Project Manager I

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

The University of Pittsburgh is seeking a Staff Project Manager I to oversee planning, design, and execution of assigned small clerkship projects. You will coordinate with faculty, residents, and students to define scope and deliverables, and assist in timeline development to keep milestones on track.

You will manage budgeting, onboarding for rotation sites, access, and related administrative tasks, while collaborating with clerkship leaders and cross-covering as needed.

Qualifications

• Bachelor's Degree required.
• No experience required.
• Hybrid work arrangement: on-campus and remote.
• Work schedule: Monday–Friday, 8:00 am–4:30 pm.
• Preferred: degree or training in education or higher education; healthcare education background.

Responsibilities

• Oversee planning, design, and execution of small projects with stakeholders.
• Assist with timeline development and budgetary/admin tasks.
• Coordinate clerkship activities and NBME proctoring as needed.
• Serve as liaison between students, faculty and residents.
• Coordinate space/logistics for clerkship activities.
• Proctor NBME and attend clerkship meetings for quality improvement.

Education

Bachelor's Degree

Job description

Oversees all aspects of planning, design, and execution of assigned small, routine projects and coordinates with project stakeholders to define project scope, goals, and deliverables. Assists in timeline development, ensures adherence to timeframes, and adjusts project deliverables to avoid issues. Performs budgetary functions and administrative tasks. Assists with external consultant and vendor selection, negotiation, and management.

Med-Surgery

The Department of Surgery is a major academic surgical department supporting foundational educational activities for medical students, residents, and fellows in conjunction with its extensive research and clinical portfolio. The Preclinical and Clerkship Medical Student Coordinator will provide critical support for the educational mission of the department, helping to integrate medical student activities into the function of the department and serving as a key liaison between students and teaching faculty and residents.

Essential Functions

• maintenance of the MS3 Core Surgical Clerkship Elentra Site including Launch Week, Wednesday morning Didactic sessions, Wrap-Up week activities, and coordination tools for medical student activities while on clerkship.
• Collecting and collating student preferences for specific site assignments.
• Ensuring appropriate onboarding of students at their individual rotation sites, including scrub machine access, badge access, parking access (if applicable), locker access, and call room access (if applicable).
• Following and enforcing guidelines for placement of students (ensuring that faculty on rotations have the capacity to place students at rotation sites).
• Fielding student requests, concerns, and questions regarding the surgery clerkship and directing them to appropriate answers or faculty.
• Managing grade evaluations and ensuring timely reporting of student grades.
• Working collaboratively with other clerkship coordinators to provide cross coverage in times of need and standardize practices across the school of medicine.
• Proctoring of the NBME subject exam (once per rotation).
• Attending all meetings for clerkship faculty and participating in continuous quality improvement for the clerkship.
• Administration of Foundations (Preclinical) Medical Student Activities in Department of Surgery.
• Coordinating with Interest group student leaders and faculty.
• Arranging space for meeting and coordination of supplies, guests, and educational opportunities.
• Coordinate, along with Flex week course directors and primary student leaders, room assignments, faculty, and activities for flex week offerings for students interested in participating in general surgery flex week experiences.
• Work alongside Clerkship Director and Clerkship faculty team to develop, test, and collect data regarding new curricular innovations and implementation for the MS3 Core Clerkship, Flex Week experiences for MS1/MS2, and other activities.

Physical Effort

Must be able to sit and stand to perform desk-based administrative duties for extended periods of time. Will be required to assist in the transport of materials via wheel cart to and from Scaife Hall for suture sessions and other didactics, not to exceed 30 lbs.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Project Manager I

Job Family

Administrative Support

Job Sub-Family

Program & Project Management

Campus

Pittsburgh

Minimum Education Level Required

Bachelor's Degree

Minimum Years Of Experience Required

No experience required

Will this position accept substitution in lieu of education or experience?

Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Additional Details About Required Licensure/Certification

A degree or formal training in education, educational sciences, higher education, health professions education, or a related discipline is preferred. Prior administrative or program coordination experience is also preferred, particularly within higher education, academic medicine, healthcare, or another complex educational environment.

Work Schedule

Monday-Friday, 8:00 am - 4:30 pm

Work Arrangement

Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range

TBD Based Upon Qualifications

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume

Optional Documents

Cover Letter