Project Manager, Verified Repacks

Collectors Holdings, Inc.; Santa Ana (CA); Hybrid; USD 121,000 - 140,000; Full time

Benefits offered by this job

Health Insurance

401K Matching

Vacation

Holiday Pay

Employee Discounts

Flexible Hours

Job summary

Collectors Holdings, Inc. is seeking a Project Manager to run the day-to-day operations for PSA Verified and Vault as a Service.

You will own the production pipeline, track inventory, manage procurements, and coordinate across Vault, Purchasing, Finance, and Creative teams to ensure timely shipments. The role requires strong organizational skills, experience in operations or logistics, and the ability to handle multiple workstreams while maintaining accuracy in billing and reporting.

Qualifications

• 4+ years in operations, logistics, supply-chain, fulfillment, or e-commerce coordination.
• Proven ability to manage multiple parallel workstreams to meet deadlines.
• Experience with partner-facing communications and revenue reporting.

Responsibilities

• Own the production pipeline end-to-end, scheduling and tracking all series and deliveries.
• Serve as the ops contact for partners, tracking inventory flow and shipping updates.
• Manage packaging, procurement, PR/PO cycles, and vendor invoicing.
• Support revenue reporting and monthly invoice tracking; ensure timely closes.
• Coordinate design approvals and marketing deliverables for production readiness.
• Triage production, shipping, and inventory issues; drive resolutions.

Skills

Operations management

Multitasking

Vendor coordination

Shipping communications

Education

High school diploma or equivalent

Tools

Google Sheets

Jira

Procurement systems

Accounts payable systems

Job description

## Project Manager, Verified RepacksApply: Santa Ana, CA: US - Remote: Full time: Posted Yesterday: JR106114Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We’re always on the lookout for talented people to join our growing team. Our services span collectible trading cards, autographs, comic books, coins, video games, event tickets, and memorabilia. Our subsidiaries include PSA, PCGS, Beckett, SGC, and Card Ladder. Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 3000 people across our headquarters in Santa Ana, California and offices in New Jersey, Texas, Florida, Japan, Shanghai, Hong Kong, Canada, Mexico, Germany, the UK, and France. As part of our interview process, we request that candidates have their cameras on during video interviews. This helps foster meaningful conversation and allows us to create an experience that closely resembles our standard working environment. Certain interview steps may take place by phone. For remote roles, and at our discretion, candidates may be asked to participate in an on-site interview as part of the final stages of the process. We understand there may be occasional circumstances requiring accommodation and are happy to discuss them as needed. Your recruiter will be able to clarify expectations and answer any questions you have. We’re looking for a ***Project Manager*** to join our *Marketplace / Monetization team* to run the day-to-day operational engine behind two of our fastest-moving programs: PSA Verified, our branded graded-card repack product, and Vault as a Service (VaaS), our vaulting infrastructure for partners. You’ll be the person who turns approved work into shipped product, clean inventory records, and accurate billing, keeping production, procurement, and reporting moving on a tight monthly cadence. You’ll work across the Vault floor, Purchasing, Accounts Payable, Creative, Marketing, and internal customer teams, and you’ll be the operations-level point of contact for our partners, tracking inventory in and out, communicating shipping updates, and resolving the issues that come up in-flight. If you like owning execution, untangling problems, and being the reason things ship on time, this is your role. You’ll report to the *Head of Strategic Initiatives, Marketplace*. *Remote or hybrid candidates will also be considered. We believe that there is significant value in in-person collaboration. If you live within a 1 hour commuting distance to one of our offices, you will be required to be onsite most of the time. This will be discussed further as part of the recruiting process.* **What You’ll Do:*** Own the production pipeline for PSA Verified end to end: schedule and track every series, keep delivery dates and outstanding items current, run the weekly pipeline review with Vault Operations, and create the withdrawals, packing notes, and order-prep documentation that drive each production run.* Serve as the operations-level point of contact for partners on both programs, tracking inbound and outbound inventory flow, communicating shipping updates and processing statuses, and coordinating across the Vault and internal customer teams to resolve customer issues and work orders.* Manage packaging and supplies procurement: place and track vendor orders, submit Purchase Requisitions and shepherd them to a PO, route invoices, and coordinate wire payments with Accounts Payable so no production run is held up on materials.* Support revenue reporting and billing across both programs: prepare per-order billing paperwork and the monthly Verified invoice tracker to a hard month-close deadline, collect GMV from VaaS partners, maintain the reporting, and follow up on overdue invoices.* Coordinate design approvals and marketing deliverables, moving box designs through Creative review to written approval before production and getting series checklists published on schedule.* Be the first line on error handling: intake production, shipping, and inventory problems, triage them, drive them to resolution, and escalate anything with commercial or relationship implications to the Account Manager and Director.* Keep the program’s trackers, pipeline, and reporting accurate and audit-clean, and pull operational reporting to keep the team current on status.* Identify and execute on key opportunities for continuous process improvement, including working with tech teams to execute. **Who You Are:***Required Qualifications:** 4+ years in operations, logistics, supply-chain, fulfillment, or e-commerce coordination, including end-to-end ownership of a recurring operational cadence.* Proven ability to juggle many parallel workstreams on deadline without dropping threads; you are organized, precise, and comfortable being the person accountable for things shipping on time.* Comfort owning partner-facing operational communication (shipping status, issue tracking) and revenue/GMV reporting across a portfolio of accounts.* Strong Google Sheets / spreadsheet skills, and fluency with ticketing or service-desk tools (such as Atlassian/Jira) and procurement or AP systems.* A calm, resourceful approach to problem-solving; you like untangling errors and coordinating across warehouse, finance, creative, and external partners to get to resolution.* High school or equivalent education background preferred, or equivalent work experience.*Preferred Qualifications:** Familiarity with trading cards, collectibles, or the hobby market.* Experience running recurring procurement (PR/PO) cycles, including with overseas vendors.* Experience with procurement platforms such as Coupa.* Warehouse or fulfillment-floor exposure. **Salary Range:***The salary range for this position is $121,000-$140,000. Actual compensation on this range varies based on a variety of non-discriminatory factors, including location, job level, experience, and skill set. This role may be eligible for bonuses, commissions, or other forms of compensation, please ask your recruiter for details.* **Reasons To Join Us:*** Health Insurance: All full-time employees are eligible to enroll in Medical, Dental, and Vision* Additional Benefits:Full-time employees are eligible for fertility, commuter, and educational assistance benefits* 401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals* Vacation: All salaried employees are eligible for flexible time-off* Holiday Pay: All regular, full-time employees are eligible for ten company paid holidays* Employee Discounts: Employees receive discounts on select grading services for approved submissions* Flexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs* Fun Working Environment: Our team members are invited to participate in celebrations, holiday events, and team building activities **Candidates must be authorized to work in the United States.**