Project Manager (Temporary Position)

Maesa; New York (NY); On-site; USD 55,000 - 66,000; Full time

Job summary

Maesa is seeking a Temporary Project Manager to join the Project Management team for six months of maternity leave coverage. The role oversees launch planning and supply chain optimization across multiple brands, ensuring on-time, on-budget, high-quality execution while collaborating with internal and external stakeholders.

Based in NYC, you’ll be in the office at least 3 days per week. Responsibilities include creating timelines, managing cross-functional collaboration, tracking milestones, and

Qualifications

• 4–5 years of project management experience, preferably in the beauty industry.
• Experience in haircare, skincare, cosmetics, fragrance, or home care is a plus.
• Bachelor’s Degree required.

Responsibilities

• Create project timelines and oversee execution of launches, in-store merchandising, displays, sampling programs, and artwork updates.
• Collaborate with cross-functional teams and external stakeholders to validate timelines and resolve obstacles.
• Communicate and track project timelines; surface risks clearly to leadership.

Skills

Project management

Cross-functional collaboration

Communication

Prioritization & multi-tasking

Independent work

Education

Bachelor’s Degree

Tools

Microsoft Excel

Asana

Job description

The next gen beauty company, Maesa is transforming the industry by incubating and growing meaningful, innovative brands and making prestige beauty accessible. Maesa believes beauty ignites inspiration, creativity, imagination, and connection, sparking new ideas and possibilities, and meeting unmet consumer needs. Through best-in-class design, formulation, brand creation and marketing capabilities, Maesa delivers new, better and different products with an unsurpassed speed to market. Maesa works with a variety of retailers to create and launch brands across beauty and wellness categories. The current portfolio includes Kristin Ess, Hairitage by Mindy McKnight, Fine'ry, Being Frenshe, and Niches & Nooks among other brands. For more information, visit www.maesa.com .

We are seeking a Temporary Project Manager to join our Project Management team as maternity leave coverage for 6 months. This individual will be responsible for overseeing various projects related to launch planning and supply chain optimization across multiple brands in our portfolio. The primary focus will be ensuring on-time, on-budget, and high-quality execution while collaborating with internal and external stakeholders.

This role is based in NYC and you will be expected in office 3 days a week, at minimum.

Responsibilities

• Create project timelines and oversee timely execution of all projects, which could include product launches, in-store merchandising, displays, sampling programs, and/or changes to existing items (resourcing projects, cost-savings initiatives, large-scale artwork updates, etc).
• Actively work in partnership with cross-functional team members and external stakeholders to validate timelines and find solutions to any obstacles to project completion.
• Clearly communicate and track each project timeline. Any risks should be visible and communicated.
• Own the critical flow of communication between cross-functional team members on each project, including but not limited to, leading weekly project status meetings with cross-functional teams to track progress, creating agendas and recaps for those meetings, maintaining awareness of upcoming deadlines, sharing updates in project scope, and ensuring a smooth workflow on tight timelines.
• Hold internal teams accountable for meeting project milestones.
• Foster a positive and collaborative team environment.
• Clearly report status, risks, and financial summaries of each project to leadership team as needed for visibility.
• Obtain quotes directly from suppliers or through cross-functional teams (Packaging, Testing, Logistics) for cost analyses.
• Work in collaboration with fillers and internal R&D partners on formula development within budget allocated.
• Keep open and consistent communication with fillers in early stages of new projects to ensure awareness of timelines, packaging, quality expectations, BOMs and fill & assembly instructions.
• Additional responsibilities to support larger Project Management team as needed.

Qualifications and Requirements

• Experience in the haircare and/or cosmetics is preferred
• Bachelor’s Degree
• 4-5 years of experience in project management, preferably in the beauty industry.
• Experience in one or more of the following categories is required: hair care, skin care, color cosmetics, fragrance, and home care.
• Advanced knowledge of Microsoft Excel required
• Knowledge of Asana would be a plus
• Excellent verbal and written communication skills, with the ability to be clear and concise.
• Solutions-oriented and results-driven.
• Ability to prioritize, multi-task and handle multiple responsibilities in a fast-paced environment.
• Ability to work independently and with a team.
• Flexibility and willingness to take on additional responsibilities when needed.
• Ability to work in-office a minimum of 3 days per week.

What We Offer

$40/hr - $48/hr. Exact compensation may vary based on skills, experience, and location.

Our Commitment to You

At Maesa, we live by our values of collaboration, curiosity, game-changing, creativity, and discipline. We believe our people and partners are a creative force that catalyzes the possibilities in beauty to break through traditional limits and discover the “new” without restriction. We prioritize creating and fostering a welcoming environment for employees, partners, ideas, approaches, and endeavors — all through a spirit of warmth and inclusivity. As set forth in Maesa’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Our EVP

Maesa is the next-gen beauty company, where bold ideas become beautiful brands.We ignite the dreamer and doer in each of us. We move at the speed of culture to push boundaries and redefine possibilities unleashing #maesamagic everyday. By fostering a start-up spirit, we equip everyone to lead with accountability & execute with excellence.We champion each voice and empower every journey, creating an environment where we celebrate diversity of thinking, calculated risk taking, and cutting-edge innovation.Growth is personal, intentional, and limitless.

#LI-Hybrid