Project Manager, High Tonnage Loop Center

University of Delaware; Newark (NJ); On-site; USD 85,000 - 110,000; Full time

Job summary

The University of Delaware seeks a Project Manager to support a newly funded FRA grant titled the HTL Center, handling administrative duties and project logistics for a large, multi-institution collaboration.

The role involves coordinating with internal teams and external partners, preparing reports, and managing travel, stipends, and training logistics to ensure timely milestones and documentation.

Qualifications

• Bachelor's degree with at least four years of related experience or equivalent.

Responsibilities

• Meet regularly with the UD project team to discuss tasks, deliverables, and milestones.
• Prepare reports and paperwork per grant requirements (quarterly reports, final report, internal UD reporting, close-out).
• Coordinate attendees and logistics for training sessions and workshops (reservations, lodging, transportation, agendas, materials).
• Interface with grant partners including ENSCO and university partners.
• Provide documentation and support for travel reimbursements, stipends, honorariums, certificates.
• Act as liaison between project team and Research Office as needed.
• Coordinate and submit approval of complete proposal package using Cayuse or other programs.
• Ensure required documentation is provided to the University when requested.
• Coordinate with University IT to update HTL Center website and data repository.
• Perform other job-related duties as assigned.

Skills

Communication

Organizational skills

Multitasking

Attention to detail

Interpersonal skills

Planning

Independent work

Education

Bachelor's degree

Tools

Microsoft Office

Cayuse

Job description

Pay Grade: 30E

Context of the Job:

Under general direction, the Project Manager will assist with administrative duties and project logistics outlined in the Statement of Work and extracted herein for a newly funded large grant from the Federal Railroad Administration (FRA) titled the “Center for Hands-On Training and Learning Environment for the Next Generation Railroad Technical Workforce - HTL Center" (Up to $14,483,892). The project was selected for Workforce Development and includes activities at the High Tonnage Loop (HTL) Center: Experiential Learning Center and Research Testbed, a center for hands-on training and learning for the future railroad technical workforce at the Transportation Technology Center (TTC) in Pueblo, CO. TTC is owned by the FRA and operated by ENSCO, who is the prime contractor for research, training, and testing at TTC. ENSCO is an industry partner and one of the sub awardees for this grant. There are three other university partners: Michigan Technological University, Oklahoma State University, and Morgan State University, who are also sub awardees for this grant with whom UD will work closely.

Major Responsibilities:

• Work closely and meet regularly with the UD project team to discuss project tasks, deliverables, and milestones.
• Assist in preparing all reports and paperwork per the grant requirements, including but not limited to quarterly reports, final report, internal UD reporting, and award close-out process.
• Coordinate attendees and logistics for all training sessions and workshops, including but not limited to making reservations, securing lodging, arranging for buses/transportation for the site, corresponding with attendees, creating agendas, compiling and printing training materials, etc.
• Interface with all grant partners, including but not limited to ENSCO and the university partners.
• Provide documentation and support regarding travel reimbursements, student stipends, speaker honorariums, certificates, etc.
• Act as liaison between the project team and Research Office as needed.
• Coordinate and submit approval of complete proposal package using Cayuse or other appropriate programs.
• Ensure that all required documentation is provided to the University when requested.
• Coordinate with University IT to ensure HTL Center website is updated and maintained, to include consortium website and data repository
• Perform other job-related duties as assigned

Qualifications:

• Bachelor's degree and four years of related experience or equivalent combination of education and experience.
• High level of independent judgment.
• Ability to communicate effectively, in oral and written form, with a wide range of constituents.
• Ability to develop, plan, and implement short- and long-range goals.
• Ability to work independently, strong organizational skills and attention to detail.
• Ability to handle multiple tasks simultaneously.
• Ability to interact well with people of all ages and diverse backgrounds.
• Ability to interpret, adapt and apply guidelines and procedures.
• Proficient in Microsoft Office: Word, Excel and PowerPoint.
• Grant experience preferred.