Project Manager (Manufacturing)

Toyota Automated Logistics; Greenfield (IN); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) match

Vacation/holiday pay

Volunteer time off

Tuition reimbursement

Professional associations

Job summary

Toyota Automated Logistics seeks a detail‑oriented Project Coordinator to support project finance, scheduling, and documentation across multiple sites in the United States. You will coordinate invoices, strategic initiatives, and cross‑functional tasks with Sales, Accounting, and Project Managers.

The role requires strong communication, basic financial literacy, and familiarity with MS Project and CAD drawings.

Qualifications

• Bachelor of Engineering or related, and 2+ years of related experience.
• Experience with basic financials preferred.
• Proficiency in MS Office suite, especially Excel.
• Exposure to MS Project for timelines is a plus.
• Familiarity with CAD drawings is helpful.
• Strong communication and interpersonal skills.

Responsibilities

• Approve all supplier invoices related to the project and communicate holds.
• Assist in creation, review and execution of department yearly strategic initiatives.
• Assist Sales in managing escrow amounts of post-completion costs, if applicable.
• Provide weekly written updates on projects including financial and milestone status.

Skills

Bachelor level degree

MS Office

MS Project

AutoCAD

Read drawings

Gantt charts

Communication

Problem solving

Security/compliance awareness

Education

Bachelor of Engineering or related

Tools

MS Excel

MS Project

AutoCAD

Job description

Job Duties

• Approve all supplier invoices related to the project. Immediately return "held" supplier invoices to coordinator and communicate the reason for holding
• Assist in creation, review and execution of department yearly strategic initiatives
• Assist Sales in managing escrow amounts of post-completion costs, if applicable
• Be aware of budget margin and current forecast margin +/- 1% of all major projects at all times. Advise management of any significant expected deviations. Provide updates to accounting for updated forecasts in ERP software
• Coordinate resolutions to post-project warranty and customer service issues with Service Manager
• Develop estimate of floor space requirements for projects in fabrication and assembly phases
• Document, publish, and present project lessons learned, and capture lessons learned videos. Ensure that current project close-out checklists are complete
• Estimate and direct internal resources necessary to successfully complete projects. Communicate with other team members current and anticipated needs
• Forward all contact information to Project Coordinator for inclusion into CRM
• Maintain organized file throughout project and work with support specialist to archive necessary documentation. Responsible for clean-up of electronic file library
• Manage and publish project schedules using electronic Gantt chart. Communicate when other project parties (e.g. customer) delay. Maintain baseline schedules for comparison
• Obtain customer signature on contractual documents, including functional scope, factory and final acceptance forms
• Participate in post project victory engagements
• Provide weekly written update on projects including financial and milestone status. Publish weekly internal and external project status reports throughout project life cycle
• Recommend the best internal Toyota Automated Logistics team for the project. Primary responsibility for subcontractor selection with input from Sales and Management. Ensure that contracts with subs are structured correctly and leverage existing company templates
• Responsible for content, format and timeliness of all project correspondence and submittals including drawings, letters, equipment and controls documentation, spare parts lists, purchase orders, etc.
• Review and approve all design releases associated with one’s projects
• Review proposals, contracts and new orders for accuracy and commercial and technical issues. For your key documents, have another team member review
• Support Project Managers and Senior Project Managers on larger projects, and Project Coordinators and Site Supervisors when they need help in the field
• Work with Scheduler and other PMs to develop global schedule and resource assignments
• Work to maintain positive cash flow on all projects, and work with support specialist to follow-up on past due invoices
• Any and all job duties as assigned

Travel Requirements

• Up to 40% travel to custom sites (Travel expenses covered by Toyota Automated Logistics)

Preferred Skills And Qualifications

• Bachelor of Engineering or related, and 2+ years of related experience
• Experience and/or education with basic financials
• Basic level of skill with MS Office software suite (particularly MS Excel)
• Exposure to MS Project for developing project timelines a plus
• Literate with MS Project and/or other Gantt chart software
• Ability to use AutoCAD preferred
• Exposure to automated systems a plus
• Ability to read drawings (both electrical and mechanical) preferred
• Energetic, ambitious and hard working
• Forward leaning mentality; always thinking of ways to solve the problem
• Strong interpersonal skills required
• Excellent communication skills (both written and verbal)
• Must be eligible to work in the US long-term without sponsorship
• Employees must follow all information security policies, protect confidential data, complete required training, and report any suspected security incidents to support our information security controls.

About Toyota Automated Logistics

Toyota Automated Logistics is your global partner for integrated warehouse automation. Our team combines the talents of Bastian Solutions, Vanderlande's warehousing business and viastore under one brand to deliver scalable systems, intelligent software and life-cycle services.

In addition to exciting work at a growing company, we offer the following benefits:

• Health, Dental, and Vision Insurance
• 401(k) Retirement Plan with a company match
• Vacation / Holiday Pay
• Paid Volunteer time off
• Tuition Reimbursement
• Professional Associations, Conferences and Subscriptions
• Company Meetings & Events