Project Manager (Contract to Permanent)

SHADOW; New York (NY); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Generous PTO and holidays

Mental health days

Unlimited sick time

Volunteer time off

401(k) with matching

Pre-tax commuter benefits

Parental leave

Career mapping

Summer Fridays

Hybrid work schedule

Job summary

SHADOW is seeking a proactive Project Manager to drive creative, campaign, and production initiatives from inception to completion. You will own day-to-day execution, keeping projects on schedule and within budget while maintaining high quality standards.

This 2–3 month contract offers the potential to transition into a permanent role based on performance. You will bridge internal teams and clients, manage budgets and resources, run status meetings, and mentor Associate Project Managers.

Qualifications

• Bachelor’s degree in a related field.
• 3 to 6 years of project management or production experience in an agency or fast-paced creative environment.
• Ability to manage multiple projects with strong attention to detail and organization.
• Excellent interpersonal and cross-functional collaboration skills.
• Proficiency with PM platforms such as Monday.com, Asana, Trello, or Smartsheet.

Responsibilities

• Drive full project lifecycle with timelines, trackers, and workflows.
• Monitor project health, identify risks, and keep deadlines on track.
• Lead status meetings and document action items with owners.
• Manage client expectations and provide regular progress updates.
• Coordinate resources, define goals, and measure success metrics.
• Control budgets and inform clients of cost implications or overages.
• Mentor Associate Project Managers and conduct post-project reviews.

Skills

Project management

Cross-functional collaboration

Attention to detail

Communication skills

PM platforms

Education

Bachelor's degree in Project Management, Marketing, Communications, or related field

Tools

Monday.com

Asana

Trello

Smartsheet

Job description

SHADOW is seeking a proactive and organized Project Manager (contract to permanent) to manage creative, campaign, and production initiatives from inception to completion. In this role, you will own the day to day execution of projects, ensuring they stay on schedule and within budget while maintaining high quality standards. You will act as a bridge between internal teams and clients, balancing tactical execution with strategic oversight.

Please note: This is a 2-3 month contract position with the potential to transition into a permanent full-time role based on business needs and performance.

Responsibilities

Project Ownership & Management

• Drive the full project lifecycle by creating and managing detailed timelines, trackers, and workflows.
• Monitor daily activities and project health, proactively identifying risks and implementing solutions to keep deadlines on track.
• Lead project status meetings, prepare comprehensive agendas, and ensure all action items are documented and assigned.

Client & Stakeholder Relations

• Serve as a key point of contact for clients, managing expectations and providing regular updates on project progress.
• Partner with cross functional teams to define project goals, resource requirements, and success metrics.
• Facilitate clear communication between internal departments, vendors, and external partners to ensure total alignment.

Budget & Resource Coordination

• Manage project budgets and communicate any budget or resourcing needs. Work with production and account management to inform the client of any cost implications or budget overages.
• Work with division leads to assess resource needs and help prioritize tasks across the team.
• QA and Review deliverables to ensure they meet quality standards and project requirements before final delivery and trafficking.

Process & Mentorship

• Implement and refine project management best practices and tools to improve team efficiency.
• Provide guidance and support to Associate Project Managers, helping to delegate tasks and oversee their professional growth.
• Conduct post project reviews to capture key learnings and identify opportunities for future improvement.

What You Bring

• Bachelor's degree in Project Management, Marketing, Communications, or a related field.
• 3 to 6 years of project management or production experience, specifically within an agency or fast paced creative environment.
• Demonstrated ability to manage multiple projects simultaneously with strong attention to detail and organizational skills.
• Excellent interpersonal and communication skills, with a proven track record of collaborating effectively across diverse teams.
• Advanced proficiency with project management platforms such as Monday.com, Asana, Trello, or Smartsheet.
• A solution oriented mindset with the ability to remain calm and focused under tight deadlines.

A quick note: This job description is meant to provide an overview of the role and its core responsibilities, but it's not a complete list of everything the position may involve. As our teams and business continue to grow, responsibilities may shift and evolve based on company and client needs.

Annual Compensation: $75K - $90K (commensurate with experience)

A quick note: This job description is meant to provide an overview of the role and its core responsibilities, but it's not a complete list of everything the position may involve. As our teams and business continue to grow, responsibilities may shift and evolve based on company and client needs.

What We Provide

• Medical + dental + vision insurance
• Generous PTO and paid holidays
• Dedicated mental health days
• Unlimited sick time
• Give Back. We want SHADOWs to extend their hearts and give back to their various communities and interests, on the clock! We offer 40 hours of paid VTO annually (voluntary time off)
• 401(k) retirement plan with matching
• Pre-tax commuter and healthcare benefits
• 12 weeks paid leave for new parents
• Individualized career mapping
• Summer Fridays (early close Fridays Memorial Day - Labor Day)
• Hybrid work schedule (1-3 days in office per week, depending on role)

While SHADOW intends to maintain these employee benefits, the Company reserves the right to modify, amend or terminate these benefits at any time and for any reason.

Additional Information

SHADOW promotes a diverse and high performing company culture. SHADOW is dedicated to providing equal opportunities to all qualified persons, and to recruit, hire, train, promote, and compensate persons in all jobs without regard to race, color, religion, sex, national origin, disability, or sexual orientation.

All your information will be kept confidential according to EEO guidelines.