Project Office Manager

FlatironDragados; San Diego (CA); On-site; Full time

Job summary

An established industry player is seeking a Project Office Manager to streamline operations at a project site in San Diego. This role involves overseeing office administration, supporting employee onboarding, and managing vendor relations, ensuring a collaborative work environment. With a focus on efficiency and compliance, you will play a key role in maintaining smooth operations while fostering a positive atmosphere. Join a team that values individuality and recognizes achievements, and take your career to the next level with a comprehensive benefits package and opportunities for growth.

Benefits

Comprehensive compensation package

Paid time off program

401(k)/RRSP

Medical/Extended Health Care

Dental

Vision

Wellness benefits

Employee Assistance Program

Tuition Reimbursement Program

Qualifications

• 3+ years of administrative experience in the construction industry.
• Advanced knowledge of construction industry procedures.

Responsibilities

• Manage office administration and employee support for the project site.
• Coordinate onboarding and orientation for new hires.
• Act as liaison between vendors and subcontractors.

Skills

Administrative Skills

Customer Service

MS Office Suite

Confidentiality

Education

High School Diploma or GED

Job description

Overview

Are you passionate about driving efficiency and fostering a collaborative work environment? As the Project Office Manager, you will manage office administration, facilities management, and employee support for a project site, ensuring smooth operations.

You will collaborate with industry experts and committed teams who value individuality and recognize achievements.

Apply now and transform your career with us.

What you will be doing

• Support onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information, and submitting new hire documentation in a timely, complete, and compliant manner.
• Enter data and reconcile invoice and purchase order (PO) information in the company procurement program to ensure accurate and timely payment. Act as liaison between vendors, subcontractors, and other external partners to resolve invoicing and payment inquiries.
• Enter equipment time and usage entries into the company tracking program to support equipment usage reporting on a weekly and monthly basis.
• Support daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
• Coordinate asset distribution and tracking for the assigned employee group or project.
• Receive incoming telephone calls, messages, mail, and packages to the office and direct them to the appropriate person in a courteous and customer service-oriented manner.
• Order office supplies, manage facility maintenance, and oversee office equipment repairs as necessary.
• Present and oversee Equal Employment Opportunity (EEO) Compliance trainings, communications, and participation for the assigned group. (US Only)
• Collect, enter, track, and process Craft payroll on a weekly basis, ensuring accurate and complete records are submitted to the regulatory agencies and company payroll department.

What we are looking for

• High School Diploma or GED required.
• 3+ years of administrative experience in the construction industry required.
• Advanced knowledge of construction industry and project business procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite, including Word, PowerPoint, Outlook, and Excel required.
• Proven initiative, organization, and self-prioritization required.
• Friendly disposition and customer service attitude required.
• Able to maintain strict confidentiality and discretion with company and personnel information.
• Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only)
• Knowledge of union and certified payroll requirements and record keeping preferred.

Why work for us

Some of the benefits you may be eligible for as a Flatiron employee are:

• Comprehensive compensation package and paid time off program
• Industry-leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision, and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

Flatiron is an EEO/AA/ADA/Veterans employer.

Salary Range

Min: USD $29.00/Yr.

Max: USD $32.00/Yr.