PROJECT MANAGER II - OAHU

State-of-Hawai; Hawaii; On-site; USD 75,084 - 91,366; Full time

Job summary

The Department of Transportation, Highways Division, is recruiting for a Level II Project Manager to lead complex, multi‑disciplinary projects in downtown Hawaii. You will direct planning, scheduling, budgeting, and contractor management to deliver outcomes on time and within approved budgets.

Requirements include a four-and-a-half years of professional project management experience, a Bachelor’s degree, supervisory aptitude, and a valid driver’s license.

Qualifications

• Four and a half (4-1/2) years of progressively responsible professional experience planning, directing, managing, monitoring, and evaluating projects.
• Supervisory aptitude demonstrated through evidence of leadership abilities or potential.
• Legal authorization to work in the United States.
• A valid driver's license at time of appointment.
• Substitutions allowed as described in Minimum Qualification Requirements.

Responsibilities

• Oversee project components from conception to implementation and ensure deliverables are on time and within budget.
• Manage budgets and contracts, monitor progress, and prepare status reports.
• Coordinate resources, procurement, and stakeholder communications; ensure adherence to project expectations and milestones.

Education

Bachelor's degree from an accredited four-year college or university

Job description

Recruitment Number 26-0285 - The immediate vacancy is located in Downtown and is with the Department of Transportation, Highways Division.

Salary

$6,728 - $8,187 per month (SR-26, Step D to I)

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Positions in the Project Manager Series includes all classes of positions which reflect responsibility for the supervision and/or performance of professional work in planning, organizing, managing, implementing, and evaluating specific projects on behalf of a department. Positions in this series are accountable for all aspects of a project, ensuring that all products identified in the project scope are delivered on time and within budget. Positions also perform other related administrative duties such as managing the project budget, developing and monitoring contracts, and creating status reports.

Level II

• 1. A full supervisor over a unit or team of lower-level positions engaged in the performance of professional project management work.
• 2. A senior project manager responsible for planning, organizing, managing, implementing, and evaluating one or more projects concurrently. Such projects are considered highly complex due to their extensive scope and impact to the State of Hawaii.

Examples of highly complex projects include those that:

• a. Require oversight and coordination of multiple interdisciplinary project teams,
• b. Combine the interests of State, federal, local, and or private stakeholders,
• c. Have a major statewide impact,
• d. Involve large budgets and complex sources of financing (e.g. Capital Improvement Project funds),
• e. Pose a high risk to the project team and/or State (e.g. hazardous material remediation, political pressures, controversial in nature, heavy public interest/media coverage, endangered plant or animal species),
• f. Have many unknowns (e.g. undefined requirements, overly broad scope),
• g. Require coordination of multiple consultants and contractors, and/or
• h. Possess heavy time constraints

(Positions may not be assigned all the duties listed, nor do the examples necessarily include all the duties that may be assigned).

This position determines project and program priorities; oversees all project components from conception to implementation; works directly with project staff and consultants to ensure that resources are appropriately utilized throughout project staff and consultants to ensure that resources are appropriately utilized throughout project phases and that the implementation schedule is managed to include operational changes and updates; visits work sites in order to monitor project progress; requests and allocates the appropriate resources needed for timely completion of all phases, upgrades, and modifications; participates in discussions with stakeholders to determine what functionality needs to be maintained or updated; communicates effectively with all stakeholders to ensure adherence to project expectations, milestones, and deliverables; conducts procurement procedures to hire consultants and contractors as required; manages contracts to ensure that contracts are performing in accordance with contractual commitments and obligations; manages oversight of all project tools, information, and document libraries; coordinates functional management activities, which may include business process analysis and re‑engineering; maintains records and documentation pertaining to project decisions and significant modifications to the design and/or implementation of the project; coordinates and manages end‑user testing; facilitates the development, implementation, and communication of new policies and procedures; provides advisory support to stakeholders and project staff; serves as a resource to community organizations and others concerned with project implementation and potential impacts; evaluates and refines operating procedures to improve the execution of projects; plans, assigns, and schedules work assignments of the unit; conducts training activities for staff; prepares correspondence and reports; and evaluates the work performance of subordinates.

To qualify, you must meet all of the following requirements:

Legal Authorization to Work

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Basic Education

Bachelor's degree from an accredited four-year college or university.

Specialized Experience

Four and one-half (4-1/2) years of progressively responsible professional experience planning, directing, managing, monitoring, and evaluating projects. Such experience must include determining project goals, scope, deliverables, timelines, costs, and resources; leading project teams; administering budgets and contracts; tracking project progress to ensure that milestones are met on time and within budget; documenting project progress; and identifying metrics for project evaluation.

Supervisory Aptitude

Supervisory aptitude rather than actual supervisory experience is required. This requirement will be considered to have been met when there is strong affirmative evidence of the necessary supervisory abilities and/or potential.

Driver's License Requirement

Applicants must possess a valid driver's license at the time of appointment.

Substitutions Allowed

Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

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The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre‑employment testing, or otherwise participating in the selection process, please call 808‑587‑1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.gov/manage-loans/forgiveness-cancellation

Electronic Notification to Applicants

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

Testing Information

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.