Project Manager/Coordinator

Auxiliary Outsourcing; United States; Remote; Full time

Job summary

Join a dynamic team as a General Virtual Assistant where your organizational skills and proactive approach will shine. In this pivotal role, you will support the CEO and collaborate with various managers to enhance operational efficiency. Your expertise in a BPO environment, particularly in medical accounts, will be invaluable as you oversee team activities and ensure alignment with business goals. This position offers a full-time schedule with opportunities for growth and an increase in pay after six months. If you are detail-oriented and thrive in a collaborative setting, this is the perfect opportunity for you to make a significant impact.

Qualifications

• Experience as a Virtual Assistant or similar role is essential.
• Supervisory experience required for leading team activities.

Responsibilities

• Provide administrative support to the CEO and coordinate with managers.
• Organize meetings, manage schedules, and ensure timely project completion.

Skills

Virtual Assistance

Supervisory Skills

BPO Experience

Time Management

Communication Skills

Google Workspace

Microsoft Office

Project Management Tools

Slack

Zoom

Tools

Google Workspace

Microsoft Office

Project Management Platforms

Slack

Zoom

Job description

About the job Project Manager/Coordinator

About the Role:
We are seeking a proactive and experienced General Virtual Assistant to provide high-level administrative support. In this role, you will work closely with the CEO and collaborate with managers across the organization to ensure seamless operations. The ideal candidate should have supervisory experience and a background in a BPO environment, specifically in a medical account. If you are detail-oriented, organized, and self-driven with excellent communication skills, this opportunity is for you!

Key Responsibilities:

1. Provide direct administrative support to the CEO, including managing schedules, appointments, and emails.
2. Coordinate and communicate effectively with managers to ensure projects and tasks are on track.
3. Organize meetings, prepare agendas, and document minutes for distribution.
4. Monitor and follow up on deadlines and deliverables to ensure timely completion.
5. Create, organize, and maintain documents, spreadsheets, and reports.
6. Assist in managing communication channels, including email, chat, and calls.
7. Research and compile information for decision-making and planning.
8. Oversee and guide team activities, ensuring alignment with business goals.
9. Support medical account-related processes and workflows, leveraging previous BPO experience.
10. Handle other administrative tasks and projects as assigned.

Qualifications:

1. Proven experience as a Virtual Assistant or in a similar role.
2. Supervisory experience with the ability to lead and guide a team.
3. Prior experience in a BPO environment, particularly in a medical account, is required.
4. Strong organizational and time management skills with the ability to prioritize effectively.
5. Excellent written and verbal communication skills.
6. Proficient in using tools such as Google Workspace, Microsoft Office, project management platforms, and communication tools like Slack or Zoom.
7. Familiarity with managing calendars and coordinating schedules.
8. Ability to work independently while collaborating effectively with team members.
9. A reliable internet connection and a dedicated workspace.

Package Offer:

1. Full time / 8 hours a day / 40 hours a week
2. Rate: $5 per hour after training and increase of rate after 6 months