Project Manager / Executive Assistant (Russian Speaking)

NEO Surgical Group LLC; Orlando (FL); On-site; USD 75,000 - 95,000; Full time

Job summary

Neo Surgical Group is seeking a highly organized Project Manager / Executive Assistant to support executive leadership and oversee key operational projects across our medical practices. The role requires healthcare experience, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include managing projects end-to-end, coordinating meetings and travel, and preparing reports and executive communications while maintaining strict

Qualifications

• Minimum 2 years of experience in Project Management, Executive Administration, Healthcare Operations, or Practice Management.
• Experience in Personal Injury, Orthopedic, Spine, Neurology, or Surgical Practices is a plus.
• Strong knowledge of healthcare operations and HIPAA compliance.
• Understanding of AHCA standards and Florida healthcare regulations.
• Fluent in English and Russian is required.
• Excellent organizational, communication, and leadership skills.
• Proficiency with Microsoft Office Suite and executive communications.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Manage, coordinate, and track organizational projects from start to finish.
• Develop and monitor project timelines, deliverables, and action plans.
• Coordinate meetings, calendars, travel arrangements, and executive communications.
• Assist with operational improvements and implementation of company initiatives.
• Collaborate with providers, department managers, billing teams, case advocates, and outside partners.
• Prepare reports, presentations, SOPs, and executive correspondence.
• Ensure projects remain on schedule and align with organizational goals.
• Maintain strict confidentiality and professionalism.

Skills

Project management

Executive administration

Healthcare operations

HIPAA compliance

AHCA standards

Florida healthcare regs

Confidentiality

Leadership

Communication

Organizational skills

Multilingual English & Russian

Tools

Microsoft Office Suite

Job description

Neo Surgical Group is a rapidly growing healthcare organization specializing in Personal Injury, Orthopedics, Spine Care, Neurology, and Surgical Services. We are seeking a highly organized, proactive, and professional Project Manager / Executive Assistant to support executive leadership and oversee key operational projects across our medical practices.

Position Overview

The Project Manager / Executive Assistant will serve as a strategic partner to leadership, helping drive organizational initiatives, coordinate projects, improve workflows, and ensure smooth day-to-day operations. This role requires strong healthcare experience, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide high-level administrative support to executive leadership.
• Manage, coordinate, and track organizational projects from start to finish.
• Develop and monitor project timelines, deliverables, and action plans.
• Coordinate meetings, calendars, travel arrangements, and executive communications.
• Assist with operational improvements and implementation of company initiatives.
• Collaborate with providers, department managers, billing teams, case advocates, and outside partners.
• Prepare reports, presentations, SOPs, and executive correspondence.
• Ensure projects remain on schedule and align with organizational goals.
• Maintain strict confidentiality and professionalism.

Qualifications

Minimum 2 years of experience in Project Management, Executive Administration, Healthcare Operations, or Practice Management

Experience in Personal Injury, Orthopedic, Spine, Neurology, or Surgical Practices

Strong knowledge of healthcare operations

Understanding of HIPAA regulations and compliance requirements

Familiarity with AHCA standards and Florida healthcare regulations

Exceptional organizational, communication, and leadership skills

Advanced proficiency with Microsoft Office Suite

Ability to work independently and manage multiple priorities

Fluent in both English and Russian (Required)