Project Manager & Business Process Analyst as Freelancer (all genders)

Vexcash AG; United States; Remote; USD 83,000 - 152,000; Full time

Job summary

VEXCASH AG is seeking a proactive projects lead for modernizing IT systems, automation and AI tool adoption across business processes. You will map as-is and to-be processes, write clear requirements for development and vendors, and establish governance including charter and RACI.

In the first six months you will deliver at least one end-to-end system change and build templates for future projects, working with cross-functional teams and ensuring stakeholder alignment.

Qualifications

• 3–6 years in project management or business analysis in a structured organization.
• Two cross-functional IT implementation projects with artifacts.
• Strong process analysis and BPMN/EPC modeling.
• Experience writing business requirements for developers or vendors.
• Formal PM approach (PMBOK, PRINCE2, IPMA) applied in practice.
• Fluent English (C1+) and Russian.
• Everyday use of AI tools in work.

Responsibilities

• Run parallel IT projects to implement systems, automation, and AI tools.
• Map as-is and to-be processes with owners using BPMN or similar.
• Write business requirements for development, data and vendor teams.
• Set up project governance: charter, RACI, risk & issue log.
• Drive adoption post go-live with training and feedback.
• Deliver end-to-end system changes in early projects (6 months).
• Build reusable templates and checklists for future projects.

Skills

Project management

Business analysis

Process modeling

Requirements writing

PMBOK/PRINCE2/IPMA

English (C1+)

Russian

AI tools usage

Tools

Fibery

Jira

Confluence

Job description

VEXCASH AG is Germany’s leading online provider of short-term loans. We offer our customers a quick and straightforward solution to bridge the gap until their next payday. More than 800,000 customers already rely on our service. Thanks to our innovative approach, they can secure financial liquidity without having to commit to a long-term agreement.

Aufgaben

We are modernizing how our teams work by introducing new IT systems, automating processes and increasingly embedding AI tools. We need someone who turns a business need into a mapped process, a clear requirement and a rolled-out solution that people actually use.

What you'll work on

• Run several parallel organizational projects (typically 1-6 months, 2-4 people) that implement IT systems, automation and AI tools in business processes
• Map as-is and to-be processes together with process owners, using BPMN, flowcharts or whatever notation fits the audience
• Write business requirements for development, data and vendor teams: scope, user stories, acceptance criteria, edge cases
• Set up and keep the project governance: charter, RACI, plan, risk & issue log, change requests, status reporting to management
• Drive adoption after go-live: training, feedback loops, measuring whether the process really changed

In your first 6 months you will

• Deliver at least one system or process change end to end, from as-is analysis to measured adoption
• Build a reusable project toolkit (templates, checklists) for further implementation projects

Qualifikation

Must have

Freelancers must meet the requirements for working on a freelance basis and include their proposed monthly rate in their application.

• 3-6 years in project management or business analysis in a structured organization
• At least two cross-functional IT implementation, digitalization or automation projects taken from idea to adoption - and you can show the artifacts
• Solid process analysis and modeling skills in a standard notation (BPMN, EPC or similar)
• Experience writing business requirements that developers or vendors can build from
• A formal PM approach (PMBOK, PRINCE2, IPMA or similar) that you actually apply, not just know
• Fluent English (C1+) and Russian
• Everyday use of AI tools (ChatGPT, Claude or similar) in your own work

Nice to have

• German
• PMP, PRINCE2, IPMA, CBAP or IREB certification
• Hands-on BPMN 2.0
• Basic SQL; experience with Fibery, Jira, Confluence or similar
• Experience with vendor or SaaS selection and implementation
• Background in fintech or another regulated industry

This role is probably not for you if

• You prefer moving fast over documenting decisions
• You see RACI, risk logs and change control as bureaucracy rather than tools
• You are looking for a portfolio or people-management role