Program Manager - ON SITE

Montgomery College; United States; Hybrid; USD 85,000 - 120,000; Full time

Job summary

Vanderbilt Health in Nashville seeks a Program Manager for the Ortho & Rehab Residency Program to coordinate schedules, manage high-volume communications, and ensure a smooth experience for students and faculty.

You will organize interview logistics, maintain rotation calendars, and produce professional program communications and materials using Canva. The role is on-site with potential hybrid work after six months.

Qualifications

• Strong organizational skills and ability to manage multiple priorities.
• Experience scheduling meetings/interviews and coordinating calendars.
• Excellent written communication and ability to handle high-volume email.
• Proficiency with Canva to produce professional materials.
• Attention to detail and accurate scheduling/documentation.

Responsibilities

• Coordinate rotation schedules and related trackers.
• Maintain and update rotation schedules; communicate changes to stakeholders.
• Manage interview coordination, invitations, and reschedules.
• Serve as primary contact for program-related questions; liaise with students and faculty.
• Create and update program communications and materials using Canva.

Skills

Organizational skills

Scheduling meetings

Written communication

Attention to detail

Independent worker

Tools

Canva

Job description

Discover Vanderbilt Health: With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization

Ortho & Rehab Residency Program

Job Summary

In your pivotal role as Program Manager, you will support day-to-day program operations by coordinating schedules, managing high-volume communication, and helping ensure a smooth experience for students and faculty. You will play a key role in organizing interview logistics, maintaining rotation schedules, and producing clear, professional program communications and materials.

Work Schedule & Location

Schedule: Monday–Friday, traditional daytime business hours. Location: On-site at Vanderbilt Medical Center East, South Tower (may be opportunity for remote hybrid after 6 months).

Key Duties/Tasks

• Coordinate rotation schedules**
• Maintain and update rotation schedules and related trackers
• Monitor changes and communicate updates to appropriate stakeholders
• Interview coordination and logistics - Set up interviews, including scheduling and confirming participants - Send invitations and instructions, and manage reschedules as needed
• Communication and stakeholder support - Serve as a primary point of contact for program-related questions - Communicate with medical students and faculty as needed to gather information, confirm details, and ensure alignment - Manage a high volume of email communication with professionalism and timely follow-through
• Program materials and visual content creation** - Create and update program communications and materials using Canva - Adapt Canva content into other formats/composites (e.g., combining assets, formatting for different uses, and preparing polished deliverables)

Required Qualifications

• Strong organizational skills and ability to manage multiple priorities simultaneously
• Demonstrated experience scheduling meetings/interviews and coordinating calendars
• Excellent written communication skills and comfort with high-volume email correspondence
• Proficiency with Canva and ability to produce professional, clear materials
• High attention to detail and commitment to accurate scheduling and documentation

Preferred Qualifications

• Experience supporting academic, healthcare, or education-related programs
• Familiarity working with students and faculty in a professional setting
• Experience adapting content across platforms (e.g., Canva to PDFs, slide decks, or other deliverables)

Skills & Attributes for Success

• Responsive, service-oriented communication style
• Ability to work independently while collaborating with multiple stakeholders
• Strong follow-through, discretion, and professionalism
• Comfortable working in a fast-paced environment with frequent scheduling changes

Department Summary

At Vanderbilt, we pride ourselves on providing an exceptional training experience that prepares our residents to become future leaders in orthopaedic surgery. Our program is designed to provide you with an unsurpassed clinical experience, ensuring that you are exposed to a range of orthopaedic conditions and can develop expertise across various subspecialties. Our residents enjoy a high-volume clinical experience in the operating room, clinic, and emergency department. We believe that exposure to a wide variety of cases, including complex and challenging ones, is crucial for your growth as a surgeon.

Key Responsibilities

• Oversees the creation, coordination and execution of the program.
• Provides budgetary management to the program.
• Provides training and guidance for individuals supporting the program.
• Promotes growth and expansion of the program.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Technical Capabilities

• Program Management (Intermediate): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
• Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Process Improvement (Intermediate): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
• Peer Leadership (Intermediate): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
• Networking (Intermediate): Build relationships through industry contacts, professional organizations and individuals.
• Quality Management (Intermediate): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more. At our growing health system, we support each other and encourage excellence among all who are part of our workforce.

Benefits and Compensation

• This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.
• High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
• High-achieving employees stay at Vanderbilt Health for professional growth opportunities, competitive compensation and benefits, and a sense of community and purpose.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.

EEO/Vets/Disabled. PEOPLE ARE AT THE HEART OF ALL WE DO.

We’re looking for like-minded individuals driven to make a difference.

We invite you to explore careers at Vanderbilt Health, where we value collaboration, embrace continuous learning and foster an environment where everyone can thrive.

We’re the largest private employer in Middle Tennessee, with a growing team and an expanding footprint across towns and communities throughout the region. We employ more than 43,000 people who work in inpatient and outpatient clinical care, research and graduate medical education. Our employees also serve in critical supporting roles in administration, information technology and informatics, finance, legal and community affairs, communications and marketing, fundraising, groundskeeping and facilities, and many other departments.

Our growing academic health system has more than 2,100 licensed hospital beds at eight hospitals: Vanderbilt University Hospital, Monroe Carell Jr. Children’s Hospital at Vanderbilt, Vanderbilt Psychiatric Hospital, Vanderbilt Stallworth Rehabilitation Hospital, Vanderbilt Bedford Hospital, Vanderbilt Clarksville Hospital, Vanderbilt Tullahoma-Harton Hospital, Vanderbilt Wilson County Hospital. Vanderbilt Health is the Mid-South’s largest provider of specialty care, with hundreds of outpatient clinic and surgical locations throughout the region, and Tennessee’s only National Cancer Institute-designated Comprehensive Cancer Center for adults and children.

We are one of the nation’s busiest critical care centers, home to Middle Tennessee’s only Level 1 Trauma Center and Burn Center for adults and children, and Middle Tennessee’s only Level IV Neonatal Intensive Care Unit. We are the nation’s largest transplant center, and last year we performed the most heart transplants than any center worldwide.

Vanderbilt Health is an epicenter for biomedical research, winning over $1 billion in annual research awards from government, industry, foundations and donors.

We are also a national leader in medical training and education, with the largest clinical training center in the Mid-South and the only training center in Tennessee for many adult and pediatric specialties. We’re honored to be consistently considered among the nation’s best hospitals for quality, safety and patient satisfaction.

Three of our hospitals— Vanderbilt University Hospital, Vanderbilt Psychiatric Hospital and Vanderbilt Wilson County Hospital—have been awarded a Five-Star Quality Rating from Medicare.

High-achieving employees stay at Vanderbilt Health for professional growth opportunities, competitive compensation and benefits, and a sense of community and purpose. Join us in advancing health care.

Our vision: The world leader in advancing personalized health

Our mission: Personalizing the patient experience through our caring spirit and distinctive capabilities