with receipt of goods, and route approvals.

Required Qualifications & Experience

• Experience: 2+ years of experience in hardware lab management, IT asset management, logistics coordination, or IT operations.
• Hands-on Hardware Skills: Comfortable unboxing, assembling, mounting, and cabling conference room hardware, displays, and peripheral electronics.
• Systems Proficiency: Prior hands-on experience using enterprise ERP/inventory tracking systems (e.g., SAP, Agile/gPLM). Familiarity with enterprise purchasing/procurement systems (e.g., Ariba, Buying Hub, Navigo, Coupa). Proficiency with Google Workspace (Google Sheets, Docs, Drive).
• Organizational Skills: High attention to detail with physical inventory tracking, serial numbers, and barcode auditing.
• Communication & Collaboration: Excellent communication skills to interface with SWEs, QA, Program Managers, facilities teams, and external hardware vendors.
• Physical Requirements: Ability to lift and move equipment up to 35–50 lbs (displays, packaged hardware kits, dispo bins).

Preferred Qualifications

• Familiarity with ChromeOS, Google Meet Hardware peripherals, or video conferencing systems (Logitech, Poly, Neat, Lenovo, etc.).
• Experience working inside tech hardware testing labs, AV testing environments, or electronics engineering labs.
• Prior experience managing vendor quotes, statements of work (SOWs), and cost center budget trackers.

Salary Range

Salary Range $66,120.00 - $104,400.00 USD (Salary) Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit. Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Benefits

• Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only
• Dental provided through UHC Nationwide
• Vision provided by UHC Flexible Spending Account for Health & Dependent Care Pre-Tax Account for Commuter Benefit/Parking & Transit (location‑specific)
• Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera
• Corporate Wellness Program provided by Goomi Group
• Employee Assistance Program Wellness Days
• 401k Plan
• Basic and Supplemental Life Insurance
• Short Term & Long Term Disability
• Critical Illness, Critical Hospital, and Voluntary Accident Insurance
• Tuition Reimbursement (available 6 months after start date, capped)
• Paid Time Off (accrued and prorated, maximum of 120 hours annually)
• Paid Holidays
• Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law

We’re so glad you’re here.

Astreyans bring deep expertise, curiosity, and a commitment to excellence. We believe great technology starts with great humans, which is why we invest in learning, collaboration, and career growth. At Astreya, transparency, accountability, and trust guide how we work with each other and our customers. We foster an inclusive culture where diverse perspectives are valued and everyone has the opportunity to make an impact. Join us to build solutions that matter and shape the future of IT together. Onwards and upwards!