Project Manager, Space Planning

Stanford Health Care; California; Hybrid; USD 79,000 - 105,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Stanford Health Care is seeking a Space Planner to lead complex space planning initiatives within the Facilities Planning and Design unit. You will evaluate space requests, develop test fits, and deliver compliant, actionable planning recommendations across SHC facilities.

The role partners with clinical operations, engineering, and construction to ensure feasible, compliant solutions that support patient care and organizational growth.

Qualifications

• 7 years of professional experience, including 4+ years in space planning.
• Exposure to Autodesk Revit/AutoCAD and CAFM/IWMS tools.

Responsibilities

• Assist with project scope definition and contribute to planning assumptions and early budget considerations.
• Coordinate stakeholder communication, schedules, and deliverables; track action items and follow-up.
• Apply CBC and ADA requirements to planning options.
• Support furnishings, equipment, and finishes selection in collaboration with Interiors and Facilities.
• Maintain planning documentation; produce diagrams and presentation materials.
• Develop space programs and test-fit options; revise layouts based on user feedback.
• Analyze space utilization and assess impacts; coordinate with operations to migrate or consolidate.
• Coordinate with Engineering, Construction, Interiors, and clinical operations to ensure feasibility and compliance.

Skills

Space planning

Stakeholder coordination

Project management

Analytical thinking

Documentation

Education

Bachelor's degree in Architecture, Interior Architecture, Planning, or related field

Tools

Autodesk Revit

AutoCAD

CAFM/IWMS

Bluebeam

Microsoft Excel

PowerPoint

Job description

1.0 FTE Full time Day - 08 Hour R2660855 Hybrid 108460030 Facilities Planning and Design Facilities & Hospitality PALO ALTO, 3430 W Bayshore Rd, California

Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

As a Space Planner within the Facilities Planning & Design (FPD) business unit at Stanford Health Care Facilities Services, you will play a critical role in shaping and optimizing the environments that support patient care, clinical operations, and administrative functions across the organization. Acting as both a strategic consultant and project manager, you'll partner with department leaders, clinicians, facilities teams, and executive stakeholders to evaluate space needs, analyze utilization, and develop creative solutions that align with operational goals, growth initiatives, and organizational priorities. This position requires a strong balance of analytical thinking, relationship management, and project coordination, as you'll be responsible for guiding space planning projects from initial request through implementation while navigating competing priorities and building consensus among diverse stakeholder groups.

This is an ideal opportunity for someone who enjoys solving complex challenges and influencing decisions that have a visible impact across a large healthcare system. You'll manage multiple space planning initiatives simultaneously, conduct assessments and feasibility analyses, develop recommendations, present solutions to leadership, and coordinate with cross-functional teams to ensure successful project execution. The role offers exposure to a wide variety of healthcare environments and organizational functions, making it well suited for professionals with backgrounds in healthcare planning, architecture, interior design, facilities management, construction, or project management who are passionate about creating functional, efficient, and thoughtfully designed spaces that support Stanford Health Care's mission and future growth.

The Facilities Planning & Design (FPD) business unit leads the planning, design, and improvement of Stanford Health Care’s spaces to advance excellence in care, innovation, and experience. With expertise across Planning, Design, Land Use & Licensing, Art, Wayfinding, Signage, and Facilities Administration, FPD turns vision into reality, creating functional, compliant, and inspiring environments aligned with Stanford Medicine’s mission.

A Brief Overview

The Space Planner supports operations-funded projects by evaluating space requests, preparing planning concepts and test fits, and producing deliverables that align with Stanford Health Care (SHC) space standards and Facilities Services graphic requirements. Working collaboratively with project leadership and stakeholders, the Space Planner develops compliant and actionable planning recommendations that consider departmental scope and capacity, while minimizing infrastructure impacts. The role ensures timely communication, accurate documentation, and coordination across departments to support safe, efficient, and standards-driven test fits. This individual serves as a liaison between project teams, operational partners, and leadership, and demonstrates strong organizational and communication skills with a focus on delivering actionable, strategic solutions.

Locations

Stanford Health Care

What You Will Do

• Assist with project scope definition and contribute to the development of planning assumptions and early budget considerations in alignment with user needs and SHC goals.
• Coordinate stakeholder communication, schedules, and deliverables; track action items and ensure timely follow-up.
• Apply institutional requirements including California Building Code (CBC), and Americans with Disabilities Act (ADA) requirements to planning options.
• Support selection and coordination of furnishings, equipment, and finishes in collaboration with Interiors, Facilities Services, and user groups.
• Maintain complete, accurate, and auditable planning documentation; produce diagrams, and presentation materials consistent with Facilities Services standards.
• Develop space programs, adjacency diagrams, blocking/stacking strategies, and multiple test-fit options; revise and iterate layouts based on user feedback and operational input.
• Analyze space utilization and assess departmental impacts, operational constraints, and proposed migration or consolidation needs. (P3 requirement: task-level problem solving and defined-scope decision making)
• Coordinate with multidisciplinary partners including Engineering, Construction, Interiors, and clinical operations to ensure that planning solutions are feasible, compliant, and aligned with project intent.

Education Qualifications

• Bachelor’s degree in Architecture, Interior Architecture, Planning, or related field required.

Experience Qualifications

• 7 years of professional experience, which includes 4+ years in space planning, corporate or healthcare planning, exposure to Autodesk Revit/AutoCAD and computer-aided facilities management/integrated workplace management system (CAFM/IWMS) tools.

Required Knowledge, Skills And Abilities

• Ability to interpret architectural drawings and translate programmatic and operational needs into layout options.
• Working knowledge of space programming and test-fit development; familiarity with Autodesk Revit and AutoCAD for reviewing and coordinating plans.
• Proficiency with Bluebeam and the Microsoft Office Suite, including basic spreadsheet formulas in Excel
• Effective written and verbal communication skills; including ability to prepare clear, executive-ready Microsoft PowerPoint materials.
• Able to coordinate with engineers, contractors, clinical staff, and other stakeholders.
• Strong organizational skills with the ability to manage multiple concurrent requests and maintain audit-ready records.
• Ability to analyze data and plan alternatives, making recommendations within established standards, guidelines, and precedents.

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer

Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $57.53 - $76.22 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.