Project Manager – West Coast

GPI Beauty; United States; On-site; USD 85,000 - 125,000; Full time

Job summary

GPI Beauty seeks a Project Manager to drive development for clients in the beauty manufacturing and packaging space. You will oversee all phases from initial interest to delivery, acting as the liaison between sales, clients, and suppliers, and leveraging SAP for CRM/ERP to track progress.

In this role you will coordinate cross-functional teams, manage timelines, quotes, documentation, artwork approvals, and ensure on-time order processing.

Qualifications

• Proven project management experience coordinating with partners and internal teams.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Able to adapt to changes, delays, or unexpected events.
• Experience in cosmetics or beauty packaging industry is a plus.

Responsibilities

• Lead development of projects from initial interest to delivery for beauty components and packaging.
• Manage quotes, create item codes, and collaborate with sales to finalize them.
• Establish and track project timelines and milestones.
• Monitor progress and communicate due dates and delays to stakeholders.
• Prepare and maintain development documentation and supplier/customer records.
• Review artwork and manage pre-production sample approvals.

Skills

Project management

Timelines management

Communication

Problem solving

Cosmetics industry

Team collaboration

Regulatory understanding

MS Office

Tools

SAP

MS Office

ERP systems

Job description

The Project Manager is instrumental in driving project development for GPI Clients, overseeing all phases from initial interest to product delivery within the beauty manufacturing and packaging industry. This role is the liaison between the sales team, clients, and suppliers, ensuring seamless communication and collaboration. With the recent implementation of SAP for CRM and ERP processes, you will also leverage this platform to enhance project tracking, streamline workflows, and ensure timely product delivery.

Essential Functions

• Project Oversight: Lead the development of projects related to empty components, tubes, turnkey solutions, and accessories, optimizing every workflow aspect. The project manager will also work with cross-functional teams including sales, supply chain, logistics, accounting, regulatory, quality and engineering to ensure smooth operations during new project launches.
• Quote Management: Request and analyze factory quotes, create GPI item code, create customer quotes, and collaborate with the sales team to finalize them.
• Timeline Management: Establish and manage project timelines, ensuring all key milestones are met and communicated to stakeholders.
• Progress Monitoring: Track project progress, facilitate timely communication regarding due dates and potential delays, and keep all parties informed.
• Documentation: Prepare, review and maintain all documents during the development process including submission approval form, filling and assembly instructions, preliminary IL/ QQ documents as well as all supplier or customer documents.
• Artwork and Sample Approval: Review and proof artwork, manage the submission of pre-production samples, and secure necessary customer approvals.
• Communication: Maintain continuous communication with factories, clients, and internal teams to ensure seamless project execution. The project manager is responsible for communicating key dates, timeline deliverables and updates in a timely manner.
• SAP Integration: Use SAP to manage project data, create materials for quoting, maintain supplier & customer price lists and facilitate processing the first-time order through PO requests.
• Financial Coordination: Request and manage invoices and packing lists and ensure accurate customer invoices with internal finance teams for first time order.
• Reporting: Maintain and update project details in SAP and lead open order report calls with clients.
• Logistics Coordination: Collaborate with logistics for freight quotes and shipment releases and manage relevant documentation for shipments, including Switch Bills and Free Trade Agreement (FTA) Certificates of Origin.
• Client Engagement: Participate in client meetings, both in-person and virtually, to provide updates and support project tracking.

Job Skills & Requirements

• Proven project management experience, adept at maintaining timelines and coordinating with both partners and internal teams.
• Highly detail-oriented with excellent written and organizational skills
• Exceptional communication, troubleshooting, and problem-solving abilities
• Skilled in managing and positively influencing challenging or emotional customer situations, with a prompt response to customer needs.
• Excellent client-facing presence with a passion for cosmetics
• Team player, capable of thriving in collaborative environments.
• Able to adapt to frequent changes, delays, or unexpected events.
• Competent in interpreting and applying relevant federal regulations and customer technical specifications and assessing factory capabilities.
• Energetic with a positive attitude.
• Highly proficient in MS Office applications, with an emphasis on Excel.
• Proficient and experience in ERP systems, such as SAP.

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 50 pounds.

Position Type/Expected Hours of Work

This is a full-time exempt position. Days and hours of work are Monday through Friday. This position occasionally requires night and weekend hours.

Travel

Travel is primarily local during the business day, although some out-of-area and overnight travel may be required.

EEO Statement

The Company is committed to Equal Employment Opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”), including, but not limited to, race; color, religion, genetic information, national origin, sex, pregnancy, childbirth, or related medical conditions; age disability; citizenship status; uniform service member; status; or any other protected class under federal, state, or local law.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.