Project Office Manager

FlatironDragados; Dayton (OH); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

401(k)/RRSP

Paid time off

Medical/Dental/Vision

Wellness program

Tuition reimbursement

Job summary

FlatironDragados is seeking a Project Office Manager for a full-time role on a Dayton, OH project site. You will oversee office administration, facilities, and employee support, while coordinating with HR, payroll, and vendors to ensure smooth operations.

The role includes onboarding, invoicing and PO reconciliation, asset tracking, and payroll processing for Craft, with a focus on confidentiality and compliance. A strong MS Office skillset and construction industry knowledge are essential.

Qualifications

• High School Diploma or GED required.
• 3+ years administrative experience in construction industry.
• Advanced knowledge of construction industry procedures.
• Knowledge of subcontractor invoicing and accounts payable cost coding.
• Proficient in MS Office Suite (Word, PowerPoint, Outlook, Excel).
• Strong initiative, organization and prioritization.
• Customer service oriented with confidentiality.
• EEO compliance knowledge preferred (US).
• Union and certified payroll knowledge preferred.

Responsibilities

• Onboard new hires and manage orientation, including drug screenings and documentation.
• Enter data and reconcile invoices and POs in procurement system; liaise with vendors.
• Record equipment time and usage in tracking program for reporting.
• Support daily office administration and HR/payroll inquiries.
• Coordinate asset distribution and tracking for the project.
• Handle calls, mail, and packages with courteous service.
• Order supplies and oversee facilities maintenance and repairs.
• Deliver and oversee EEO compliance trainings for the group (US).
• Process Craft payroll weekly and ensure regulatory submissions.

Skills

MS Office Proficiency

Organizational skills

Customer service

Discretion/Confidentiality

Vendor invoicing

Education

High School Diploma or GED

Tools

Procurement system

Data tracking software

Job description

Overview

Are you a passionate about driving efficiency and fostering a collaborative work environment? As the Project Office Manager, you will manage office administration, facilities management and employee support for a project site, ensuring smooth operations.

You will collaborate with industry experts and committed teams who value individualityand recognize achievements.

This is a full-time position supporting an Advanced Technology project, which includes out Data Center market segments.

What you will be doing

• Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner.
• Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment. Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.
• Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.
• Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
• Coordinates asset distribution and tracking for assigned employee group or project.
• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
• Orders office supplies, manages facility maintenance and office equipment repairs as necessary.
• Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)
• Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department.

What we are looking for

• High School Diploma or GED required.
• 3+ years administrative experience in construction industry required.
• Advanced knowledge of construction industry and project business procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.
• Able to maintain strict confidentiality and discretion with company and personnel information.
• Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only)
• Knowledge of union and certified payroll requirements and record keeping preferred.

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary Min

USD $25.00/Hr.

Salary Max

USD $35.00/Hr.