Project Manager/ Event Coordinator

Strativia; Washington (District of Columbia); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Competitive salaries

Health benefits

Training and development plans

Job summary

Strativia is seeking a seasoned Project Manager/Event Coordinator in Washington, DC to plan, coordinate, and execute AV/VTC-supported events and live productions. You will lead production, run-of-show development, rehearsals, and post-event reviews, ensuring schedules are met and stakeholders are engaged.

The role requires managing complex events across dispersed locations, coordinating staff and technology, and delivering superior client service while maintaining SOPs and documentation.

Qualifications

• Minimum of 10 years of experience supporting AV/VTC, event-production, or enterprise environments.
• Experience coordinating technical events across dispersed locations preferred.
• Experience with enterprise AV/VTC operations and live-event production.
• Experience developing production plans, schedules, run-of-show documents, and contingency plans.
• Strong client-facing and executive communication skills.
• Familiarity with ITIL change-management practices preferred.

Responsibilities

• Plan, direct, and execute AV/VTC productions for meetings, conferences, live events, webinars, and training sessions.
• Serve as the primary production lead and liaison for event-related activities.
• Develop production plans, run-of-show documents, cue sheets, and contingency plans.
• Coordinate rehearsals, technical run-throughs, and presenter briefings.
• Direct live event operations.
• Coordinate event schedules, staffing, equipment availability, and production requirements.
• Conduct post-event reviews and identify opportunities for improvement.
• Maintain event-related SOPs, inventories, and production documentation.
• Provide executive-level customer engagement and support.
• Recommend appropriate technical and production solutions based on event requirements.
• Coordinate support using Microsoft Teams, Zoom, Cisco Webex, and related enterprise platforms.

Skills

AV/VTC operations

Event production

Client-facing communication

Project management

Education

PMP certification preferred

AVIXA CTS certification preferred

ITIL change-management familiarity preferred

Tools

Microsoft Teams

Zoom

Cisco Webex

Job description

Purpose: The Project Manager/ Event Coordinator is responsible for planning, coordinating, and executing AV/VTC-supported events, conferences, executive meetings, webinars, training sessions, and other live or virtual productions. This position serves as the primary production liaison, ensuring events are properly planned, staffed, rehearsed, and executed while coordinating schedules, technical requirements, presenters, and production resources.
Responsibilities:

• Plan, direct, and execute AV/VTC productions for meetings, conferences, live events, webinars, and training sessions.


• Serve as the primary production lead and liaison for event-related activities.


• Develop production plans, run-of-show documents, cue sheets, and contingency plans.


• Coordinate rehearsals, technical run-throughs, and presenter briefings.


• Direct live event operations.


• Coordinate event schedules, staffing, equipment availability, and production requirements.


• Conduct post-event reviews and identify opportunities for improvement.


• Maintain event-related SOPs, inventories, and production documentation.


• Provide executive-level customer engagement and support.


• Recommend appropriate technical and production solutions based on event requirements.


• Coordinate support using Microsoft Teams, Zoom, Cisco Webex, and related enterprise platforms.

Qualifications:

• Minimum of 10 years of experience supporting comparable AV/VTC, event-production, or enterprise environments.


• Experience coordinating technical events across dispersed locations preferred.


• Experience with enterprise AV/VTC operations and live-event production.


• Experience developing production plans, schedules, run-of-show documents, and contingency plans.


• Strong client-facing and executive communication skills.


• PMP certification preferred.


• AVIXA CTS certification preferred.


• Familiarity with ITIL change-management practices preferred.


• Ability to successfully complete and maintain a Public Trust background investigation.

• Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated. If you are interested in the opportunity above please contact us and join a dynamic, fun and, fast growing organization.

Strativia is an Equal Opportunity Employer. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets