Project Manager - Quality Management

City of Austin; United States; On-site; USD 90,000 - 115,000; Full time

Job summary

City of Austin in the United States seeks a Project Manager to coordinate large administrative projects with minimal supervision. You will manage requirements, staffing, and teams, while handling consultant contracts and change orders to ensure contractual compliance.

The role involves planning, reporting to City leadership, and delivering presentations to executives. A bachelor’s degree plus six years’ experience is required, with extensive city-facing collaboration and risk management.

Qualifications

• Bachelor’s degree plus six years of progressively responsible project management experience.
• Experience managing large or moderately complex administrative projects.
• Knowledge of project accounting, methodologies, and risk assessment.
• Experience with contracts, consultant services, and change orders.

Responsibilities

• Manage design, development, and implementation of projects, including gathering requirements and forming projected teams.
• Oversee consultant services, contracts, and payments, including negotiation and performance remedies.
• Develop short- and long-range plans with timelines for start-up and completion.
• Monitor contracts and change orders to ensure compliance with obligations.
• Prepare reports and correspondence for City Manager's Office, Mayor, and City Council offices; prepare agenda materials.
• Prepare and deliver presentations to City Manager, management and department directors.
• Suggest and implement management solutions to address challenges within the City organization.
• Lead professional staff and coordinate with subordinate staff on work plans and problem resolution.

Skills

Project management

Leadership

Communication

Contract negotiation

Analytical thinking

Education

Bachelor’s degree in related field

Tools

Jira

Asana

MS Project

Data analysis tools

Job description

About This Position Job Description:

Project Manager Purpose: Under minimal supervision, this position is responsible for managing the work involving the coordination of one or more large or moderately complex administrative projects or activities that require a high degree of specialized knowledge.

Duties, Functions and Responsibilities:

• Manages the design, development, and implementation of projects to include, but not limited to, gathering and defining the project requirements; obtains staffing requirements; and forms projected teams.
• Manages the selection process and administers consultant services, including negotiating contract terms and fees by negotiating the contract, approving the consultant's product, approving payment to consultant, initiating poor performance remedies, etc.
• Develops short- and long-range plans for future to ongoing projects, including estimating timelines for start-up and completion of projects.
• Manages, monitors, and reviews contracts and contractors to ensure compliance with contractual obligations, including administering change orders and estimates.
• Coordinates and prepares reports and correspondence in response to requests for information from City Manager's Office, Mayor, and City Council Offices; prepares City Council agenda material such as ordinance memorandums and presentations.
• Prepares and delivers presentations to the City Manager, management team, and department directors.
• Suggests and implements management solutions to address new or ongoing challenges faced by the City organization.
• Manages the performance of professional staff in work involving organizational structure review and operations research and related work reviewing departments, divisions, and programs.
• Assists in planning, directing, and coordinating, through subordinate level staff, the department work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; and reviews and evaluates work methods and procedures.
• Provides technical advice and assistance to City management, field personnel, contractors, etc.

Responsibilities - Supervisor and/or Leadership Exercised:

• May provide leadership and/or supervision to assigned employees or project management.

Knowledge, Skills, and Abilities:

• Knowledge of laws, rules, regulations, and codes associate project assignment.
• Knowledge of project accounting and methodologies and the principles, methods, and practices of project management.
• Knowledge of design principles, practices, procedures, and estimating techniques.
• Knowledge of budget policies and principles.
• Knowledge of contract policies and procedures.
• Skill in adapting, interpreting, and applying guidelines and standards.
• Skill in establishing and maintaining positive relationships with internal and external customers.
• Skill in using available applicable software packages.
• Skill in evaluating contract agreements.
• Skill in negotiating with various audiences to accomplish objectives.
• Skill in written and oral communications including public presentations.
• Skill in completing projects within the required scheduling.
• Ability to make prompt decisions and develop new and relative ideas for providing a quality product and quality customer service with little or no supervision.
• Ability to perform all facets of projects with little or no supervision.
• Ability to plan, execute, and control a project (establishing realistic estimates and reporting metrics).
• Ability to assess and analyze project risks and exposures, identify options and alternatives, make decisions, and implement corrective actions.
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
• Ability to resolve conflicts and difficult situations.
• Ability to communicate in oral or written format to a variety of audiences.

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university in a related field or major coursework in project management, plus six (6) years of progressively responsible work experience in managing projects.

Preferred Qualifications:

• Proficiency in project management and collaboration software (Jira, Asana, MS Project, etc.) and Data Analysis Tools.
• Experience with configuration process of financial and customer informational platforms, including billing, collections, or payments.
• Experience in coordinating work cross-functionally, delegating tasks effectively, and resolve interpersonal or technical conflicts.
• Exceptional communication (written and verbal) for presenting updates to technical teams and executive stakeholders.

Compensation Range:

The annual hiring range for this position is $89,880.00-$115,100.00.

Notes to Candidate:

• This role leads cross-functional teams to plan, execute and deliver projects related to City of Austin Utilities from initial requirements to final deployment.
• This role manages project scope, schedules, resource allocation and stakeholder communications.
• This role requires a high level of organizational skill, attention to detail and risk management and mitigation.
• Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more.

Assessments:

Skills assessment may be used to determine selection for interview process after initial applicant review. Applicants will need to score above 70% on each assessment to move forward into the interview process.

Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. This position requires a criminal background investigation.

Work Location:

4815 Mueller Blvd

Work Schedule:

Monday – Friday, 8am - 5pm.

This position is categorized as Essential Personnel with the City of Austin. Essential staff are required to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Essential employees ensure the continuance of key operations to maintain the safe delivery of electric service for the City of Austin. Work hours may include after hours, holidays, and weekends. Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule.

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation: Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call [phone] or Texas Relay by dialing 7-1-1.