Project Manager, Commercial Tenant Fit-Out

RELATED; West Palm Beach (FL); On-site; USD 120,000 - 190,000; Full time

Job summary

Related Ross seeks an experienced Project Manager to lead tenant fit-out construction within its D&C team in West Palm Beach, FL. You will oversee the full fit-out process, coordinating tenants, design teams, and contractors to meet schedules and budgets.

Join a company transforming urban life in Palm Beach County. The role reports to the EVP, Design & Construction and requires strong leadership, communication, and cost-management capabilities. On-site, West Palm Beach base.

Qualifications

• 10–12 years of project management experience in interior fit-out; commercial office or retail preferred.
• Tenant coordination or tenant fit-out experience in occupied, multi-tenant buildings.
• Working knowledge of building systems: architectural, structural, electrical, mechanical.
• Knowledge of construction sequencing, materials, and methods.
• Strong PM skills with ability to manage multiple priorities and deadlines.
• Creative and entrepreneurial problem-solver.
• Excellent written and verbal communication skills.
• Bachelor's degree preferred in Engineering, Construction Management, Architecture, or related field, or equivalent experience.

Responsibilities

• Manage day-to-day operational aspects of tenant fit-out projects, from lease execution through occupancy.
• Review tenant plans and specifications against building standards, lease requirements, and base-building capabilities.
• Develop, manage, and update project budgets, schedules, and anticipated cost reports.
• Manage the scope review, bid and award process, and negotiate all change orders.
• Manage permitting with the building department and related governmental requirements.
• Implement document control procedures for all construction-related documents, including contractual agreements and insurance documents.
• Perform regular on-site walk-throughs to ensure contract performance, safety compliance, and quality control.
• Manage tenant allowance reconciliation and project closeout.
• Keep meeting minutes and issue monthly project status reports.
• Communicate relevant project information to superiors, convey difficult or sensitive information tactfully, and resolve or escape issues in a timely fashion.
• Collaborate with building management and facilities groups on access, logistics, and building systems impacts.

Skills

Project management

Interpersonal skills

Communication skills

Budgeting

Scheduling

Risk management

Leadership

Problem-solving

Education

Bachelor's degree in Engineering/Construction Management/Architecture or related field

Job description

Responsibilities

Related Ross is seeking an experienced Project Manager to join its Design & Construction team. As a PM, you will be responsible for managing and directing the construction of tenant buildouts within Related Ross office development projects. The successful candidate must possess the knowledge and experience to manage the full fit-out process, including but not limited to: tenant coordination, plan review, estimating, scheduling, logistics, cost management, financial reporting, and construction operations. In addition, the successful candidate must possess the interpersonal skills to collaborate with tenants and their representatives, design and consultant teams, building operations, and accounting and management teams. This position will be based in West Palm Beach, Florida and will report to the EVP, Design & Construction.

The PM will manage all phases of commercial tenant fit-out projects to ensure that specific goals are met for timeliness, accuracy, quality, and cost. S/he will also be the key liaison between ownership and tenants and their designers, tradesmen, general contractors, owners' reps, and consultants. Responsibilities include but are not limited to:

Tenant Coordination / Construction Management

• Manage the day-to-day operational aspects of tenant fit-out projects, from lease execution through occupancy;
• Review tenant plans and specifications against building standards, lease requirements, and base-building capabilities;
• Develop, manage, and update project budgets, schedules, and anticipated cost reports;
• Manage the scope review, bid and award process, and negotiate all change orders;
• Manage permitting with the building department and related governmental requirements;
• Implement document control procedures for all construction-related documents, including contractual agreements and insurance documents;
• Perform regular on-site walk-throughs to ensure contract performance, safety compliance, and quality control;
• Manage tenant allowance reconciliation and project closeout;
• Keep meeting minutes and issue monthly project status reports; and
• Communicate relevant project information to superiors, convey difficult or sensitive information tactfully, and resolve or escape issues in a timely fashion.
• Collaborate with building management and facilities groups on access, logistics, and building systems impacts so that all supporting spaces and requirements are achieved through design and construction.

Qualifications

• 10-12 years of project management experience in interior fit-out; commercial office or retail preferred
• Tenant coordination or tenant fit-out experience in occupied, multi-tenant buildings
• Working knowledge of building systems, including architectural, structural, electrical, and mechanical
• Knowledge of construction sequencing, materials, and methods
• Strong project management skills, results-driven and adaptable, with the ability to manage multiple priorities and meet deadlines
• Creative and innovative problem-solver
• Suitability to an entrepreneurial culture that places a premium on performance
• Superior interpersonal skills, with ease working with people up and down the organization
• Excellent written and verbal communication skills
• Bachelor's degree preferred in Engineering, Construction Management, Architecture, or a related field, or equivalent experience

Overview

Related Ross is transforming urban life in West Palm Beach and Palm Beach County, creating opportunity for all who live and work here. For over two decades, the company has worked to develop dynamic neighborhoods that are innovative, vibrant, and inclusive. With completed, in-development, and planned properties in West Palm Beach and new development activity emerging in Palm Beach County, Related Ross is making long-term investments to transform and support local communities and build growth in the region.

Related Ross is a West Palm Beach-based organization that recently emerged as an independent entity from within Related Companies. Formed in 1972, Related Companies is the most prominent privately-owned real estate firm in the United States with major developments within a premier portfolio valued over $100 billion across Boston, Chicago, San Francisco, Los Angeles, Washington, D.C., and London.