Project Manager – Exhibitions

Emotaexperiences; Philadelphia (Philadelphia County); Hybrid; USD 75,000 - 115,000; Full time

Job summary

An established industry player is seeking an Exhibitions Project Director to create unforgettable brand experiences. In this dynamic role, you will lead the planning and execution of exhibition booths for a key client, ensuring alignment with their brand objectives. Your expertise in project management and client relationship building will be crucial as you oversee all aspects of event delivery, from concept to execution. With opportunities for national and international travel, this position promises a collaborative environment where creativity thrives. Join a team that values diversity and offers a suite of benefits to support your professional growth.

Benefits

Competitive compensation package

23 days of personal leave annually

Volunteering leave

Private Medical and Life Insurance

401K plan

Qualifications

• 7+ years of experience in project leadership for Exhibits.
• Excellent technical knowledge and commitment to service excellence.
• Experience managing show budgets and leading multidisciplinary teams.

Responsibilities

• Manage exhibition booth design, production, and on-site installation.
• Lead the end-to-end event budget and maintain invoices.
• Deliver first-class customer service to meet client goals.

Skills

Project Management

Client Relationship Management

Budget Management

Event Planning

Team Leadership

Job description

Emota creates unforgettable brand experiences that captivate audiences and push creative boundaries. As an award-winning experiential agency, we bring visions to life through the full spectrum of Meetings, Events, and Exhibitions, underpinned by industry-leading sustainability, DEI, Health and Safety, and ground-breaking production practices. We're delighted to present an opportunity for an Exhibitions Project Director to join our team and help us create moments that matter.

What you'll be doing...

As a Project Director, you will work primarily with a single key client to create and execute exhibition booths and environments that make a mark and resonate with audiences.

This is a hands-on position within a busy department, providing opportunities for national and international travel, leading the planning and execution of a program of work alongside an experienced team. You will actively build and sustain positive client relationships, understanding our clients' brand and business objectives and bringing this understanding to life through the creation and execution of world-class booths and environments.

We offer a hybrid working opportunity and have a collaborative and creative space based in central Philadelphia. Reporting to our Head of Environments NA, your duties will include:

1. Client account/program management, specifically exhibit management
2. Managing exhibition booth design, production, on-site installation, and post-event management
3. Responsibility for the production and execution of projects from initial concept to client delivery
4. Overseeing the development and delivery of client content and messaging
5. Leading the end-to-end event budget within the company's financial tools
6. Overseeing the preparation and maintenance of budgets throughout each event's lifecycle, including invoice approval
7. Liaising with suppliers (AV, Show Services), venues, and internal stakeholders
8. Delivering first-class customer service to meet client goals
9. Developing proposals to meet client objectives
10. Leading client planning meetings, pre-event, on-site, and post-event debriefs
11. Liaising with designers, suppliers, and contractors to ensure high standards in live meetings and exhibitions

What you'll need to have …

1. 7+ years of experience in project leadership for Exhibits, with excellent technical knowledge and a commitment to service excellence
2. An organized approach to project management, setting the tone for project teams
3. Experience managing show budgets from creation through revisions and reconciliation
4. A customer-centric and process-driven approach to event delivery
5. Experience leading multidisciplinary teams
6. Flexibility and willingness to travel nationally and internationally, managing busy show schedules on-site
7. Experience working with Pharmaceutical/Healthcare clients
8. Strong commercial understanding to deliver projects within budget and schedule
9. Proven ability to build long-lasting client relationships and deliver exceptional results

We promote opportunities to learn, grow, train, and participate in broader workstreams that enrich our work culture, along with various reward and recognition initiatives. Inizio Engage, XD offers a suite of benefits and perks including (but not limited to):

1. Competitive compensation package
2. 23 days of personal leave annually, plus public holidays and company closure over Christmas
3. Volunteering leave
4. Private Medical and Life Insurance
5. 401K plan

Don't meet every requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your experience doesn't perfectly match every qualification, we encourage you to apply anyway. You might be the right fit for this role or others.