Project Manager/ Coordinator

GLE Creative Talent, Inc.; Rosemont (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

A boutique healthcare communications agency is seeking a Program Coordinator or Program Manager in Rosemont, Illinois. In this role, you'll coordinate client initiatives, oversee projects, and manage budgets while communicating effectively with clients and vendors. Ideal candidates should possess strong organizational and problem-solving skills, proficiency in Microsoft Office, and some experience in meeting planning. This position is an opportunity to grow within a collaborative team that values meaningful work impacting patients' lives.

Qualifications

• Experience in promotional medical communications is a plus.
• Ability to travel occasionally.

Responsibilities

• Support account leaders in planning and executing client projects.
• Oversee and manage day-to-day tasks to keep projects moving forward.
• Prepare and manage budgets and timelines.
• Communicate clearly with clients through updates and check-ins.
• Coordinate logistics for meetings and events.
• Engage healthcare professionals and vendors.

Skills

Strong communication skills (written and verbal)

Detail-oriented

Organizational skills

Problem-solving skills

Proficiency in Microsoft Office Suite

Meeting planning experience

Job description

About the job Project Manager/ Coordinator

Our boutique healthcare communications agency is seeking a Program Coordinator or Program Manager to join its Client Services team in Chicago.

This role involves coordinating multiple client initiatives, supporting account leads, and working cross-functionally with internal teams, external vendors, and healthcare professionals to ensure seamless execution and outstanding client service.

Key Responsibilities

• Support account leaders in planning and executing client projects in alignment with specifications and timelines
• Oversee and manage day-to-day tasks to keep projects moving forward efficiently
• Prepare and manage budgets and timelines; adjust project plans as needed
• Communicate clearly with clients through written updates and verbal check-ins
• Coordinate logistics for meetings and events (onsite and virtual), including speaker recruitment, venue booking, AV setup, travel arrangements, and budget reconciliation
• Engage healthcare professionals and vendors to fulfill program needs
• Support new business development by contributing to proposals and market research
• Build and maintain strong working relationships with clients to support long-term partnerships

Qualifications & Skills

• Experience in promotional medical communications is a plus, but not required
• Strong communication skills (written and verbal)
• Detail-oriented with excellent organizational and problem-solving skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Meeting planning experience is a plus
• Ability to travel occasionally

Why Join Us

This role offers a chance to grow with a collaborative and financially stable company that values partnership, respect, and quality. You'll be part of a team that's passionate about delivering meaningful work that makes a difference in patients' lives.