PROJECT MANAGER II - OAHU

State of Hawaii; Hawaii; On-site; USD 75,084 - 91,366; Full time

Job summary

State of Hawaii seeks a Level II Project Manager in the Downtown area within the Department of Transportation, Highways Division. The role oversees professional project management work, ensures projects are delivered on time and within budget, and coordinates with staff and consultants to achieve milestones.

The position requires a Bachelor's degree, 4.5 years of experience, supervisory potential, and a valid driver's license.

Qualifications

• Legal Authorization to work in the United States.
• Bachelor's degree from an accredited four-year college or university.
• 4.5 years of progressively responsible professional experience planning, directing, managing, monitoring, and evaluating projects.
• Supervisory aptitude demonstrated through leadership potential.
• Valid driver's license at time of appointment.
• Substitutions allowed as described in the Minimum Qualification Requirements.

Responsibilities

• Oversee all project components from conception to implementation.
• Manage budgets, contracts, and resources across projects.
• Coordinate with staff and consultants; monitor timelines and milestones.
• Prepare correspondence, reports, and procurement procedures as required.
• Ensure deliverables meet scope, time, and budget constraints.
• Communicate with stakeholders to align functionality and updates.

Skills

4.5 years project management

Supervisory aptitude

Driver's license

Legal authorization to work

Substitutions allowed

Education

Bachelor's degree

Job description

Recruitment Information

Recruitment Number 26-0285 - The immediate vacancy is located in Downtown and is with the Department of Transportation, Highways Division.

Salary $6,728 - $8,187 per month (SR-26, Step D to I)

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

Positions in the Project Manager Series includes all classes of positions which reflect responsibility for the supervision and/or performance of professional work in planning, organizing, managing, implementing, and evaluating specific projects on behalf of a department. Positions in this series are accountable for all aspects of a project, ensuring that all products identified in the project scope are delivered on time and within budget. Positions also perform other related administrative duties such as managing the project budget, developing and monitoring contracts, and creating status reports.

Level II in the Project Manager series reflect one or a combination of two general types:

• 1. A full supervisor over a unit or team of lower-level positions engaged in the performance of professional project management work.
• 2. A senior project manager responsible for planning, organizing, managing, implementing, and evaluating one or more projects concurrently. Such projects are considered highly complex due to their extensive scope and impact to the State of Hawaii.

Examples of highly complex projects include those that:

• a. Require oversight and coordination of multiple interdisciplinary project teams,
• b. Combine the interests of State, federal, local, and or private stakeholders,
• c. Have a major statewide impact,
• d. Involve large budgets and complex sources of financing (e.g. Capital Improvement Project funds),
• e. Pose a high risk to the project team and/or State (e.g. hazardous material remediation, political pressures, controversial in nature, heavy public interest/media coverage, endangered plant or animal species),
• f. Have many unknowns (e.g. undefined requirements, overly broad scope),
• g. Require coordination of multiple consultants and contractors, and/or
• h. Possess heavy time constraints

(Positions may not be assigned all the duties listed, nor do the examples necessarily include all the duties that may be assigned).

This position determines project and program priorities; oversees all project components from conception to implementation; works directly with project staff and consultants to ensure that resources are appropriately utilized throughout project staff and consultants to ensure that resources are appropriately utilized throughout project phases and that the implementation schedule is managed to include operational changes and updates; visits work sites in order to monitor project progress; requests and allocates the appropriate resources needed for timely completion of all phases, upgrades, and modifications; participates in discussions with stakeholders to determine what functionality needs to be maintained or updated; communicates effectively with all stakeholders to ensure adherence to project expectations, milestones, and deliverables; conducts procurement procedures to hire consultants and contractors as required; manages contracts to ensure that contracts are performing in accordance with contractual commitments and obligations; manages oversight of all project tools, information, and document libraries; coordinates functional management activities, which may include business process analysis and re-engineering; maintains records and documentation pertaining to project decisions and significant modifications to the design and/or implementation of the project; coordinates and manages end-user testing; facilitates the development, implementation, and communication of new policies and procedures; provides advisory support to stakeholders and project staff; serves as a resource to community organizations and others concerned with project implementation and potential impacts; evaluates and refines operating procedures to improve the execution of projects; plans, assigns, and schedules work assignments of the unit; conducts training activities for staff; prepares correspondence and reports; and evaluates the work performance of subordinates.

Minimum Qualification Requirements

• Legal Authorization to Work: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• Basic Education: Bachelor's degree from an accredited four-year college or university.
• Specialized Experience: Four and one-half (4-1/2) years of progressively responsible professional experience planning, directing, managing, monitoring, and evaluating projects. Such experience must include determining project goals, scope, deliverables, timelines, costs, and resources; leading project teams; administering budgets and contracts; tracking project progress to ensure that milestones are met on time and within budget; documenting project progress; and identifying metrics for project evaluation.
• Supervisory Aptitude: Supervisory aptitude rather than actual supervisory experience is required. This requirement will be considered to have been met when there is strong affirmative evidence of the necessary supervisory abilities and/or potential.
• Driver's License Requirement: Applicants must possess a valid driver's license at the time of appointment.
• Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. https://studentaid.gov/manage-loans/forgiveness-cancellation

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

Testing information: The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.

for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.