Project Manager - HYBRID

Vanderbilt University Medical Center; Nashville (TN); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Vanderbilt Health in Nashville, TN seeks a Project Manager to support departmental leadership by distributing Staffing Reports and coordinating the PressGaney patient-satisfaction survey for clinical providers. The role requires strong organization, reliability, and clear communication; you will develop plans with detailed structures to meet deadlines and deliverables.

This is a hybrid position with in-office work at least two days per week in Nashville; typical hours Monday–Friday with early

Qualifications

• Proficiency in MS Word, Excel, Outlook and SharePoint.
• Experience with WorkDay and Smartsheets is helpful.
• Strong communication and organizational skills.
• Ability to develop plans with detailed structure to meet deadlines and deliverables.

Responsibilities

• Plans, develops, leads and executes the project to meet established goals, objectives and timelines.
• Provides professional and/or technical leadership in the execution of day to day project activities.
• Communicates within and across area(s) to maximize information sharing around progress, needs, interdependencies and/or accomplishments.
• Facilitates the identification of gaps in service level/processes to identify potential areas for improvement.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Skills

MS Word

Excel

Outlook

SharePoint

Education

Bachelor's degree

Tools

WorkDay

Smartsheets

Job description

Discover Vanderbilt Health: With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid‑South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization

Anesthesiology

Job Summary

In your pivotal role as Project Manager, you will provide support to leadership on a daily basis in distributing Staffing Reports. You also will be responsible for the PressGaney patient‑satisfaction survey for clinical providers. You must be organized, reliable, and a strong communicator. Your role is process‑driven and the ability to develop plans with detailed structure to meet deadlines and deliverables is crucial.

• Proficiency in MS Word, Excel, Outlook, and SharePoint
• Experience with WorkDay and Smartsheets is helpful, as you will use these for project‑specific work.

You will enjoy a hybrid remote work model and will need to work in our Nashville, TN office at least 2 days/week.

You will work Monday-Friday with flexible work hours. Team members start between 6-8am and log off 2:30-4:30pm.

DEPARTMENT SUMMARY

The Project Management Team in the Department of Anesthesiology is unique in that we work with multiple teams within the department (Faculty Affair’s Office, Chair’s Office, division and executive leadership) for routine operations and standalone projects. Project Managers are often tasked with creating processes and improving current procedures. Our team is the first to step in when other teams are short or need another support for a specific task.

Key Responsibilities

• Plans, develops, leads and executes the project in order to meet established goals, objectives and timelines.
• Provides professional and/or technical leadership in the execution of day to day project activities.
• Communicates within and across area(s) to maximize information sharing around progress, needs, interdependencies and/or accomplishments.
• Facilitates the identification of gaps in service level/processes to identify potential areas for improvement.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Technical Capabilities

• Gap Analysis (Intermediate): Analyzes the difference between the current and desired state. The ability to draw appropriate and valid conclusions from data presented, sifting through data to determine the most significant elements. Identifying common elements and themes in situations and actions, recognizing cause and effect relationships.
• Process Improvement (Intermediate): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
• Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Project Planning (Intermediate): Demonstrates ability to realistically anticipate resource needs, identify and break work down into discrete and measurable tasks, set priorities, define dependencies, schedule activities, prepare acceptance criteria and organize work for a the continuum of projects. Appropriately matches equipment and capital resources to task demands. Reshapes project during life‑cycle evolution, if needed. Demonstrates ability to break down work into manageable and measurable units, estimating time and costs appropriate to the project stage. Works with project management tools.
• Project Management (Intermediate): Planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High‑achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities

Supporting Colleagues :- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas. Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services : Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short‑term challenges. Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Experience Level

3 years

Education

Bachelor's

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.