Project Manager - Merchandising Operations

Adecco (Portugal); New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

Adecco Creative and Marketing in NYC is seeking a Project Manager to support our Visual Merchandising team. You will oversee operational execution of VM initiatives, manage timelines and cross-functional workflows, and translate creative concepts into scalable programs for the store fleet.

You will partner with VM and Creative teams, manage store-level data and distribution planning, and handle vendor briefs, costing, production, and logistics.

Qualifications

• Three+ years in Visual Merchandising operations or related field.
• Strong project management with multitasking ability.
• Experience managing external vendors and production timelines.
• Proficient in budgets, forecasting, POs, invoices and financial tracking.
• Advanced Excel and PowerPoint; store planning experience is a plus.

Responsibilities

• Lead operational execution of Visual Merchandising initiatives across stores.
• Build and manage detailed project timelines and cross-functional workflows.
• Collaborate with Visual Merchandising and Creative teams to translate concepts into scalable programs.
• Manage store‑level data and distribution planning based on store tiers and project requirements.
• Own Visual Operations data and platforms (CrossCap) and ensure content accuracy.
• Coordinate rollout of marketing and Visual Merchandising materials to stores.
• Manage vendor relationships from briefs to production and logistics.
• Support VM budgets and monthly forecasting with PO and invoicing tracking.
• Coordinate timelines for new store openings and store environment initiatives.
• Troubleshoot execution challenges and adjust plans as priorities change.

Skills

Visual Merchandising operations

Project management

Budgeting

Forecasting

Vendor management

Excel

PowerPoint

Store operations

Education

Bachelor's degree or equivalent

Tools

CrossCap

Store planning software

Job description

Adecco Creative and Marketing is looking for a strong Project Manager for our clients Visual Merchandising team in NYC. This candidate brings strong project management, budgeting, and planning skills to support operations within a global fashion company.

What you'll do:

• Lead the operational execution of Visual Merchandising initiatives, including seasonal windows, signage, graphics, fixtures, in-store visual elements, and special projects.
• Build and manage detailed project timelines, milestones, deliverables, and cross-functional workflows, keeping fast-moving projects on track through launch.
• Partner closely with Visual Merchandising and Creative teams to translate creative concepts into scalable programs that can be successfully executed across the store fleet.
• Manage store-level data and distribution planning, determining which stores receive which materials and quantities based on store tiers and project requirements.
• Own Visual Operations data and platforms, including CrossCap, maintaining accurate store information, distribution details, and program content. Training on CrossCap will be provided.
• Coordinate the rollout and distribution of marketing and Visual Merchandising materials, ensuring each store receives the correct assets and quantities.
• Manage vendor relationships and the development process, including vendor briefs, costing, prototypes, sampling, revisions, approvals, production, and logistics.
• Support Visual Merchandising budgets and monthly forecasting, including estimates, purchase orders, invoices, commitments, actual spend, and reconciliation.
• Support new store openings, closings, ongoing store requests, and store environment initiatives by coordinating timelines, materials, logistics, and communication.
• Troubleshoot execution challenges and quickly adjust plans when priorities, creative direction, quantities, or timelines change.

What you'll need:

• 3+ years of experience in Visual Merchandising operations, retail production, project management, merchandising, creative production, or a related field.
• Strong project management experience with the ability to manage multiple projects, deadlines, and stakeholders simultaneously.
• Experience managing external vendors, production timelines, sampling, costing, quality control, and logistics.
• Experience with budgets, forecasting, purchase orders, invoices, and financial tracking.
• Strong Excel skills with the ability to manage large amounts of store, distribution, quantity, and project data.
• Advanced proficiency in Microsoft Excel and PowerPoint; experience with store planning, visual communication, or project management platforms is a plus.
• Excellent communication and follow-up skills with the ability to work across Visual, Creative, Marketing, Finance, Store Operations, and external vendors.
• Highly organized, proactive, and comfortable working in a fast-paced environment where priorities can change quickly.
• Flexible and solutions-oriented, with the ability to pivot when project scope, creative direction, or business needs change.
• Bachelor’s degree or equivalent relevant professional experience.