Project Managment Assistant

TalentBridge; Chicago (IL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Travel expense reimbursement

Job summary

TalentBridge in Chicago, IL is seeking a Project Management Assistant to support Project Managers and Field Foremen on wireless, security, AV, construction, and systems integration projects. You will maintain service tickets, project records, schedules, equipment tracking, and field resources, with a path toward Project Manager responsibilities.

Role is onsite in downtown Chicago with Monday–Friday in-office schedule; travel to local sites is required and vehicle access is provided or reimbursed.

Qualifications

• 2+ years of project coordination or related support experience preferred.
• Valid driver's license and access to a vehicle; travel costs covered.
• Proficiency in Microsoft Excel, Teams and Word.

Responsibilities

• Receive, organize, track, and update customer service requests and tickets.
• Maintain accurate project records, schedules, and equipment tracking.
• Log, organize, and communicate incoming project materials in the warehouse.
• Coordinate client schedules and resources for service tickets and project needs.
• Provide foremen and technicians with required project information, access, equipment, and materials.
• Support Project Managers, field foremen, customers, vendors and internal teams on projects.
• Maintain spreadsheets, reports, trackers, and administrative records for projects.
• Monitor materials entering and leaving the warehouse and communicate updates.
• Provide updates on service requests, equipment, scheduling, and projects to customers.
• Assist 1-5 Project Managers as responsibilities expand.

Skills

Project coordination

Communication

Organization

Tools

Microsoft Excel

Microsoft Teams

Microsoft Word

Job description

Location: Chicago, IL | Onsite
Compensation: $50,000-$60,000based on experience
Schedule: Monday-Friday, in-office 5 days per week
Travel: Some travel to local warehouse and customers - vehicle required!

Project Management Assistant

Location: Chicago, IL | Onsite
Compensation: $50,000-$60,000based on experience
Schedule: Monday-Friday, in-office 5 days per week
Travel: Some travel to local warehouse and customers - vehicle required!

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Travel expense reimbursement for approved project travel

Role Impact

Support Project Managers and Field Foremen with wireless, security, AV, construction, and systems integration projects. Maintain accurate service tickets, project records, schedules, equipment tracking, and field resources. This role provides hands-on exposure to project coordination and offers a potential career path toward Project Manager responsibilities.

Key Responsibilities

• Service tickets – receive, organize, track, and update customer requests
• Ticket records – maintain accurate information across tracking systems and spreadsheets
• Warehouse work – log, organize, and communicate incoming project materials
• Client schedules – coordinate resources for service tickets and project needs
• Field resources – provide foremen and technicians with required project information, access, equipment, and materials
• Project coordination – support Project Managers, field foremen, customers, vendors, and internal teams
• Project documentation – maintain spreadsheets, reports, trackers, and administrative records
• Equipment tracking – monitor materials entering and leaving the warehouse
• Customer communication – provide updates on service requests, equipment, scheduling, and projects
• Project support – assist 1-5 Project Managers as responsibilities expand

Minimum Qualifications

• Valid driver's license and access to a vehicle required - travel costs covered
• Microsoft Excel proficiency required
• Microsoft Teams proficiency required
• Microsoft Word proficiency required
• 2+ years of project coordination, project administration, construction, wireless, or related support experience preferred

Preferred Skills

• Security, AV, wireless, construction, or systems integration experience
• Wireless service coordination experience
• Equipment and material tracking experience

Work Environment & Travel

• Onsite work – downtown Chicago warehouse and office environment
• Schedule – Monday-Friday, 5 days per week onsite
• Travel – project-related travel as needed
• Vehicle access – required for project-related travel
• Travel expenses – covered by the company for approved project travel

Career Development

• Project management training – hands-on guidance from experienced Project Managers and Field Foremen
• Systems integration exposure – wireless, security, AV, and construction project experience
• Career progression – opportunity to advance toward Project Manager responsibilities