Project Manager Show-Site

Freeman Company; Texas; Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Tuition Reimbursement

Life, Accident and Disability

Retirement with Company Match

Paid Time Off

Job summary

The Freeman Company is seeking a Project Manager - Show Site to coordinate client production requirements across events, ensuring on-time, on-budget delivery. Based in Austin or Houston area, hybrid in-office/show-site 2-3 days a week.

You will supervise on-site operations, manage schedules, volumes, union compliance, and coordinate with Design, Logistics and Digital services teams to support virtual offerings and ensure successful show outcomes.

Qualifications

• Minimum 3-5 years operations/project management in Audio/Visual or Staging.
• Bachelor’s degree preferred; HS diploma or equivalent with relevant experience accepted.
• Project Management Professional (PMP) preferred; strong venue industry knowledge.
• Must communicate effectively and multitask in a fast-paced environment.
• Ability to manage budgets, schedules, and union jurisdictions.

Responsibilities

• Coordinate with sales post-contract to ensure delivery of production requirements.
• Lead on-site supervision to ensure timely, cost-effective operations.
• Develop production schedules and facility arrangements for events.
• Review purchase orders and assist with invoicing and billing.
• Create post-show reports and collaborate with teams to optimize designs.

Skills

Leadership

Communication

Project management

Budgeting

Vendor management

Team collaboration

Education

Bachelor’s degree

High School Diploma

PMP certification

Tools

Vectorworks

Workfront

Job description

The Freeman Company is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’s largest network of experts, The Freeman Company’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 99-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

The Project Manager - Show Site applies industry knowledge to communicate and harmonize Freeman client’s production requirements; improving efficiencies, controlling costs and providing a seamless flow of information. Works with sales following client contract, during, and after the event to ensure successful delivery of all production requirements.

This position will support our Audio Visual and Event Technology team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 2-3 days per week. The ideal candidate will be based out of any of the following locations:

• Austin, TX
• Houston, TX
• Participates in site surveys as needed to ensure proper planning of events
• Making initial contacts and arrangements with facilities regarding the upcoming event
• Collaboration with the Project Design Team to communicate customer expectations such / defines expectations of requirements to optimize design and engineering plans for each event to the expectations and budget
• Creating and managing event pre-production workflow and communication through project management application (i.e. Workfront)
• Collaboration with the Event Tech Logistics and Warehouse team on timelines and schedules.
• Collaborate with the Digital Services Lead and Streaming Lead (if needed) team to ensure a transparent, collaborative, and supportive integration with virtual offerings.
• Collaborating with National Labor for the appropriate staffing of the event
• Creates/reviews Vectorworks designs within Company standards to ensure proper execution of the event
• Maintains a clear understanding of union jurisdictions and how they are to be applied
• Onsite supervisions of operational functions to ensure they are performed in a timely and cost-effective manner
• Daily meetings with on-site staff documenting changes & updates as required
• Communicates client objectives and operational plans to show-site staff
• Ensures pre-production meetings are scheduled and assists with facilitation
• Assists in the scheduling and coordination of trucking arrangements
• Develops production schedules, and facility arrangements for events as required
• Schedules and conducts event debrief meetings
• Conducts post show meetings with the Customer Solutions Manager to review all purchase orders, labor costs and equipment usage to ensure proper billing to the customer
• Reviews purchase orders and approves all associated invoices
• Compiles and produces post show reports
• Manage higher budget and technically challenging Show Services projects
• Provide a high level of communication, organization, and technical expertise to projects
• Performs other duties as assigned

Education & Experience

• Minimum of 3-5 years operations / project management in Audio/Visual or Staging
• Bachelor’s degree preferred, High School Diploma or Equivalent with relevant work experience required
• Project Management Professional (PMP) preferred
• Must have a strong knowledge of the convention, tradeshow and hotel industry / minimum 5-7 years in operations / project management
• Must be able to apply local venue requiements to event planning.
• Detail oriented
• Ability to multitask
• Ability to efficiently communicate and collaborate with supporting team members, customers, Growth leads, and Project Designers
• Leadership minded with an emphasis on ownership and personal accountability
• Demonstrate strong leadership skills and strategic thinking with the ability to flourish in a matrix organization.
• Project management experience with ability to manage project team activities
• Ability to manage difficult or emotional customer situations successfully and timely
• Understanding of business implications of decisions; working knowledge of competition
• Ability to write routine reports and correspondence
• Ability to speak effectively to multiple audiences internally and externally
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Ability to make decisions based on computer-generated reports
• Ability to generate electronic reports
• Must be an innovative problem solver with the ability to deal quickly and effectively with issues
• Proven ability to complete basic design of audio, lighting, video, scenery, and rigging systems
• Ability to scope audio visual staging/production projects of various sizes
• Proficient in Workfront (preferred)

Travel Requirements

Travel 50% to 75%

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Tuition Reimbursement
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.