Project Manager - Utilities

City of North Port; North Port (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

City of North Port is seeking a Project Manager to support delivery of capital projects in the Utilities area. The role reports to the Utilities Engineer and involves procurement, documentation, and coordination with internal teams and external consultants.

Responsibilities include managing project budgets, tracking progress, preparing bids and statements of work, and ensuring compliant purchasing for CIP efforts. Strong communication and analytical skills are essential for success.

Qualifications

• Bachelor’s degree in a related field and two years of paraprofessional project management experience.
• Florida Engineer in Training (EIT) certification preferred.
• Municipal project management and construction management experience preferred.
• Experience with project management software (SmartSheet, MS Office).
• Basic ability to read and comprehend construction plans and specs.

Responsibilities

• Assist with project delivery and procurement support for capital projects.
• Create and use project management tools to monitor progress and manage purchase orders.
• Coordinate utility CIP projects and liaise with internal/external entities.
• Collect and coordinate construction inspection reports.
• Prepare and review proposals, RFPs, change orders, and amendments.
• Develop, implement, and oversee procurement processes for capital projects.
• Coordinate department agenda items for City Commission meetings.

Skills

Project management

Vendor coordination

Budgeting

Reading plans

MS Office

SmartSheet

EIT

Public procurement

Education

Bachelor’s degree in Business Administration, Construction, Engineering, or related field

Florida Driver’s License

Tools

MS Office

SmartSheet

Job description

The Project Manager will assist with tasks related to project delivery, providing project management and procurement support for capital projects. The Project Manager position will report to the Utilities Engineer.

• Creates and utilizes project management tools to monitor projects, track work progress, and requests purchase orders, materials for public engagement, including project documentation and document control.
• Assists the Engineering team by performing utility coordination tasks for capital improvement program (CIP) projects, liaison with internal and external entities, payments, field coordination and construction coordination.
• Collection and coordination of construction inspection reports.
• Circulates plans, reports and other review items for internal review and comment, then compiles the comments into a report for use by internal staff and external consultants.
• Provides assistance to the Engineering team on special projects, involving research, compiling information or data of a specialized nature, analysis, planning, and technical support.
• Prepares and administers project budgets; performs cost analysis of services provided and establishes performance measures with a focus on key performance indicators and continuous improvement.
• Participates in conceptual development of Utilities improvement plans; provides input into Utilities Master Plans.
• Provides comprehensive administrative professional support for the Department.
• Assists Engineering team by coordinating contracts with other City Departments.
• Prepares and reviews proposals, requests for letters of interest (RLIs), requests for proposal (RFPs), requests for bids (RFBs), change orders, contract amendments, etc.
• Develops, implements, and oversees procurement processes for the department to ensure efficient and compliant purchases for capital related projects.
• Prepares materials for City Commission action. Coordinates department's agenda items for City Commission meetings and workshops, including scheduling, drafting staff summaries, compiling backup documentation, creating presentations, and tracking action items.
• Acts as department liaison with Finance, Procurement and Risk Departments in conjunction with capital projects.
• Assists in permit and easement acquisitions
• Communicates efficiently and respectfully with customers, team members, consultants, vendors, other municipalities, and large audiences.
• Works as a highly cooperative member of a team or individually to complete assigned tasks.
• Applies critical-thinking skills to solve problems by interpreting, evaluating, generating, and implementing solutions.
• Demonstrates sound decision-making ability and can make decisions independently within the scope of position and/or responsibility.
• Experience and knowledge of compiling bid packages.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)

• Must have excellent organizational, communication and listening skills as well as a service driven work ethic.
• Knowledge of project and construction management.
• Basic ability to read and comprehend construction plans, details, and specifications.
• Ability to read and write legibly. Proficient in oral and written communication.
• Ability to multitask, establish priorities, work independently, and maintain organization.
• Work requires attention to detail.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers.
• Position continually requires demonstrated poise, tact, and diplomacy.
• Ability to get along appropriately with co-workers and the public. Skilled in using computers for data entry, word processing and accounting purposes.
• Ability to analyze work methods and procedures, with general understanding of performance measures.
• Ability to communicate effectively and clearly - both orally and in writing, and at all levels of the organization.
• Ability to effectively present information and respond to questions from groups of managers, customers, and the public.

WORK ENVIRONMENT

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions:

While performing the duties of this job, the employee’s work is typically performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.

Risk/Safety Conditions:

This position requires minimal exposure or risk to physical health and/or physical safety (e.g., exposure to environmentally hazardous material, heavy equipment, etc.)

Physical Activities:

The work is sedentary work: exerting up to 10 pounds of force occasionally and negligible amount of force constantly to move objects. Additional requirements include balancing, bending, climbing, crouching, feeling, fingering, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, talking, visual acuity, and walking.

Position requires the operation of a City vehicle.

(Occasional=1-3 Hrs.; Frequent=3-5 Hrs.; Constant=5-8 Hrs. – Per Workday)

Education and Experience:

REQUIRED:

• Bachelor’s Degree from an accredited college or institution in Business Administration, Construction, Engineering, or related field.
• Two-year experience in a paraprofessional project management role.

PREFERRED:

• Three years’ experience in general engineering project administration and terminology.
• Florida Engineer in Training, EIT, certification.
• Municipal project management experience.
• Construction management experience.
• Experience with project management software, SmartSheet and MS Office.
• Basic ability to read and comprehend plans, details, and specifications.

(A comparable amount of relevant training, education and/or experience may be substituted for the above qualifications.)

Licenses and Certifications:

Possession of or ability to obtain a valid Florida driver’s license by date of hire.

Emergency Response Responsibility

Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.

The City of North Port, FL is an Aff… Women, Minorities, and Persons with Disabilities are Encouraged to Apply.