Project Manager - Facilities Planning

Stony Brook University; Stony Brook (NY); On-site; USD 76,000 - 96,000; Full time

Job summary

Stony Brook University seeks a Project Manager for the Facilities Planning Department to provide planning and implementation services for hospital facilities projects across multiple Long Island locations. The role requires strong organization, attention to detail, and ability to manage several projects concurrently.

Responsibilities include developing design and construction plans, coordinating FF&E schedules, and maintaining comprehensive project records.

Qualifications

• Bachelor’s degree and a minimum 5 years’ experience in hospital facilities planning or facilities and construction project management, or in lieu of degree, 10 years’ experience in hospital facilities planning or facilities and construction project management.
• Knowledge of NYSDOH, FGI, CMS, TJC and other regulatory processes.
• Experience using ProjectMates or other project management software.
• An active NY State Driver's License.
• Verification of degree (e.g., diploma or official transcript) required for this role; documentation must be uploaded with application.

Responsibilities

• Provide project planning and implementation services for Stony Brook Medicine projects across multiple locations.
• Develop and coordinate design and construction plans for assigned projects.
• Produce project management and construction management for trades and contract labor, tracking time and materials within funding constraints.
• Maintain complete project documentation and provide bi-monthly status briefings to the Associate Director, Facilities Planning.
• Coordinate meetings with contractors and vendors to track progress and schedule.

Skills

Project management

Attention to detail

Organizational skills

Communication

Education

Bachelor's degree

10 years of related experience in lieu of degree

Tools

ProjectMates

Microsoft Office

Job description

Job Description - Project Manager - Facilities Planning (2601810)

Position Summary

The Project Manager for the Facilities Planning Department will be responsible for providing project planning and implementation services working directly with the Associate Director for Facilities Planning. The ideal candidate must be professional, organized and possess a strong attention to detail. The ideal candidate must have the ability to work on multiple projects concurrently.Expertise in Microsoft Office is a must, with an emphasis on Outlook, Word and Excel.Experience with Project Management Software a plus. Must possess the ability to work independently, as well as in a group, and be a self-starter with minimal instruction and oversight.

Duties of a Facilities Planning Project Manager may include the following, but are not limited to:

• Responsible for working on Stony Brook Medicine projects. The locations include, but are not limited to: SBM Community Physician practices and Administrative office locations throughout Long Island, Stony Brook Hospital, Ambulatory Care Pavilion, Ambulatory Surgery Center, Southampton Hospital, and Eastern Long Island Hospital.
• Provide space planning for clinical practice or office renovation, relocation or development of new locations.
• Create and review Request for Qualification for services and/or commodities to progress projects. Create bid documents and Request for Proposals, analyze/level bids and maintain contracts/purchase orders for services necessary for projects. Confirm compliance to NYS procurement guidelines as required.
• Responsible for development and coordination of design and construction plans for assigned projects.
• Provide project management and construction management to trades personnel and contract labor personnel performing work on new construction and renovation construction projects. Track time and materials to insure projects are accomplished within funding constraints and allowable performance periods. Initiates requests for adjustments, time extensions and scope changes when required. Maintains complete project documentation records on all projects and provides bi-monthly status briefing to the Associate Director, Facilities Planning.
• Establish regular meetings with contractors and vendors for progress meetings and coordination schedule.
• Responsible for notifying appropriate practice administrators, department heads and/or their designees of project activities, scheduling and project progress.
• Works with other units in managing projects to minimize disruption to building occupants and systems, utilities and other operational elements.
• Coordinate furniture, fixtures and equipment (FF&E) purchase, delivery and install dates with to meet the scheduling needs of the project.
• Maintain project records, files and reports as needed. Records change orders that develop throughout the course of the project.

Qualifications

Required:

Bachelor’s degree and a minimum 5 years’ experience in hospital facilities planning or facilities and construction project management,
or i n lieu of degree, 10 years’ experience in hospital facilities planning or facilities and construction project management.

Knowledge of NYSDOH, FGI, CMS, TJC and other regulatory processes.

Experience using ProjectMates or other project management software.

An active NY State Driver's License.

Please Note: Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.

Special Notes : Resume/CV should be included with the online application.

Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

All Hospital positions maybe subject to changes in pass days and shifts as necessary.

This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*

Complete electronic reference check with a minimum of three (3) professional references.

Successfully complete a 4 panel drug screen*

Meet Regulatory Requirements for pre employment screenings.

Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination .

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare — a Program in Public Health, as well as Stony Brook University Hospital, Stony Brook Children’s Hospital, Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, and more than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook University is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting [e-mail] . We will consider accommodation requests in compliance with applicable law. This process is separate from and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $76,407 - $95,509 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

Location pay for UUP full-time positions ($4,000).

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Job Number:

2601810

Official Job Title : TH Senior Staff Assistant

Job Field

Administrative & Professional (non-Clinical)

Primary Location

Department/Hiring Area: Facilities Planning

Schedule

Full-time

Shift

Day Shift

Shift Hours : 8a - 4:30p

Pass Days : Sat, Sun

Posting Start Date

Oct 16, 2026

Posting End Date

Oct 31, 2026, 3:59:00 AM

Salary : $76,407 - $95,509 / year

Salary Grade : SL3