Project Operations & Reporting Specialist

DataOne Systems; Dallas (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

DataOne Systems is seeking an Operations Specialist to coordinate day-to-day activities across departments, ensuring accurate project data and timely reporting. You will work with the Sr. Manager, Enterprise Operations to optimize processes, invoices, and dashboards for visibility.

The role emphasizes attention to detail, independent work, and strong communication to support project budgets and vendor invoices. A collaborative, process-improvement mindset is essential.

Qualifications

• 2+ years in project coordination, operations and reporting.
• Proficiency in Excel (VLOOKUP, Pivot, IF) and Microsoft tools.
• Experience with financial databases (QuickBooks, SAP, Oracle, NetSuite, Workday).
• Strong problem-solving and interpersonal skills.
• Independent, timely, organized, with good communication.

Responsibilities

• Coordinate day-to-day operations across functional departments.
• Spearhead the project award process, invoicing, and data maintenance.
• Serve as the primary Super User for project operations processes.
• Ensure contract/project compliance using dashboards and guidance from accounting.

Skills

Excel (VLOOKUP, Pivot, IF)

Interpersonal skills

Independent working

Project coordination

Tools

SharePoint

Word

PowerPoint

QuickBooks

SAP

Oracle

NetSuite

Workday

Job description

DataOne Systems is seeking an Operations Specialist to coordinate day-to-day activities across departments, ensuring accurate project data and timely reporting. You will work with the Sr. Manager, Enterprise Operations to optimize processes, invoices, and dashboards for visibility.

The role emphasizes attention to detail, independent work, and strong communication to support project budgets and vendor invoices. A collaborative, process-improvement mindset is essential.