Project Manager I

American/Interstate Signcrafters; Boynton Beach (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

American Interstate Signcrafters in Boynton Beach, FL seeks an organized Project Coordinator to drive multi-site signage projects from kickoff to closeout. You will coordinate site surveys, permitting, fabrication, logistics, and installation while tracking schedules and maintaining records.

The role requires 1–3+ years in sign-industry project coordination, strong Excel and Smartsheet skills, and clear communication with internal teams and external vendors.

Qualifications

• 1–3+ years of project coordination or project management experience in the sign industry.
• Strong organizational and time management skills.
• Ability to manage multiple projects and priorities simultaneously.
• Clear and professional communication skills.
• Basic understanding of project budgets, timelines, and workflows.
• Experience working with vendors or subcontractors is a plus.
• Proficiency in Excel and project tracking tools (Smartsheet or similar).

Responsibilities

• Support the execution of multi-site signage and branding projects from kickoff through closeout.
• Coordinate site surveys, permitting, fabrication, logistics, installation, and project closeout.
• Track project schedules, milestones, and deliverables to ensure on-time completion.
• Maintain accurate project documentation and reporting.
• Assist in sourcing and coordinating subcontractors for surveys, permitting, and installation.
• Ensure vendors are aligned with project scope, timelines, and quality expectations.
• Support communication between internal teams and external partners.
• Assist with project cost tracking, invoicing, and documentation.
• Support revenue tracking, billing processes, and internal reporting requirements.
• Maintain organized project records within internal systems.

Skills

Project coordination

Excel

Vendor coordination

Time management

Clear communication

Tools

Smartsheet

Job description

Internal & Client Partnership Focus

In this role, you will work closely with project managers, business development, estimating, and external vendors to ensure projects move efficiently through each phase of execution.

Success in this role requires:

• A strong service mindset toward both internal teams and customers
• The ability to execute defined processes with consistency and accuracy
• Proactive communication and follow-up
• A willingness to learn the full lifecycle of signage program execution

Key Responsibilities

Project Coordination & Execution

• Support the execution of multi-site signage and branding projects from kickoff through closeout
• Coordinate site surveys, permitting, fabrication, logistics, installation, and project closeout
• Track project schedules, milestones, and deliverables to ensure on-time completion
• Maintain accurate project documentation and reporting
• Assist in sourcing and coordinating subcontractors for surveys, permitting, and installation
• Ensure vendors are aligned with project scope, timelines, and quality expectations
• Support communication between internal teams and external partners
• Assist with project cost tracking, invoicing, and documentation
• Support revenue tracking, billing processes, and internal reporting requirements
• Maintain organized project records within internal systems

Customer Communication

• Provide timely and professional communication to clients regarding project status
• Support proactive updates on milestones, timelines, and deliverables
• Escalate risks or issues as needed to senior team members

Process Adherence

• Follow established internal processes and standards for project execution
• Identify inefficiencies or gaps and communicate opportunities for improvement

Required Qualifications

• 1-3+ years of project coordination or project management experience in the sign industry
• Strong organizational and time management skills
• Ability to manage multiple projects and priorities simultaneously
• Clear and professional communication skills
• Basic understanding of project budgets, timelines, and workflows
• Experience working with vendors or subcontractors is a plus
• Proficiency in Excel and project tracking tools (Smartsheet or similar preferred)

What Success Looks Like

• Projects are well-coordinated and delivered on time
• Internal teams and vendors are aligned and informed
• Communication is consistent, proactive, and professional
• Processes are followed with accuracy and attention to detail
• You are steadily building the capability to own larger, more complex programs

About AIS

American Interstate Signcrafters (AIS) delivers national signage solutions and turnkey program management for multi-site brands. From design intent through fabrication, permitting, installation, and ongoing service, AIS manages every detail to ensure brand consistency, code compliance, and seamless execution across hundreds—or thousands—of locations.

We are building a high-performance, growth-focused team and are looking for individuals who take ownership, think proactively, and want to make a measurable impact.