Project Manager II (Capital Projects)

AC Transit; Oakland (CA); On-site; USD 120,000 - 150,000; Full time

Job summary

AC Transit in Oakland, California, is seeking a qualified Project Manager II (Capital Projects) to lead complex planning and capital construction efforts within the Planning and Engineering department. Under general direction, the PMII handles full lifecycle of major projects with professional, technical, and contract staff.

This advanced level role requires strong judgment, independence, and the ability to coordinate with grants management, engineering design, and contractors.

Qualifications

• Six (6) years of professional project management experience
• Experience at level equivalent to Project Manager I or higher
• Education may be substituted by experience per policy

Responsibilities

• Plans, organizes, and directs daily functions of staff on district projects
• Manages full lifecycle of projects: scope, timeline, budget, quality
• Develops project timelines, milestones, staffing, and contracting needs
• Prepares and tracks project budgets, reviews invoices, and approves payments
• Manages changes, communicates risk, and implements contingency plans
• Coordinates with grants management, design, and procurement functions
• Provides technical and functional direction to staff and manages assigned projects

Skills

Capital Projects

Complex Projects

Project Management

PMP (Desirable)

Education

Bachelor’s degree

Job description

AC Transit is seeking a qualified Project Manager II (Capital Projects) to work in the Planning and Engineering department. Under general direction, this position, serves as project manager for complex projects and activities. This is the advanced level within the Project Manager series. There are four (4) levels within the Project Manager series, which are distinguished from one another by the technical complexity of the assigned duties and the level of discretion and independent judgment exercised.

Positions at this level are responsible for performing project management activities for highly complex planning projects. Incumbents at this level are expected to operate with a high degree of professional judgment and independence, providing technical and functional direction to professional, technical, and contract staff.

This is an excellent opportunity to work for the largest bus agency in California. In addition to working with some of the best in the business, AC Transit also has an excellent benefits package that includes pension, medical, dental and vision coverage, flexible spending and 457 savings plan.

Responsibilities

• Plans, organizes, and directs the daily functions, operations, and activities of professional, technical, and administrative staff responsible for a wide range of District projects.
• Performs project management functions and activities and is responsible for the full lifecycle of an assigned project overseeing scope, timeline, budget, and quality standards from the project’s inception to completion.
• Develops project timeline, schedule, and milestones, detailing the nature and level of staffing/labor/contracted services needed to meet the proposed timeline; monitors project progress and confers with stakeholders on matters that may impact timeline expectations and deliverables.
• Develops project budget, detailing labor and materials costs; reviews invoices for accuracy and to affirm services/equipment have been delivered in accordance with project requirements; tracks project expenses; recommends payment of invoices; conducts regular and periodic reviews to discuss expense alignment with budget, anticipated adjustments, or significant variances from budget.
• Develops and monitors standards of quality and ensures that standards of quality are met and are deliveredare deliveredin conformitywith contractual obligations;manages changes in project scope; identifies and provides timely communication of potential crises and/or deviations from project timeline, budget or quality standards; proposes and evaluates solutions; devises and implements contingency plans.
• Evaluates and recommends professional consulting services for assigned projects; develops and disseminates Requests for Proposals (RFPs), Request for Qualifications (RFQs) and Invitation For Bids (IFBs)and develops proposal evaluation criteria; assists in the negotiation, preparation and administration of professional services and contracts; recommends and prepares amendments to professional services contracts.
• Prepares, reviews, and maintains a variety of project-related information and documentation, including project schedules, Statements of Work (SOWs), status reports, detailing issues, risks, and deliverables; monitors agreements and projects for compliance with relevant codes, ordinances, rules, and regulations.
• Reviews and recommends the approval of project proposals; coordinates design and planning services for assigned projects; and reviews design concepts for compliance with development plans.
• Coordinates with grants management, grants accounting, Accounts Payable, and Accounts Receivable to resolve issues.
• Attends and participates in professional group meetings and committees; stays abreast of new trends and innovations in the field of project management and area to which assigned; staysabreast of federal, state, and local regulations and related to the area of assignment to ensure the District’s compliance.
• Provides technical and functional direction to professional, technical, and contract staff and participates in the formation, planning, review, and management of assigned projects.
• Performs related duties as required.

Education

Equivalent to a Bachelor’s degree from an accredited four-year college or university in a field directly related to the area to which assigned.

For Engineering/Capital Projects

Equivalent to a Bachelor’s degree in architecture, engineering, planning, or a related field.

Experience

Six (6) years of experience in the professional field required by the assigned special projects or two (2) years that involved responsibilities at a level equivalent to the District's classification of Project Manager I. Additional years of experience may be substituted for the educational requirement on a year for year basis; (one (1) year of relevant experience may be submitted for one (1) year of education).

Desirable Skills

• Hands-on experience managing complex construction projects and Capital Improvement Plan (CIP) projects from start to finish
• Strong background managing process-driven environments to consistently achieve high-quality, compliant project outcomes—on time, on budget, and within scope
• Clear, practical understanding of the operational differences between Construction Administration and Construction Management
• PMP certification preferred

Physical Requirements

Must maintain the physical condition necessary to perform tasks in an office setting operating a computer, keyboard, and other peripheral equipment; safely drive a District automobile; and walk, stand, and climb short distances in construction settings in order to inspect the progress of assigned projects.

THIS POSITION IS A UNION POSITION, REPRESENTED BY AFSCME

Benefits

The transit professionals who call AC Transit home represent the rich cultural diversity of the Bay Area. For more than 60 years, we have been an equal opportunity employer honoring religion, ethnic background, national origin, gender, gender expression, genetic information, disabilities, age, and veteran status.

We are not only an inclusive employer but also offer a comprehensive benefits package rooted in choice, flexibility, and affordability. Benefits are effective the first of the month following your hire date. Employees and eligible dependents have access to the following benefits*:

• Medical - Choice of two Health Maintenance Organizations (HMOs): Kaiser Permanente and Health Net. $10.00 office visit co-pays; $5.00 - $35.00 prescription co-pays.
• Dental – MetLife Preferred Provider Organization (PPO) $50 annual deductible per person/$150 per family; $3,000 per person annual maximum; preventative care covered at 100%; basic and major care covered at 90%; $4,000 lifetime maximum orthodontia covered at 50%.
• Vision - Vision Service Plan - $10.00 copay; eligible for an exam, lenses, frames or contact lenses every 12 months – based on the last date of service. $200 frame allowance or $120 allowance for contact lenses.
• Employer paid Basic Life Insurance
• Employee paid Voluntary Term Life Insurance
• Employee Assistance Program (EAP)
• Medical premium reimbursement for eligible retirees
• Flexible Spending Accounts (FSA) for Health Care, Dependent Care, Parking, Transit
• AC Transit contributes up to $50.00/month towards an employee’s FSA Transit costs
• Free AC Transit Bus Pass
• Federal Credit Union
• Vacation and Sick Leave or Personal Time Off
• Ten (10)paid holidays; 2 paid floating holidays; 1 paid birthday holiday
• Five (5) bereavement days
• Tuition Reimbursement – up to $2500 per fiscal year on approved courses
• Wellness Program

*AC Transit benefits are negotiated and subject to change based on collective bargaining agreements.

Pension

All AC Transit employees participate in a lifetime defined benefit pension. All employees hired on or after January 1, 2020, may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute a small portion of annual income towards the cost of his/hers District pension.

ADA Compliant and Drug Free Workplace

The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at [phone].

The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.

In accordance with federal requirements, all job applicants selected for appointments in a safety sensitive position are subject to pre-employment drug and alcohol testing. A final job applicant will be tested for five prohibited drugs: Cocaine, PCP, Amphetamines, Marijuana and Opiates. During employment, employees holding safety sensitive positions are subject to random, reasonable suspicion, post-accident, return-to-duty, and follow-up drug and alcohol testing. Additionally, in the event of an absence of more than 90 days from a safety sensitive position, pre-employment drug testing will be performed.

Equal Opportunity Employer