Project Manager Assistant IV

Potomac Testing; Fort Worth (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health & Wellness including Medical, 


401(k) Retirement Plan Match

PTO & Holidays

Paid Travel Expenses

Career Advancement Opportunities

Job summary

TechPro Power Group is seeking a Project Manager Assistant IV (PMA4) in Fort Worth, TX. This onsite role supports high-complexity projects managed by PM Level 4, providing administrative support, coordination, estimating assistance, and mentorship to junior PMAs.

Ideal candidates have 5+ years of project coordination experience, strong MS Office and project management software skills, and the ability to mentor others while contributing to planning, budgeting, and performance reviews.

Qualifications

• 5+ years of experience in project coordination or as a Project Manager Assistant.
• Proficiency in Microsoft Office suite and project management software.
• Strong analytical and problem-solving abilities with trend analysis.
• Excellent organizational and attention to detail.
• Outstanding communication and mentoring abilities for junior team members.

Responsibilities

• Provide administrative support and coordinate project activities.
• Schedule meetings, milestones, and maintain complex project documentation.
• Assist in estimating and input data into quote systems.
• Mentor L1–L3 PMAs and support project planning and execution.
• Generate reports on project status and risk for stakeholders.

Skills

Project coordination

Mentoring junior PMAs

Analytical skills

Organizational skills

Communication skills

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Project management software

Job description

Job Title: Project Manager Assistant IV (PMA4)

Job Type: Full Time

Location: Ft Worth, TX

Location Type: Onsite

Risk Category: Non-Safety Sensitive

Compensation: $70K to 90K

Additional Earnings: May include discretionary bonus

Travel: Occasional 10% to 25%

Destinations/Regions: Are there specific regions?

Benefits

• Health & Wellness including Medical, Dental, Vision and HSA
• 401(k) Retirement Plan Match Contribution
• PTO & Holiday Pay
• Paid Travel Expenses (when applicable)
• Career Advancement Opportunities

Position Overview

As a Project Manager Assistant Level 4, you will play a critical role in supporting high-complexity projects managed by Project Managers Level 4. This includes administrative support, project coordination, estimating assistance, and mentoring junior PMAs. Your ability to handle complex tasks, work independently, and contribute to project planning and execution is essential. Positioned for advancement to Project Manager Level 1, this role requires exceptional organizational, communication, and leadership skills.

Key Responsibilities

• Administrative Support
• Schedule and manage project meetings, appointments, and key milestones.
• Prepare, distribute, and maintain complex project documentation.
• Maintain organized project files and databases, ensuring accurate and up-to-date information.
• Manage project-related communications, including emails, phone calls, and inquiries.
• Project Coordination
• Collaborate with PM Level 4 to develop comprehensive project plans, timelines, and budgets.
• Support the estimating process by gathering data, performing takeoffs, and inputting information into the quote system.
• Oversee designated project tasks, ensuring timely completion and adherence to budget constraints.
• Coordinate project logistics, such as equipment reservations and team assignments.
• Serve as a liaison between project team members to ensure alignment on goals and priorities.
• Prepare materials and presentations for project meetings and performance reviews.
• Documentation and Reporting
• Maintain and organize all project documentation, including schedules, risk logs, and progress reports.
• Generate detailed reports on project status and metrics for stakeholders.
• Assist in analyzing data to identify project trends and recommend improvements.
• Ensure adherence to project management standards and methodologies.
• Leadership and Mentorship
• Mentor and develop L1, L2 & L3 PMAs, providing guidance and fostering skill development.
• Act as a resource for troubleshooting and problem-solving within the project team.
• Risk Management
• Identify project risks and work with PM Level 4 to implement effective mitigation strategies.
• Additional Duties:
• Flexibility to perform other assigned tasks to support the overall business objectives

Requirements (Education, Experience, Skills & Attributes)

• 5+ years of experience in project coordination or as a Project Manager Assistant, with proven ability to manage complex tasks and support high-complexity projects.
• Proficiency in project management software and the Microsoft Office suite.
• Strong analytical and problem-solving skills, with the ability to identify trends and recommend improvements.
• Advanced organizational skills and keen attention to detail.
• Excellent communication and interpersonal skills, with the ability to effectively mentor and support junior team members.
• Demonstrated ability to multitask and prioritize tasks in a dynamic and fast-paced environment.
• Ability to foster teamwork and maintain alignment on project goals and objectives.

Preferred Qualifications

• Bachelor’s degree in business administration, project management, or a related field is preferred.
• Experience in project estimating and familiarity with quoting and takeoff processes is highly desirable.
• Experience working on projects that involve cross-functional teams.
• Familiarity with the use of specialized project management or estimating software.

Physical Requirements

This job involves both indoor and outdoor work. While performing the duties of this job, the employee is regularly required to:

• Lift, carry and/or move up to 75 pounds repeatedly.
• Climb ladders, staircases, step stools, stand, walk, sit, and operate vehicles for extended periods.
• Bend, stoop, crawl and work in awkward positions or confined spaces for several hours.

The Employee May Occasionally Be Required To

• Work outdoors in varying weather conditions including intense heat/cold, muddy and wet environments.
• Perform precision tasks with instruments and fittings.
• Communicate verbally and in writing.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

TechPro Power Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

This job description outlines the primary responsibilities and qualifications for the position, highlighting the collaborative and essential skills necessary for success. While we aim to provide an accurate depiction of the role, actual duties may vary based on organizational needs and evolving business requirements. These statements describe the general nature and level of work performed and are not an exhaustive list of all responsibilities, duties, and skills required.